Accounting Assistant

QUICK USA; Itasca (IL); Hybrid; USD 42,000 - 56,000; Full time

Benefits offered by this job

Hybrid work schedule

Full‑time (37.5h/wk)

Paid time off (PTO)

Company holidays

Job summary

QUICK USA in Itasca, IL is seeking a Japanese-English bilingual Accounting Assistant to support daily AP operations and general accounting tasks. This entry-level role emphasizes expense reimbursements, invoice processing, data entry, and administrative support, with a collaborative team environment.

The position offers a full-time schedule (37.5 hours per week) with a hybrid work model (3 days in the office) and minimal overtime, primarily during month-end periods.

Qualifications

• Less than 3 years of accounting experience preferred; entry-level candidates welcome.
• Candidates without accounting experience will be considered if they have accounting knowledge equivalent to Japanese Bookkeeping Certification Level 3 (Nissho Boki Level 3).
• Intermediate English reading and writing skills; Japanese will be the primary language used in the workplace.
• Proficiency in Microsoft Excel, including VLOOKUP and Pivot Tables.
• Experience with SAP, Emburse, or BILL is a plus.

Responsibilities

• Process employee expense reimbursements by reviewing receipts and recording transactions.
• Process vendor invoices and general expense invoices, including data entry, payment processing, and account reconciliation.
• Maintain accurate accounting records using SAP and other accounting systems.
• Assist with month-end closing activities as assigned.
• Support daily accounting operations while ensuring accuracy and compliance with company procedures.
• Perform general administrative tasks as needed.
• Organize and maintain accounting documents and records.
• Provide support to the accounting team with various routine projects and assignments.
• Assist with additional office and administrative duties as requested.

Skills

Detail orientation

Organizational skills

Team-oriented

English writing/reading (intermediate)

Microsoft Excel (VLOOKUP, Pivot Tables

Education

Japanese Bookkeeping Certification Level 3 (Nissho Boki Level 3)

Tools

SAP

Emburse

BILL

Job description

A Japanese company is seeking a Japanese-English bilingual Accounting Assistant to support daily accounting operations, primarily focusing on Accounts Payable (AP) functions. This position is ideal for an entry-level accounting professional or someone looking to build a career in accounting. The role includes expense reimbursement processing, invoice management, data entry, and general administrative support. The ideal candidate is detail-oriented, organized, and comfortable performing routine accounting tasks while working collaboratively with team members.

Accounting Operations

• Process employee expense reimbursements by reviewing receipts and recording transactions.
• Process vendor invoices and general expense invoices, including data entry, payment processing, and account reconciliation.
• Maintain accurate accounting records using SAP and other accounting systems.
• Assist with month-end closing activities as assigned.
• Support daily accounting operations while ensuring accuracy and compliance with company procedures.

Administrative Support

• Perform general administrative tasks as needed.
• Organize and maintain accounting documents and records.
• Provide support to the accounting team with various routine projects and assignments.
• Assist with additional office and administrative duties as requested.
• Full-time (37.5 hours per week)
• Hybrid schedule (3 days in the office)
• Overtime is generally minimal; occasional overtime may be required during month-end (typically less than 5 hours per month).

Working Location

• Itasca, IL

Salary / Benefit

• Benefits provided according to company policy

Holidays

• Saturdays and Sundays
• Company holidays
• Paid Time Off (PTO) according to company policy

Qualifications

• Less than 3 years of accounting experience preferred; entry-level candidates are welcome.
• Candidates without accounting experience will also be considered if they have accounting knowledge equivalent to Japanese Bookkeeping Certification Level 3 (Nissho Boki Level 3).
• Intermediate English reading and writing skills; Japanese will be the primary language used in the workplace.
• Proficiency in Microsoft Excel, including VLOOKUP and Pivot Tables.
• Experience with SAP, Emburse, or BILL is a plus.
• Strong attention to detail and organizational skills.
• Team-oriented, cooperative, and willing to learn.
• Available to start immediately or as soon as possible.