Administrative Assistant

Austin Industries; United States; On-site; USD 42,000 - 66,000; Full time

Job summary

Austin Industries is seeking an administrative assistant to provide support to senior management and regional offices. The role includes scheduling meetings and luncheons, arranging travel, and preparing management presentations using PowerPoint, Word, and Excel.

The ideal candidate will be proficient in Microsoft Office, possess strong communication skills, and maintain organized files while handling confidential information with discretion.

Qualifications

• Experience in the Microsoft Office Suite.
• Strong communication skills (verbal and written).
• Strong word processing and Excel skills; ability to prepare spreadsheets, graphs and charts, and presentation materials.
• An aptitude for learning new software applications.
• Effective time management skills with the ability to work on multiple tasks concurrently.
• Ability to maintain confidentiality.
• Professional demeanor.

Responsibilities

• Schedules meetings and luncheons, including obtaining meeting space, notifying attendees, scheduling catering, etc.
• Handles travel arrangements, including scheduling flights, hotels, car rentals and providing itinerary for reference
• Assists in the preparation of management presentations utilizing PowerPoint, Word, Excel and the necessary applications
• Maintains files so that information is readily available
• Serves as a contact/resource to provide information pertaining to various special events and employee-owner related functions
• Assists with back-up for company switch-board/receptionist function
• Serves in an “as needed” capacity as back-up to other departments
• Helps in the preparation of reports, invoice processing and/or weekly time entry

Skills

Strong communication

Time management

Professional demeanor

Confidentiality

Learning new software

Education

High school diploma or GED

College degree or certification a plus

Tools

Microsoft Office Suite

PowerPoint

Word

Excel

Job description

The purpose of this position is to provide administrative support to Senior Management, departments, and/or Regional offices within the company.

Responsibilities

• Schedules meetings and luncheons, including obtaining meeting space, notifying attendees, scheduling catering, etc.
• Handles travel arrangements, including scheduling flights, hotels, car rentals and providing itinerary for reference
• Assists in the preparation of management presentations utilizing PowerPoint, Word, Excel and the necessary applications
• Maintains files so that information is readily available
• Serves as a contact/resource to provide information pertaining to various special events and employee-owner related functions
• Assists with back-up for company switch-board/receptionist function
• Serves in an “as needed” capacity as back-up to other departments
• Helps in the preparation of reports, invoice processing and/or weekly time entry

Requirements

• High school diploma or GED required; college degree and/or certification a plus
• Experience in the Microsoft Office Suite
• Strong communication skills (verbal and written)
• Strong word processing and Excel skills; ability to prepare spreadsheets, graphs and charts, and presentation materials
• An aptitude for learning new software applications
• Effective time management skills with the ability to work on multiple tasks concurrently
• Ability to maintain confidentiality
• Professional demeanor