Administrative Assistant

Northwest Austin; Austin (TX); On-site; USD 55,000 - 75,000; Full time

Job summary

Northwest Austin is seeking a highly organized Virtual Executive Assistant to support hospital leadership. You will manage calendars, draft communications, and coordinate projects from a remote setting, while safeguarding confidential information.

The role requires strong written and verbal communication, adaptability, and familiarity with healthcare operations. This is a full-time, remote position with eVerify confirmation of U.S. employment eligibility.

Qualifications

• Minimum of 1 year experience as an executive assistant or in a similar administrative role, preferably in healthcare or hospital settings.
• Proficient with Microsoft Office Suite and virtual collaboration tools (Zoom, Teams, Slack).
• Excellent organizational and time-management skills with a strong attention to detail.
• Excellent written and verbal communication abilities.
• Ability to handle sensitive information with discretion and maintain confidentiality.
• Self-motivated, resourceful, and able to work independently in a remote environment.
• Familiarity with healthcare terminology and hospital operations is a plus.

Responsibilities

• Manage complex calendars, schedule meetings, and coordinate appointments with internal and external stakeholders.
• Prepare, edit, and proofread correspondence, reports, and presentations with a high level of accuracy.
• Serve as the primary point of contact between executives, staff, and external partners, ensuring clear and timely communication.
• Organize and prioritize incoming requests, emails, and calls to optimize executive time and focus.
• Assist in the planning and execution of special projects, events, and initiatives related to hospital operations.
• Maintain confidential files and records in compliance with healthcare privacy standards.
• Coordinate travel arrangements and expense reporting as needed.
• Collaborate with various departments to streamline workflows and support organizational goals.

Skills

Microsoft Office

Zoom

Teams

Slack

Calendar management

Written and verbal communication

Tools

Outlook

PowerPoint

Job description

Are you a highly organized and proactive professional with a passion for supporting leadership in a dynamic healthcare environment? Join our team as a Virtual Executive Assistant and play a vital role in ensuring seamless operations for our hospital's executive leadership. This position offers an exciting opportunity to contribute to the healthcare industry by providing top-tier administrative support remotely, helping drive efficiency and impact patient care indirectly.

About the Role

As a Virtual Executive Assistant, you will work closely with senior executives to manage schedules, coordinate communications, and facilitate key projects. Your ability to anticipate needs and handle confidential information with discretion will be crucial to the success of our leadership team. This role demands excellent communication skills, adaptability, and a strong understanding of healthcare operations.

Key Responsibilities

• Manage complex calendars, schedule meetings, and coordinate appointments with internal and external stakeholders.
• Prepare, edit, and proofread correspondence, reports, and presentations with a high level of accuracy.
• Serve as the primary point of contact between executives, staff, and external partners, ensuring clear and timely communication.
• Organize and prioritize incoming requests, emails, and calls to optimize executive time and focus.
• Assist in the planning and execution of special projects, events, and initiatives related to hospital operations.
• Maintain confidential files and records in compliance with healthcare privacy standards.
• Coordinate travel arrangements and expense reporting as needed.
• Collaborate with various departments to streamline workflows and support organizational goals.

Qualifications & Skills

• Minimum of 1 year experience as an executive assistant or in a similar administrative role, preferably within the healthcare or hospital industry.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and virtual collaboration tools (Zoom, Teams, Slack).
• Exceptional organizational and time-management skills with a strong attention to detail.
• Excellent written and verbal communication abilities.
• Ability to handle sensitive information with discretion and maintain confidentiality.
• Self-motivated, resourceful, and able to work independently in a remote environment.
• Familiarity with healthcare terminology and hospital operations is a plus.

We use eVerify to confirm U.S. Employment eligibility.