Administrative Assistant

US10 Air Products and Chemical; Decatur (AL); On-site; USD 55,000 - 75,000; Full time

Benefits offered by this job

Affordable Medical Insurance (day 1)

401k with company match

Paid Vacation & Holidays

Paid Parental leave

Flexible spending accounts

Life Insurance

Employee Assistance Program

Disability coverage

Additional supplemental benefits

Job summary

Air Products in Decatur, AL is seeking a highly organized administrative assistant to join our team. The role requires excellent communication, prioritization, and teamwork skills to support daily office operations.

You will handle phone inquiries, schedule meetings, prepare reports and presentations, maintain filing systems, coordinate events, manage site supplies and invoices, and assist with onboarding and shipping duties. On-site, Monday–Friday, with a strong focus on safety and reliability.

Qualifications

• Provide administrative support to ensure efficient operation of the office
• Answer and direct phone calls, prioritize and schedule appointments and meetings
• Prepare and edit correspondence, reports, and presentations
• Develop and maintain a filing system
• Coordination of celebrations, holiday events, charity events
• Purchasing of site supplies
• Invoice processing and tracking (via SAP)
• Submit billing for Government customers
• Maintain weekly time reporting, vacation, and sick time for approx. 35 drivers

Responsibilities

• Provide administrative support to ensure efficient operation of the office
• Answer and direct phone calls, prioritize and schedule appointments and meetings
• Prepare and edit correspondence, reports, and presentations
• Develop and maintain a filing system
• Coordination of celebrations, holiday events, charity events
• Purchasing of site supplies
• Invoice processing and tracking (via SAP)
• Provide general support to employees and visitors
• Work with Terminal and Plant Supervisors for New Hire on-boarding
• Maintain delivery shipment paperwork
• Submit billing for Government customers
• Coordination of FedEx and other shipping needs
• Maintain weekly time reporting, vacation, and sick time for approx. 35 drivers
• Communicate and maintain Air Products Safety Training

Skills

Administrative support

Phone handling

Scheduling

MS Office

Communication

Education

High school diploma or GED

2–5 years of experience

Tools

MS Office

Printers & fax machines

Job description

At Air Products, we reimagine what’s possible. By tapping into the motivation of our people and our collective experience, we create the ideas and innovations that drive us forward. When we come together – where every voice is heard and everyone knows they belong and matter – we create solutions that launch people into space, support lifesaving care in hospitals, and enable the construction of groundbreaking, world scale production facilities.

Reimagine What’s Possible. At our Decatur, AL facility, we are seeking a highly organized and diligent administrative assistant to join our team. The ideal candidate will have excellent communication skills, the ability to prioritize work, and work well both independently and as part of a team.

What’s In It for You:

At Air Products we develop a culture of inclusion where every voice is heard, and everyone feels they belong and matter. Additionally, we offer competitive pay and phenomenal benefits for our employees. Check-out some of our benefits below!

• Affordable Medical, Dental and Vision Insurance (day 1 of employment)
• 401k with 100% vested company core and match
• Paid Vacation, holidays + sick time
• Paid Parental leave (Up to 4 weeks for both parents)
• Backup Child and Adult Care benefit
• Adoption assistance
• Flexible spending accounts (medical, dependent daycare)
• Life Insurance (AD&D- Paid for by Air Products)
• Supplemental AD&D Legal Plan & Identity theft coverage
• EAP (Employee Assistance Program)
• Many more supplemental benefits available

Required Skills / Abilities (but are not limited to):

• Provide administrative support to ensure efficient operation of the office
• Answer and direct phone calls, prioritize and schedule appointments and meetings
• Prepare and edit correspondence, reports, and presentations
• Develop and maintain a filing system
• Coordination of celebrations, holiday events, charity events.
• Purchasing of site supplies
• Invoice processing and tracking (via SAP)
• Provide general support to employees and visitors
• Work with Terminal and Plant Supervisors for New Hire on-boarding.
• Maintain delivery shipment paperwork.
• Submit billing for Government customers
• Coordination of FedEx and other shipping needs.
• Maintain weekly time reporting, vacation, and sick time for approx. 35 drivers.
• Communicate and maintain Air Products Safety Training .

Education and Licensing Requirements:

• High school diploma/GED with at least 2- 5 years of shown experience
• Strong communication skills (verbal and written)
• Solid understanding of office equipment, like printers and fax machines
• Proficiency in MS Office

Work Hours & Benefits:

This is position is Monday - Friday, onsite at the Decatur, AL facility. #LI-LA1

Equal Opportunity Employer

We are an Equal Opportunity Employer (U.S.). You will receive consideration for employment without regard to race, color, religion, national origin, age, citizenship, gender, marital status, pregnancy, sexual orientation, gender identity and expression, disability, or veteran status. Air Products is committed to working with and providing a reasonable accommodation to individuals with disabilities. If you have a disability and you believe you need a reasonable accommodation to search for a job opening or to submit an online application, please e-mail us at [e-mail]. General application status inquiries are not answered by this mailbox rather you’ll receive an e-mail directly from our Career Center and/or the Talent Acquisition Specialist.

Employee and Applicant Rights

Behind every success and innovation that has made a difference in the world, you will find a team of passionate people who helped make it possible. At Air Products, our talented people help each other and our customers thrive. To our colleagues, we are valued and respected teammates. To our customers, we are partners in creating value. To our communities, we are caring, involved neighbors and committed stewards of the environment.

Air Products is in every corner of the globe. Our team has over 21,000 people in over 50 countries, and we are one of the world's leading industrial gas companies. We can offer opportunities like no other―and as we grow, so can you.