Administrative Assistant

North Austin; Austin (TX); On-site; USD 52,000 - 76,000; Full time

Job summary

North Austin seeks a Virtual Executive Assistant to support hospital leadership remotely, handling calendars, communications, and key projects. You will anticipate needs, manage confidential information with discretion, and coordinate travel while maintaining high accuracy in documents and reports for executives and departments across the organization.

This role requires strong communication, organization, and the ability to work independently in a remote healthcare environment, contributing to

Qualifications

• 1+ year experience as an executive assistant or in a similar role, preferably healthcare.
• Proficient in Microsoft Office and virtual collaboration tools (Zoom, Teams, Slack).
• Strong organizational and communication skills, with discretion for confidential information.
• Ability to work independently in a remote environment and manage multiple tasks.

Responsibilities

• Manage complex calendars and coordinate meetings with internal and external stakeholders.
• Prepare, edit, and proofread correspondence, reports, and presentations.
• Serve as primary contact between executives, staff, and external partners.
• Organize and prioritize requests, emails, and calls to optimize executive time.
• Assist in planning and executing hospital operations-related projects and events.
• Maintain confidential files and records in compliance with privacy standards.
• Coordinate travel arrangements and expense reporting.
• Collaborate with departments to streamline workflows and support organizational goals.

Skills

Executive support experience

Calendar management

Microsoft Office Suite

Remote work adaptability

Tools

Zoom

Microsoft Teams

Slack

Job description

Are you a highly organized and proactive professional with a passion for supporting leadership in a dynamic healthcare environment? Join our team as a Virtual Executive Assistant and play a vital role in ensuring seamless operations for our hospital's executive leadership. This position offers an exciting opportunity to contribute to the healthcare industry by providing top-tier administrative support remotely, helping drive efficiency and impact patient care indirectly.

About the Role

As a Virtual Executive Assistant, you will work closely with senior executives to manage schedules, coordinate communications, and facilitate key projects. Your ability to anticipate needs and handle confidential information with discretion will be crucial to the success of our leadership team. This role demands excellent communication skills, adaptability, and a strong understanding of healthcare operations.

Key Responsibilities

• Manage complex calendars, schedule meetings, and coordinate appointments with internal and external stakeholders.
• Prepare, edit, and proofread correspondence, reports, and presentations with a high level of accuracy.
• Serve as the primary point of contact between executives, staff, and external partners, ensuring clear and timely communication.
• Organize and prioritize incoming requests, emails, and calls to optimize executive time and focus.
• Assist in the planning and execution of special projects, events, and initiatives related to hospital operations.
• Maintain confidential files and records in compliance with healthcare privacy standards.
• Coordinate travel arrangements and expense reporting as needed.
• Collaborate with various departments to streamline workflows and support organizational goals.

Qualifications & Skills

• Minimum of 1 year experience as an executive assistant or in a similar administrative role, preferably within the healthcare or hospital industry.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and virtual collaboration tools (Zoom, Teams, Slack).
• Exceptional organizational and time-management skills with a strong attention to detail.
• Excellent written and verbal communication abilities.
• Ability to handle sensitive information with discretion and maintain confidentiality.
• Self-motivated, resourceful, and able to work independently in a remote environment.
• Familiarity with healthcare terminology and hospital operations is a plus.

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