Administrative Assistant

ThreePDS Inc. Recruiting, Staffing, and Consulting; Town of Texas (WI); On-site; USD 36,000 - 48,000; Full time

Job summary

ThreePDS Inc. Recruiting, Staffing, and Consulting is seeking an Administrative Assistant to provide comprehensive administrative support onsite in Fort Worth, TX.

The role coordinates calendars, meetings, travel, and reporting while handling invoices and office operations in a fast-paced environment. The ideal candidate will be highly organized with excellent communication skills and the ability to manage multiple priorities while maintaining confidentiality and accuracy across teams.

Qualifications

• Experience providing administrative or executive support in a professional office.
• Strong organizational skills with attention to detail.
• Excellent verbal and written communication.
• Ability to manage multiple priorities and deadlines.
• Experience handling confidential information professionally.
• Ability to work independently while collaborating with multiple teams.
• Strong interpersonal skills across organizational levels.

Responsibilities

• Provide administrative support to multiple managers and team members.
• Manage calendars, schedule meetings, and coordinate conference rooms and equipment.
• Prepare correspondence, memos, and other business documents.
• Process invoices, travel expenses, time reporting, and other documentation.
• Maintain department files and records with high accuracy.
• Coordinate travel arrangements and related documentation.
• Order, monitor, and maintain office supplies for multiple departments.
• Compile, organize, and prepare weekly, monthly, and quarterly reports.
• Gather, summarize, and organize information for special projects.
• Coordinate department meetings and events, including logistics and prep.
• Record meeting minutes and distribute follow-up information.
• Distribute incoming mail and assist with additional tasks.
• Collaborate with administrative professionals to provide cross-functional support.

Skills

Organizational skills

Communication skills

Attention to detail

Multitasking

Confidentiality

Tools

Microsoft Excel

Microsoft Word

Microsoft Outlook

Microsoft PowerPoint

Microsoft Access

Calendar Management

Travel Coordination

Invoice Processing

Report Preparation

Meeting Coordination

Office Administration

Job description

Job Description

Administrative Assistant

Location: Fort Worth, TX (100% Onsite)
Duration: 6-Month Contract with Possible Extensions
Schedule: Monday–Friday, 8:00 AM – 4:00 PM
Interview Process: In-Person

Position Overview

We are seeking a highly organized and detail-oriented Administrative Assistant to provide comprehensive administrative and clerical support to multiple managers and their teams. This role is ideal for someone who enjoys working in a fast-paced office environment, managing multiple priorities, and ensuring day-to-day operations run smoothly.

The successful candidate will have excellent organizational skills, strong communication abilities, and experience supporting a variety of administrative functions while maintaining confidentiality and accuracy.

Key Responsibilities

• Provide administrative and clerical support to multiple managers and team members.
• Manage calendars, schedule meetings, and coordinate conference rooms and meeting equipment.
• Prepare correspondence, including letters, memos, and other business documents.
• Process invoices, purchasing card statements, travel expenses, time reporting, and other departmental documentation.
• Maintain department files, records, and administrative documentation with a high level of accuracy.
• Coordinate travel arrangements and assist with travel-related documentation.
• Order, monitor, and maintain office supplies for multiple departments.
• Compile, organize, and prepare weekly, monthly, and quarterly reports.
• Gather, summarize, and organize information for special projects and departmental initiatives.
• Coordinate department meetings and events, including scheduling, logistics, and meeting preparation.
• Record meeting minutes, document action items, and distribute follow-up information to attendees.
• Distribute incoming mail and assist with additional administrative tasks as assigned.
• Collaborate with other administrative professionals to provide cross-functional support when needed.

Qualifications

• Experience providing administrative or executive support in a professional office environment.
• Strong organizational skills with exceptional attention to detail.
• Excellent verbal and written communication skills.
• Ability to manage multiple priorities while meeting deadlines.
• Experience handling confidential and sensitive information with professionalism.
• Ability to work independently while collaborating effectively with multiple teams.
• Strong interpersonal skills with the ability to communicate effectively across all levels of an organization.

Technical Skills

• Microsoft Excel
• Microsoft Word
• Microsoft Outlook
• Microsoft PowerPoint
• Microsoft Access
• Calendar Management
• Travel Coordination
• Invoice Processing
• Report Preparation
• Meeting Coordination & Minute Taking
• Office Administration

Preferred Skills

• Experience supporting multiple managers or departments simultaneously.
• Strong multitasking and prioritization skills.
• Ability to adapt quickly in a fast-paced office environment.
• Experience coordinating meetings, conferences, or departmental events.

Job Summary

The Administrative Assistant provides essential administrative support to multiple managers and departments by coordinating calendars, meetings, travel, reporting, invoice processing, and office operations. This role requires exceptional organization, attention to detail, strong communication skills, and the ability to manage multiple priorities while ensuring efficient day-to-day administrative support.