Administrative Assistant

Sportboats Marine Inc; Town of Florida (NY); On-site; USD 42,000 - 64,000; Full time

Benefits offered by this job

Competitive Compensation

Paid Time Off

Career Growth Opportunities

Job summary

Sportboats Marine Inc. is seeking an Administrative Assistant to support our office team. You will answer phone calls, schedule appointments, plan meetings, and draft correspondence, ensuring colleagues have the resources to perform at their best.

Proficiency with Microsoft Word, Outlook, PowerPoint, Google Workspace, and Lightspeed is important. The role requires strong organization, calendar management, data entry, filing, and basic boat-related paperwork such as title registration and

Qualifications

• Proven administrative experience and ability to manage multiple tasks.
• Proficient in MS Word, Outlook and PowerPoint.
• Familiar with standard office equipment and data entry.
• Strong organization and time-management skills.

Responsibilities

• Answer incoming phone calls and route them to the appropriate person.
• Schedule appointments and maintain a calendar.
• Data entry, filing and proofreading using MS Office, Google Workspace, and Lightspeed.
• Write emails, memos, and letters and distribute them appropriately.
• Maintain Calendars.
• Warranty paperwork on boats.
• Keep social media up to date.
• Support office tasks such as supply ordering, maintaining a clean, organized workspace.
• Data entry into Lightspeed.
• Title Registration.
• Assist in sale of boats.
• Input invoices in computer, call customers.
• Maintain an organized filing system.
• Develop, update, and maintain relevant office procedures.

Skills

Time management

Organization

Communication

Prioritization

Education

High school diploma/GED

Associate degree / administrative training

Tools

Microsoft Word

Outlook

PowerPoint

Lightspeed

Google Workspace

Job description

Job Description

Job Description

Benefits/Perks

• Competitive Compensation
• Paid Time Off
• Career Growth Opportunities

Job Summary

We are seeking a motivated and outgoing Administrative Assistant to join our team. In this role, you will provide support to our office employees, ensuring they have all the information and resources they need to perform their best. Your responsibilities will include answering phone calls, scheduling appointments, planning meetings, and writing correspondence. Hours: M-F 9-5 Sat 10-2

Responsibilities

• Answer incoming phone calls and route them to the appropriate person
• Schedule appointments and maintain a calendar
• Perform data entry, filing and proofreading tasks with accuracy using Microsoft Office, Google Workspace, and other office software, Ex Lightspeed
• Write emails, memos, and letters and distribute them appropriately
• Maintain Calenders
• Warranty paperwork on boats
• keep social media up to date
• Support office tasks such as supply ordering, maintaining a clean, organize workspace
• Data entry into Lightspeed
• Title Registration
• Assist in sale of boats
• Input invoices in computer, call customers
• Maintain an organized filing system
• Develop, update, and maintain relevant office procedures

Qualifications

• High school diploma/GED required, Associate’s degree or administrative training is preferred
• Previous experience as an Administrative Assistant or in a similar position
• Familiarity with standard office equipment such as printers and fax machines
• Excellent computer skills and knowledge of Microsoft Word, Outlook, and PowerPoint
• Highly organized with excellent time management skills and the ability to prioritize projects