Administrative Assistant

Gulf Coast Jewish Family And Community Services, Inc.; Tampa (FL); On-site; USD 49,594,000 - 66,125,000; Full time

Benefits offered by this job

Healthcare Concierge

13 Paid Holidays

15 PTO Days

Job summary

Gulf Coast JFCS in Florida is seeking an Administrative Assistant to support a department with clerical and administrative tasks. The role involves organizing workflows, supporting staff, coordinating meetings, and handling data entry and document preparation.

Candidates should have a high school diploma or secretarial/business training (or 2+ years of related experience), be proficient in Word and Excel, and demonstrate excellent communication and customer service skills.

Qualifications

• High School diploma or equivalent with secretarial/business training or 2+ years related experience.
• Proficient in Word and Excel.
• Excellent organizational skills and attention to detail.
• Strong verbal and written communication skills.
• Excellent interpersonal and customer service skills.
• Ability to lift up to 25 pounds and sit at a desk for long periods.
• Ability to work independently.

Responsibilities

• Manage internal systems and workflows and share information with stakeholders.
• Provide office support for staff.
• Arrange and manage logistics for meetings, programs, and development activities.
• Schedule and update services and program activities.
• Answer and transfer phone calls, screening when necessary.
• Copy, scan, and file documents.

Skills

Microsoft Word

Microsoft Excel

Organizational skills

Verbal communication

Written communication

Interpersonal skills

Customer service

Independent work

Data entry

Education

High School diploma

Secretarial or business training

2+ years related experience

Tools

Microsoft Word

Microsoft Excel

Job description

Career Opportunities with Gulf Coast JFCS

Are you ready for new challenges and new opportunities?

Join our team!

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Are you excited by the prospect of working for an organization that truly values your contributions, provides opportunities for growth and development, AND gives you a chance to make a difference in the lives of children and families?

WHAT YOU WILL DO

The Administrative Assistant is a non-exempt position? responsible for facilitating the efficient operation of the assigned department or Program by performing a variety of clerical and administrative tasks.

• Manage internal systems and workflows, including the collection and sharing of information to relevant stakeholders
• Provide office support for staff
• Arrange and manage logistics for meetings, programs, and development activities
• Schedule and update services and program activities
• Arrange and manage logistics for meetings, programs, and development activities
• Answer and transfer phone calls, screening when necessary
• Copy, scan, and file documents
• Maintain office supplies and coordinate maintenance of office equipment
• Prepare and edit correspondence, communications, presentations, and other documents
• Enter data in Excel and other databases
• Maintain a system for recording expenses and the use of petty cash
• Perform all other duties as assigned

WHAT WE OFFER

• $17.75 hourly
• 15 PTO Days per year
• 13 Paid Holidays
• Healthcare Concierge
• Financial Wellness Program
• Dependent Care Flexible Spending Account
• Immediate eligibility for 403b Savings Plan with 25% match
• Supplementary Accident, Hospital Indemnity, and Specified Disease insurance
• Paid Life/AD&D insurance
• Pet, Legal, and Identity Theft programs
• Continuous training and professional development opportunities
• Mileage Reimbursement
• An opportunity to make the world a better place!

WHAT YOU WILL NEED

• High School degree and/or secretarial or business school training, or at least two (2) years of appropriate experience.
• Proficient in Microsoft applications, specifically Word and Excel
• Excellent organizational skills and attention to detail
• Excellent verbal and written communication skills
• Excellent interpersonal and customer service skills
• Ability to lift and/or carry office supplies, files, etc., up to 25 pounds when required.
• Prolonged periods sitting at a desk and working on a computer
• Ability to work independently.

WHO WE ARE

From babies to seniors, Gulf Coast JFCS serves all people in need, regardless of race, religion, culture, or gender identity. Our programs span a broad spectrum of human services, including behavioral and mental health, child welfare and adoption, family support, job and employment transition, housing, food, transportation, and home care assistance for the elderly.

Gulf Coast JFCS strives to offer opportunities to gain field experience and direct client contact hours for both Bachelor’s and Master’s level practicum and internships. For license-eligible candidates, we may provide both individual and group supervision from a Board-Certified qualified supervisor to help fulfill state requirements, at no cost to the employee, depending on staff availability and scheduling capacity.

Gulf Coast JFCS is committed to maintaining a work environment free of harassment, discrimination, and inappropriate behavior. Gulf Coast JFCS will not tolerate discrimination against its employees on the basis of their race, color, sex, age, religion, national origin, disability, marital status, pregnancy, veteran status, citizenship, gender identity, sexual orientation, workers’ compensation status, or any other characteristic protected by federal, state, or local law.

Background Screening Requirements: It is our policy at Gulf Coast JFCS that any candidate being considered for employment must successfully complete the organization’s background screening requirements, including drug screening and applicable motor vehicle checks. Gulf Coast JFCS is a Florida Care Provider of the Department of Children and Families (DCF), Agency for Health Care (AHCA), and the Department of Elder Affairs (DOEA), which requires all candidates to undergo fingerprinting through the Florida Care Provider Background Screening Clearinghouse. To learn more about the Clearinghouse, please visit: HB531 | Florida Agency for Health Care Administration

Gulf Coast JFCS is an Equal Opportunity Employer, Drug-Free Workplace, and E-Verify employer.