admin

PHLOX VETERINARY CLINIC; Milwaukee (WI); On-site; USD 42,000 - 54,000; Full time

Job summary

PHLOX VETERINARY CLINIC in Milwaukee seeks an organized administrative professional to support day-to-day operations and contribute to a positive, efficient workplace. You will coordinate calendars, prepare documents, and handle communications to keep teams on track and well-informed.

The role emphasizes reliability, strong written and verbal communication, and the ability to manage multiple priorities. Join a team-focused environment and help maintain orderly records and smooth administrative

Qualifications

• Previous experience in an administrative, clerical, office support, or similar role.
• Strong organizational skills and attention to detail.
• Excellent written and verbal communication skills.
• Ability to manage multiple priorities and meet deadlines.
• Proficiency with common office software and collaboration tools.
• Professional, dependable, and service-oriented approach to work.
• Ability to work independently while also supporting a team environment.

Responsibilities

• Provide general administrative support to leadership, teams, and/or department operations.
• Manage calendars, schedule meetings, and coordinate appointments as needed.
• Prepare, review, and organize documents, reports, and correspondence.
• Handle incoming communications, respond appropriately, and direct inquiries to the right person or team.
• Maintain accurate records, files, and internal documentation systems.
• Support meeting logistics, including agendas, materials, notes, and follow-up items.
• Assist with office coordination, supply tracking, and other operational tasks.

Skills

Organizational skills

Communication

Multitasking

Office software

Team support

Tools

Microsoft Office

Job description

Overview

We are seeking a highly organized, adaptable professional to support day-to-day administrative operations and contribute to a positive, efficient workplace. This role is ideal for someone who enjoys coordinating details, communicating clearly, and helping teams stay on track through reliable administrative support.

Responsibilities

• Provide general administrative support to leadership, teams, and/or department operations.
• Manage calendars, schedule meetings, and coordinate appointments as needed.
• Prepare, review, and organize documents, reports, and correspondence.
• Handle incoming communications, respond appropriately, and direct inquiries to the right person or team.
• Maintain accurate records, files, and internal documentation systems.
• Support meeting logistics, including agendas, materials, notes, and follow-up items.
• Assist with office coordination, supply tracking, and other operational tasks.

Qualifications

• Previous experience in an administrative, clerical, office support, or similar role.
• Strong organizational skills and attention to detail.
• Excellent written and verbal communication skills.
• Ability to manage multiple priorities and meet deadlines.
• Proficiency with common office software and collaboration tools.
• Professional, dependable, and service-oriented approach to work.
• Ability to work independently while also supporting a team environment.

Preferred Attributes

• Problem-solving mindset and ability to adapt to changing priorities.
• Comfort working with confidential information and maintaining discretion.
• Strong interpersonal skills and a collaborative attitude.
• Willingness to learn new systems, processes, and responsibilities.

What We Offer

• A supportive and professional work environment.
• Opportunities to build skills across a variety of administrative functions.
• The chance to contribute to smooth, effective daily operations.

Additional Information

We are committed to creating an inclusive workplace and encourage qualified candidates from all backgrounds to apply. Reasonable accommodations may be available throughout the hiring process and employment.