Administrative Assistant

None; Town of Florida (NY); On-site; USD 38,000 - 48,000; Full time

Job summary

COMPANY NAME: Unknown in New York is seeking an Administrative Assistant to handle all administrative functions and support marketing activities, including social media.

The role requires organizing meetings, managing calendars, coordinating with clients and vendors, and creating materials such as forms, handouts, and presentations. Fluency in English is preferred, with Spanish a plus.

Qualifications

• High School Diploma.
• 2 years of administrative experience.
• Fashion Design, Real Estate, or Travel experience a plus.
• English/Spanish a plus, but not necessary for the right candidate.
• Must have excellent customer and communication skills, both verbally and in writing, and the ability to successfully multi-task and collaborate with others.

Responsibilities

• Manage client and vendor accounts and communications to maintain professional image.
• Handle administrative tasks such as filing, phone calls, shipping, and inventory orders.
• Organize meetings and maintain calendar on a shared Google calendar.
• Create materials like client forms, handouts, PowerPoint presentations, and agendas.
• Assist with marketing insights and social media posts for the Executive Team.
• Follow up on tasks related to Executive Team decisions.
• Handle other duties as assigned.

Skills

Administrative experience

Multitasking

Communication skills

Education

High School Diploma

Tools

Google Calendar

PowerPoint

Job description

Job Description

The Administrative Assistant will be responsible for all administrative function to assure the company runs smoothly. Also responsible for directing and coordinating office services and Marketing (Social Media) activities.

Responsible for providing arrangements for clients, follow-up calls and vendors meetings and establishing a highly-efficient and effective office and internal operation.

RESPONSIBILITIES:

• Manage all client and vendor accounts to ensure effective communications both internally and externally to maintain professional image
• Handle administrative tasks such as file maintenance, answering the telephone, shipping packages/notices, and ordering inventory
• Organize meetings and maintain calendar of appointment on a shared Google calendar
• Create materials according to needs (client forms, handouts, PowerPoint presentations, agendas, etc.
• Assist with providing insight on new trends and Marketing approach for Executive Team
• Maintain and create posts for Social Media Accounts

Following up on tasks related to Executive Team decisions

• Handle other duties as assigned

QUALIFICATIONS:

• High School Diploma
• 2 years of administrative experience
• Fashion Design, Real Estate, or Travel experience a plus
• English/Spanish a plus, but not necessary for the right candidate
• Must have excellent customer and communication skills, both verbally and in writing, and the ability to successfully multi-task and collaborate with others