Administrative Assistant

Breakthru Beverage Group; Phoenix (AZ); On-site; USD 42,000 - 55,000; Full time

Job summary

Breakthru Beverage Group in Phoenix, AZ is seeking an Administrative Assistant to provide comprehensive support to a department and/or corporate functions. You will ensure smooth execution of administrative tasks, maintain confidential information, and assist in special projects.

The role requires strong communication, multi-tasking, and a detail-oriented approach in a fast-paced environment. You will handle SAP-related processes and collaborate across teams to keep operations efficient.

Qualifications

• Bachelor’s degree or equivalent training and work experience.
• 1 year of administrative experience or similar responsibilities.
• Proficient in MS Office and other computer programs including presentation software.
• Strong communication skills with diplomacy and discretion.
• Ability to multi-task, work independently or in a team, and meet deadlines.

Responsibilities

• Coordinate appointments, meetings, meals, and travel arrangements as needed.
• Answer incoming phone traffic and office voicemail.
• Process daily mail and handle time sensitive materials.
• Maintain organized records and office supplies; manage equipment and shipments.
• Support SAP ordering, pricing updates, and related clerical tasks.

Skills

Analytical thinking

Verbal/written communications

Multi-tasking

Team collaboration

Education

Bachelor’s degree or equivalent

Tools

SAP

Workday

MS Office

Job description

Phoenix AZ USA

Full time

Time Type:

Full time

Job Family Group:

Administration

Job Description Summary:

The Administrative Assistant provides administrative support to a department and/or corporate functions. This position requires effective communication skills and confidentiality. Ensure a smooth and expedited execution of all administrative details.

Job Description:

Job Responsibilities:

Supports the department by coordinating appointments, meetings, lunches, and travel arrangements as needed.

• Answer incoming phone traffic and office voicemail.

• Processes daily mail by coordinating ingoing/outgoing and drop off/pick up time sensitive materials.

• Maintains orderly records and files by creating organized filing system.

• Maintains office supplies including copy and fax equipment, FedEx and miscellaneous office equipment by ordering and tracking as needed.

Contributes to team effort by assisting in special projects as needed and providing administrative assistance to other functional areas.

Processes incentives and orders in SAP.

Reconcile discrepancies in SAP on orders.

Enter pricing for the Division

Process chargebacks

Share pricing changes and updates with Sales Force

Report pricing to SevenFifty.com

Other clerical work in SAP as needed. Other duties, as assigned by the jobholder’s supervisor, may also be required.

Minimum Qualifications:

• Bachelor’s degree in related field and/or equivalent training and work experience

• Minimum of 1 year of experience in an administrative position with similar responsibilities

• Proficient PC skills using MS Office and other various computer programs including presentation software

• Must be a results-oriented professional with verbal/written communication skills using diplomacy and discretion as well as customer service skills

• Ability to multi-task, work independently and/or within a team, pay attention to detail and meet deadlines

• Analytic and Reporting skills

• Utilize sound judgement and problem-solving skills

• Ability to work in fast-paced, high-volume, team environment

Preferred Qualifications:

• Skills using various computer systems including SAP and Workday

• Excellent typing and/or work processing skills and transcribing

Physical Requirements:

• While performing the duties of this job, the employee is regularly required to, stand, sit; talk, hear, and use hands and fingers to operate a computer and telephone

Competencies:

• Accountable for meeting own targets, work is reviewed periodically.

• Problems encountered will be defined, repetitive, and routine with a solution readily available.

This job description is only a summary of the typical functions of this position, not an exhaustive or comprehensive list of all possible job responsibilities, tasks and duties. Responsibilities, tasks, and duties of individual jobholders may vary from the above description.

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Breakthru Beverage Group is an equal opportunity employer. We evaluate qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, genetic information and other legally protected characteristics. The EEO is the Law poster is available here (https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12ScreenRdr.pdf). If you need a reasonable accommodation because of a disability for any part of the employment process, please call [phone] and let us know the nature of your request and your contact information.

We’re driven to be the industry leader in every way, including how we treat our associates. Which is why we’ve built a people-centric, relationship-driven culture designed to maximize career advancement, a sense of belonging, and wellness. Focused on enhancing every aspect and phase of your career, the Breakthru experience includes our commitment to your growth, belonging, and wellness.

Breakthru Beverage is a family-owned and operated company with operations across the U.S. and Canada, and more than $8 billion in annual sales driven by a team of 10,000 associates. We deliver world-renowned brands to the doorsteps of North America’s retail, bar and restaurant businesses.