Administrative Assistant

gcjfcs; Tampa (FL); On-site; USD 33,000 - 42,000; Full time

Benefits offered by this job

PTO 15 days

13 paid holidays

Health insurance

Dental insurance

Vision insurance

403b match 25%

Life/AD&D insurance

Mileage reimbursement

Professional development

Wellness programs

Job summary

Gulf Coast JFCS in Tampa, Florida is seeking an Administrative Assistant to support the assigned department by performing clerical and admin tasks, ensuring smooth operations and excellent service to staff and clients.

The role requires high school or equivalent, proficient Microsoft Word and Excel, strong organizational and communication skills, and the ability to lift up to 25 pounds. This is a full-time, non-exempt position offering competitive benefits and growth opportunities.

Qualifications

• High school diploma or secretarial/business training or 2+ years experience.
• Proficient in Microsoft Word and Excel.
• Excellent organizational skills and attention to detail.
• Strong verbal and written communication and customer service skills.

Responsibilities

• Facilitate efficient operation of the assigned department.
• Manage internal systems and information sharing with stakeholders.
• Provide general office support for staff.
• Coordinate logistics for meetings, programs, and activities.
• Schedule and update services and programs.
• Answer and transfer phone calls; screen when needed.
• Copy, scan, and file documents.
• Maintain office supplies and equipment maintenance.
• Prepare and edit correspondence and presentations.
• Enter data into Excel and other databases.
• Track expenses and petty cash usage.
• Perform other duties as assigned.

Skills

MS Word

MS Excel

Organizational skills

Communication skills

Customer service

Education

High School Diploma

Tools

Microsoft Word

Microsoft Excel

Job description

Are you excited by the prospect of working for an organization that truly values your contributions, provides opportunities for growth and development, AND gives you a chance to make a difference in the lives of children and families?

WHAT YOU WILL DO:

The Administrative Assistant is a non-exempt position? responsible for facilitating the efficient operation of the assigned department or Program by performing a variety of clerical and administrative tasks.

• Manage internal systems and workflows, including the collection and sharing of information to relevant stakeholders
• Provide office support for staff
• Arrange and manage logistics for meetings, programs, and development activities
• Schedule and update services and program activities
• Arrange and manage logistics for meetings, programs, and development activities
• Answer and transfer phone calls, screening when necessary
• Copy, scan, and file documents
• Maintain office supplies and coordinate maintenance of office equipment
• Prepare and edit correspondence, communications, presentations, and other documents
• Enter data in Excel and other databases
• Maintain a system for recording expenses and the use of petty cash
• Perform all other duties as assigned

WHAT WE OFFER:

• $17.75 hourly
• 15 PTO Days per year
• 13 Paid Holidays
• Medical, Dental & Vision insurance
• Healthcare Concierge
• Financial Wellness Program
• Dependent Care Flexible Spending Account
• Immediate eligibility for 403b Savings Plan with 25% match
• Supplementary Accident, Hospital Indemnity, and Specified Disease insurance
• Paid Life/AD&D insurance
• Pet, Legal, and Identity Theft programs
• Continuous training and professional development opportunities
• Mileage Reimbursement
• An opportunity to make the world a better place!

WHAT YOU WILL NEED:

• High School degree and/or secretarial or business school training, or at least two (2) years of appropriate experience.
• Proficient in Microsoft applications, specifically Word and Excel
• Excellent organizational skills and attention to detail
• Excellent verbal and written communication skills
• Excellent interpersonal and customer service skills
• Ability to lift and/or carry office supplies, files, etc., up to 25 pounds when required.
• Prolonged periods sitting at a desk and working on a computer
• Ability to work independently.

WHO WE ARE:

From babies to seniors, Gulf Coast JFCS serves all people in need, regardless of race, religion, culture, or gender identity. Our programs span a broad spectrum of human services, including behavioral and mental health, child welfare and adoption, family support, job and employment transition, housing, food, transportation, and home care assistance for the elderly.

Gulf Coast JFCS strives to offer opportunities to gain field experience and direct client contact hours for both Bachelor’s and Master’s level practicum and internships. For license-eligible candidates, we may provide both individual and group supervision from a Board-Certified qualified supervisor to help fulfill state requirements, at no cost to the employee, depending on staff availability and scheduling capacity.

Gulf Coast JFCS is committed to maintaining a work environment free of harassment, discrimination, and inappropriate behavior. Gulf Coast JFCS will not tolerate discrimination against its employees on the basis of their race, color, sex, age, religion, national origin, disability, marital status, pregnancy, veteran status, citizenship, gender identity, sexual orientation, workers’ compensation status, or any other characteristic protected by federal, state, or local law.

Background Screening Requirements: It is our policy at Gulf Coast JFCS that any candidate being considered for employment must successfully complete the organization’s background screening requirements, including drug screening and applicable motor vehicle checks. Gulf Coast JFCS is a Florida Care Provider of the Department of Children and Families (DCF), Agency for Health Care (AHCA), and the Department of Elder Affairs (DOEA), which requires all candidates to undergo fingerprinting through the Florida Care Provider Background Screening Clearinghouse. To learn more about the Clearinghouse, please visit: HB531 | Florida Agency for Health Care Administration

Gulf Coast JFCS is an Equal Opportunity Employer, Drug-Free Workplace, and E-Verify employer.