Administrative Assistant

LBM Advantage, Inc.; Town of New Windsor (NY); On-site; USD 36,000 - 37,000; Part time

Job summary

LBM Advantage, Inc. is seeking an Administrative Assistant to provide high-level administrative support to senior leadership in a part-time role. This position coordinates travel, manages expenses, calendars, and meeting logistics, and prepares professional documents.

Ideal candidates are highly organized, discreet, and capable of multi-tasking with professionalism and strong customer service. Regular hours are roughly 32 per week, with a schedule to fit business needs.

Qualifications

• Experience supporting executives or senior leadership teams in an administrative capacity.
• Proficiency with Microsoft Office Suite (Outlook, PowerPoint, Word, Excel).
• Experience with travel and expense systems such as Concur is strongly preferred.
• Strong organization and ability to manage multiple priorities and deadlines.
• Excellent attention to detail, communication, and problem-solving.
• High degree of professionalism and discretion.

Responsibilities

• Coordinate travel arrangements for executive leaders, including airfare, hotel and ground transportation.
• Process and manage executive travel and expense reports, ensuring timely submission.
• Provide calendar support for senior leaders and coordinate meetings.
• Create and format PowerPoint presentations and other business documents.
• Maintain electronic records and assist with general administrative tasks.
• Assist with meeting logistics, materials, and follow-up items.
• Serve as backup front desk coverage and support office operations.
• Coordinate new member orientations and liaise with internal teams.

Skills

Calendar management

Travel coordination

Discretion

Communication

Customer service

PowerPoint

Excel

Outlook

Tools

Concur

Microsoft Office

PowerPoint

Excel

Word

Outlook

Job description

Summary: The Administrative Assistant provides administrative support to senior leadership, with primary responsibility for coordinating business travel arrangements and managing travel and expense processes. This role also supports leaders through calendar management, meeting coordination, document preparation, and day-to-day administrative assistance. The ideal candidate is highly organized, detail-oriented, and capable of managing multiple priorities while maintaining professionalism, discretion, and exceptional customer service. This position also serves as backup reception coverage and contributes to the efficient operation of the office and executive support functions.

Position Type/Expected Hours of Work:

This is a part-time, benefits-eligible position scheduled for an average of 32 hours per week. Regular work hours are Monday through Friday, either 8:00 a.m. to 3:00 p.m. or 9:00 a.m. to 4:00 p.m. depending on business needs and employee preference.

Essential functions:

• Coordinate travel arrangements for executive-level leaders, including airfare, hotel accommodations, and ground transportation
• Process and manage executive travel and business expense reports, ensuring timely and accurate submission.
• Provide calendar support for senior leaders, including scheduling meetings, managing appointments, coordinating logistics, and resolving scheduling conflicts.
• Create, edit, and format PowerPoint presentations, reports, and other business documents to support executive and organizational initiatives.
• Maintain organized electronic records and assist with administrative tasks, correspondence, and special projects as assigned.
• Assist with meeting coordination, including scheduling, preparing materials, and tracking follow-up action items.
• Serve as backup front desk/reception coverage, answering incoming calls, greeting guests, and assisting with general office operations.
• Schedule and coordinate new member orientations. Communicate with internal teams to ensure presenters, materials, and logistics are prepared.
• Provide general administrative support to the Member Sales department as needed.
• Provides backup to the Executive Secretary as needed.

Required Education and Experience:

• Experience supporting executives or senior leadership teams in an administrative capacity
• Proficiency in Microsoft Office Suite, particularly Outlook, PowerPoint, Word, and Excel.
• Experience with Concur or similar travel and expense management systems strongly preferred.
• Strong organizational skills with the ability to manage multiple priorities and deadlines.
• Excellent attention to detail, communication, and problem-solving abilities
• High degree of professionalism and discretion

Pay Range:

In New York, the compensation for this position ranges from $26.00-$27.00 per hour. Actual compensation will be dependent upon the individual's qualifications, experience, skills and certifications.

Nothing in this job description restricts management's right to assign or reassign duties and responsibilities to this job at any time