Administrative Assistant

Triup, Inc.; Torrance (CA); On-site; USD 42,000 - 54,000; Full time

Job summary

Triup, Inc. is seeking an Administrative Assistant to support day-to-day office operations and administrative activities, ensuring efficient business operations and first-class service.

You will process basic accounts payable, maintain records and databases, support HR tasks, coordinate internal communications, plan meetings and events, manage office supplies, and handle front desk duties with professionalism and discretion.

Qualifications

• Fluent English language required.
• Japanese is a plus but not mandatory.
• Basic business manners and professional communication.
• Ability to communicate with external clients professionally.
• Strong task management, prioritization and multitasking.
• Adaptability to changing work environments.
• Handles confidential information professionally.

Responsibilities

• Process basic accounts payable, billing, and collections.
• Maintain company records, databases, and documents.
• Provide administrative support for HR-related activities.
• Coordinate internal communications and company announcements.
• Plan and coordinate internal and external meetings and events.
• Manage office supplies and inventory.
• Perform front desk duties (calls, emails, visitors).
• Provide general administrative support as assigned.

Skills

English (Fluent)

Japanese (basic, helpful)

Task management

Multitasking

Strong communication

Adaptability

Confidential information handling

Job description

Summary

A growing payroll/accounting outsourcing service firm is seeking an Administrative Assistant to support day-to-day office operations and administrative activities. This position plays an important role in maintaining efficient business operations through administrative support, communication coordination, event planning, records management, and front desk responsibilities. The ideal candidate is organized, adaptable, and committed to providing excellent internal and external customer service.

Job Description

• Process basic accounts payable transactions, billing, and collections.
• Maintain company records, databases, and administrative documents.
• Provide administrative support for HR-related activities.
• Coordinate internal communications and company announcements.
• Assist with planning and coordinating internal and external meetings and events.
• Manage office supplies and maintain inventory.
• Perform front desk duties, including handling incoming calls, emails, and visitors.
• Provide general administrative support as assigned.

Qualifications

• Language skill requirement: English - Fluent, Japanese - a big plus but not required.
• Basic business manner skills.
• High communication skills.
• Able to communicate professionally with external clients and customers.
• Excels in task management, priority setting, and multitasking.
• Adaptability to work environment.
• Professionally handles confidential information.