Administrative Assistant

QUICK USA; Addison (TX); Hybrid; USD 52,000 - 62,400; Full time

Benefits offered by this job

Medical Insurance

Dental Insurance

Vision Insurance

Paid Time Off

Sick Leave

Job summary

QUICK USA in Addison, TX is seeking an Administrative Assistant to support daily business operations. You will handle quotes, orders, invoices, and inventory while using Excel and maintaining accuracy. Entry-level applicants are welcome with high reliability.

Working hours are 09:00–18:00, Monday to Friday, with hybrid scheduling. Insurance and PTO are provided, and Saturdays/Sundays are company holidays.

Qualifications

• Proficiency in Microsoft Excel (complex/nested formulas)
• English (Higher than Business)
• Proficiency or strong comfort with administrative tasks and routine numerical tasks

Responsibilities

• Prepare quotes and process sales/purchase orders and invoices
• Manage and update inventory records for supply chain operations
• Perform data entry and basic accounting tasks (outsourced monthly)
• Report to the Manager and provide general operational support

Skills

Excel

English (Business)

Administrative tasks

Job description

Position

Administrative Assistant

Summary

A Japanese machinery company is seeking a reliable, detail-oriented Administrative Assistant to support daily business operations. In this role, you will handle key administrative tasks, including processing quotes, managing orders and invoices, and tracking inventory. This is an excellent opportunity for an entry-level professional or someone with early-carer experience who is comfortable with Excel, and interested in Japanese food culture!

Essential Duties

• Handle day-to-day administrative functions, including preparing quotes, processing sales/purchase orders, and generating invoices
• Manage and update inventory records accurately to ensure seamless supply chain operations
• Perform data entry and basic sales/financial record-keeping (monthly accounting is handled by an external firm)
• Report directly to the Manager and provide general operational support as needed

Working Hours / Working style

09:00 - 18:00 (At least 4 hrs/day～)
Monday to Friday
Hybrid work

Working Location

Addison, TX

Salary / Benefit

$25.00 - $30.00 / hr

• Insurance (Medical, Dental, Vision) Insurance Premium is 70% covered by the company.
• PTO, SL

Holidays

Saturdays, Sundays, and Company Holidays.

Qualifications

• Proficiency in Microsoft Excel (ability to use complex/nested formulas; macro skills not required)
• English (Higher than Business)
• Proficiency or strong comfort with administrative and routine numerical tasks (e.g., preparing quotes, processing orders, invoicing, and inventory management). (Entry-level applicants or those with limited experience are welcome if you possess high accuracy and reliability)