Project Operations Administrative Assistant

ManpowerGroup; Town of Catskill (NY); On-site; USD 28,000 - 36,000; Full time

Benefits offered by this job

Medical and Prescription Drug Plans

Dental Plan

Supplemental Life Insurance

Short Term Disability Insurance

401(k)

Job summary

ManpowerGroup is seeking an Administrative Assistant for a busy electrical and HVAC client in Catskill, NY. You will support project managers and day-to-day workflows, handling clerical tasks, data entry, scheduling, and communications with vendors and clients.

The role requires attention to detail, strong MS Office or Google Workspace skills, and reliable organization in a fast-paced environment. Hours are Mon-Fri, 8:00 AM to 5:00 PM.

Qualifications

• High school diploma or equivalent required.
• Strong working knowledge of Microsoft Office Suite (Word, Excel, Outlook) or Google Workspace.
• Excellent attention to detail with ability to track multiple deadlines.
• Ability to coordinate with external parties including town permits and utility requests (training provided).
• Reliable, professional communication and organization in a fast-moving environment.

Responsibilities

• Manage daily clerical tasks, including organizing, updating, and maintaining project files, reports, and logs.
• Work with municipalities and utilities on filling out permits with the state and county.
• Support data entry by inputting project tracking metrics, schedules, and details into spreadsheets or internal databases.
• Serve as a communication hub by answering calls, routing emails, and supporting vendors, team members, and clients.
• Provide scheduling support by coordinating meetings, calendars, and preparing agendas or minutes.
• Assist with logistics by monitoring and reordering office or project inventory and handling shipping.

Skills

Microsoft Office

Google Workspace

Attention to detail

Organizational skills

Communication skills

Education

High school diploma or equivalent

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

Google Workspace

Job description

ManpowerGroup is seeking an Administrative Assistant for a busy electrical and HVAC client in Catskill, NY. You will support project managers and day-to-day workflows, handling clerical tasks, data entry, scheduling, and communications with vendors and clients.

The role requires attention to detail, strong MS Office or Google Workspace skills, and reliable organization in a fast-paced environment. Hours are Mon-Fri, 8:00 AM to 5:00 PM.