Administrative Assistant

Southwest Austin; Austin (TX); On-site; USD 52,000 - 76,000; Full time

Job summary

Southwest Austin is seeking a Virtual Executive Assistant to support hospital leadership by managing calendars, correspondence, and projects remotely. You will anticipate needs, handle confidential information, and coordinate with internal teams and external partners to keep executive time optimized.

The role requires excellent communication, strong organization, and the ability to work independently in a remote, healthcare-focused environment.

Qualifications

• 1 year of experience as an executive assistant or similar administrative role in healthcare or hospital setting.
• Proficient with Microsoft Office Suite and virtual collaboration tools (Zoom, Teams, Slack).
• Excellent organizational and written/verbal communication skills.

Responsibilities

• Manage complex calendars and schedule meetings with internal/external stakeholders.
• Prepare, edit, and proofread reports and presentations with high accuracy.
• Serve as primary contact between executives, staff, and partners with clear communication.

Skills

Executive support

Calendar management

Communication

Microsoft Office

Remote work

Confidentiality

Tools

Microsoft Office

Zoom

Teams

Slack

Job description

Are you a highly organized and proactive professional with a passion for supporting leadership in a dynamic healthcare environment? Join our team as a Virtual Executive Assistant and play a vital role in ensuring seamless operations for our hospital's executive leadership. This position offers an exciting opportunity to contribute to the healthcare industry by providing top-tier administrative support remotely, helping drive efficiency and impact patient care indirectly.

About the Role

As a Virtual Executive Assistant, you will work closely with senior executives to manage schedules, coordinate communications, and facilitate key projects. Your ability to anticipate needs and handle confidential information with discretion will be crucial to the success of our leadership team. This role demands excellent communication skills, adaptability, and a strong understanding of healthcare operations.

Key Responsibilities

• Manage complex calendars, schedule meetings, and coordinate appointments with internal and external stakeholders.
• Prepare, edit, and proofread correspondence, reports, and presentations with a high level of accuracy.
• Serve as the primary point of contact between executives, staff, and external partners, ensuring clear and timely communication.
• Organize and prioritize incoming requests, emails, and calls to optimize executive time and focus.
• Assist in the planning and execution of special projects, events, and initiatives related to hospital operations.
• Maintain confidential files and records in compliance with healthcare privacy standards.
• Coordinate travel arrangements and expense reporting as needed.
• Collaborate with various departments to streamline workflows and support organizational goals.

Qualifications & Skills

• Minimum of 1 year experience as an executive assistant or in a similar administrative role, preferably within the healthcare or hospital industry.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and virtual collaboration tools (Zoom, Teams, Slack).
• Exceptional organizational and time-management skills with a strong attention to detail.
• Excellent written and verbal communication abilities.
• Ability to handle sensitive information with discretion and maintain confidentiality.
• Self-motivated, resourceful, and able to work independently in a remote environment.
• Familiarity with healthcare terminology and hospital operations is a plus.

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