Sr. Administrative Assistant

Johnson Johnson; Spring House (PA); Hybrid; USD 55,000 - 75,000; Full time

Job summary

Johnson & Johnson is seeking a Sr. Administrative Assistant for a hybrid role based in Spring House, PA with weekly travel to Titusville, NJ. The position supports SDS Centralized Admin Network (SCAN) and related stakeholders, balancing onsite and remote work over a two‑and‑two weekly schedule.

Responsibilities include scheduling, meeting logistics, document management, and travel coordination. The role emphasizes confidentiality, professionalism, and adherence to SCAN standards while enabling

Responsibilities

• Manages meeting scheduling, calendars, and related coordination for assigned teams.
• Coordinates meeting logistics, including agendas, materials, technology setup, and onsite, offsite, virtual, or hybrid event support.
• Supports contract and purchase order processes, including HCC, contracting, and PO coordination with relevant stakeholders.
• Based at the Spring House site with travel to Titusville (1 day/week) and occasional trips to Raritan (1–2 times/year).
• Prepares, formats, files, and manages documents and records.
• Coordinates complex and short-notice travel arrangements in accordance with company processes.
• Provides space management support and onboarding/offboarding coordination.
• Maintains distribution lists, SharePoint sites, and administrative systems for data accuracy.
• Supports general office coordination including supplies and visitor logistics.

Job description

At Johnson & Johnson, we believe health is everything. Our strength in healthcare innovation empowers us to build a world where complex diseases are prevented, treated, and cured, where treatments are smarter and less invasive, and solutions are personal. Through our expertise in Innovative Medicine and MedTech, we are uniquely positioned to innovate across the full spectrum of healthcare solutions today to deliver the breakthroughs of tomorrow, and profoundly impact health for humanity. Learn more at jnj.com

As guided by Our Credo, Johnson & Johnson is responsible to our employees who work with us throughout the world. We provide an inclusive work environment where each person is considered as an individual. At Johnson & Johnson, we respect the diversity and dignity of our employees and recognize their merit.

Job Function:

Business Support

Job Sub Function:

Administration & Secretarial

Job Category:

Business Enablement/Support

All Job Posting Locations:

Spring House, Pennsylvania, United States of America, Titusville, New Jersey, United States of America

Job Description:

We are searching for the best talent for a Sr. Administrative Assistant . This hybrid role will be in Spring House, PA and Titusville, NJ. The candidate will be required to work onsite two (2) days per week in Spring House, PA, and one (1) day per week in Titusville, NJ, with the remaining two (2) days worked remotely.

About Innovative Medicine Our expertise in Innovative Medicine is informed and inspired by patients, whose insights fuel our science-based advancements. Teams work to save lives by developing the medicines of tomorrow. Join us in developing treatments, finding cures, and pioneering the path from lab to life while championing patients every step of the way. Learn more at https://www.jnj.com/innovative-medicine

Statistics & Decision Sciences (SDS) is a function of Quantitative Sciences & Clinical Pharmacology. SDS comprises of Cardiopulmonary, Oncology, Immunology, Neuroscience, Medical Affairs, Post Approval Lifecycle Management, Discovery & Manufacturing Statistics, Statistical Modeling & Methodology & Consulting and Strategic Business & Computing Operations.
The SBCO organization applies deep understanding of drug development, statistics, scientific computing, business operations, and enabling technologies to deliver scalable, compliant, and high‑value solutions for SDS. SBCO comprises three integrated units: Strategy & Business Operations (SBO), Scientific Computing Operations (SCO), and the SDS Centralized Administrative Network (SCAN).

The Sr. Administrative Assistant provides routine administrative support within the SDS Centralized Admin Network (SCAN) service model, contributing to pooled support and executing tasks aligned with defined service levels and processes.

The role delivers accurate, timely, and high-quality administrative support with professionalism, discretion, and effective communication while following established processes and service expectations.

Principal Responsibilities

• Expertise:
  • Manages meeting scheduling, calendars, and related coordination for assigned teams.
  • Coordinates meeting logistics, including agendas, materials, technology setup, and onsite, offsite, virtual, or hybrid event support following SCAN service standards.
  • Supports contract and purchase order processes, including HCC, contracting, and PO coordination in partnership with relevant stakeholders.
  • This role is based at the Spring House site and requires travel to the Titusville site one day per week, as well as travel to Raritan for larger meetings or conferences as needed, approximately 1-2 times per year.
  • Prepares, formats, files, and manages documents and records.
  • Coordinates complex and short-notice travel arrangements in accordance with company processes.
  • Provides space management support, including coordination of workspace requests and related administrative activities.
  • Supports onboarding, offboarding, interview scheduling, and related coordination activities.
  • Maintains distribution lists, SharePoint sites, and administrative systems to ensure data accuracy.
  • Supports general office coordination including supplies and visitor logistics.
• Innovation:
  • Identifies opportunities to improve administrative processes within defined scope.
  • Build knowledge of tools and systems to improve service delivery efficiency.
• Impact:
  • Ensures timely and accurate delivery of administrative support services following SCAN service level expectations.
  • Maintains confidentiality and handles sensitive information appropriately.
  • Supports team productivity through reliable execution of assigned tasks.
• Key Behavior:
  • Demonstrates professionalism, attention to detail, and organizational skills.
  • Communicates clearly and collaborates effectively with stakeholders.
  • Manages priorities with guidance and adapts to changing needs.
  • Applies company policies, procedures, and SCAN standards consistently.
  • Demonstrates Johnson & Johnson Credo values and lead