Administrative Assistant

Gulf Coast JFCS; Tampa (FL); On-site; USD 23,000 - 26,000; Full time

Benefits offered by this job

Health insurance

PTO 15 days

Holidays 13

Medical Dental & Vision insurance

Healthcare Concierge

Financial Wellness Program

Dependent Care Flexible Spending

403b Savings Plan 25% match

Supplementary Insurance

Life/AD&D insurance

Pet, Legal, Identity Theft programs

Training & development opportunities

Mileage Reimbursement

Job summary

Gulf Coast JFCS in Tampa, FL is seeking an organized office administrator to join our team. You will support staff, manage workflows, coordinate meetings and programs, and maintain documentation and data entry across multiple databases.

This role requires strong verbal and written communication, attention to detail, and the ability to work independently. We offer supportive colleagues and opportunities for professional development.

Qualifications

• High School diploma or secretarial/business training, or 2+ years related experience.
• Proficient in Word and Excel.
• Excellent organizational skills and attention to detail.
• Excellent verbal and written communication; strong interpersonal skills.
• Ability to lift up to 25 pounds and work at a computer desk independently.

Responsibilities

• Manage internal systems and workflows and share information with relevant stakeholders.
• Provide office support for staff.
• Arrange and manage logistics for meetings, programs, and development activities.
• Schedule and update services and program activities.
• Answer and transfer phone calls, screening when necessary.
• Enter data in Excel and other databases.
• Maintain a system for recording expenses and petty cash.
• Perform all other duties as assigned.

Skills

Word

Excel

Organization

Verbal communication

Written communication

Interpersonal skills

Customer service

Independent work

Physical ability

Education

High School Diploma

Secretarial training

2+ years related experience

Tools

Microsoft Office

Job description

Are you excited by the prospect of working for an organization that truly values your contributions, provides opportunities for growth and development, AND gives you a chance to make a difference in the lives of children and families?

What You Will Do

• Manage internal systems and workflows, including the collection and sharing of information to relevant stakeholders
• Provide office support for staff
• Arrange and manage logistics for meetings, programs, and development activities
• Schedule and update services and program activities
• Arrange and manage logistics for meetings, programs, and development activities
• Answer and transfer phone calls, screening when necessary
• Copy, scan, and file documents
• Maintain office supplies and coordinate maintenance of office equipment
• Prepare and edit correspondence, communications, presentations, and other documents
• Enter data in Excel and other databases
• Maintain a system for recording expenses and the use of petty cash
• Perform all other duties as assigned

What We Offer

• $17.75 hourly
• 15 PTO Days per year
• 13 Paid Holidays
• Medical, Dental & Vision insurance
• Healthcare Concierge
• Financial Wellness Program
• Dependent Care Flexible Spending Account
• Immediate eligibility for 403b Savings Plan with 25% match
• Supplementary Accident, Hospital Indemnity, and Specified Disease insurance
• Paid Life/AD&D insurance
• Pet, Legal, and Identity Theft programs
• Continuous training and professional development opportunities
• Mileage ReimbursementAn opportunity to make the world a better place!

What You Will Need

• High School degree and/or secretarial or business school training, or at least two (2) years of appropriate experience.
• Proficient in Microsoft applications, specifically Word and Excel
• Excellent organizational skills and attention to detail
• Excellent verbal and written communication skills
• Excellent interpersonal and customer service skills
• Ability to lift and/or carry office supplies, files, etc., up to 25 pounds when required.
• Prolonged periods sitting at a desk and working on a computer
• Ability to work independently.

Who We Are

From babies to seniors, Gulf Coast JFCS serves all people in need, regardless of race, religion, culture, or gender identity. Our programs span a broad spectrum of human services, including behavioral and mental health, child welfare and adoption, family support, job and employment transition, housing, food, transportation, and home care assistance for the elderly.

Gulf Coast JFCS strives to offer opportunities to gain field experience and direct client contact hours for both Bachelor's and Master's level practicum and internships. For license-eligible candidates, we may provide both individual and group supervision from a Board-Certified qualified supervisor to help fulfill state requirements, at no cost to the employee, depending on staff availability and scheduling capacity.

Gulf Coast JFCS is committed to maintaining a work environment free of harassment, discrimination, and inappropriate behavior. Gulf Coast JFCS will not tolerate discrimination against its employees on the basis of their race, color, sex, age, religion, national origin, disability, marital status, pregnancy, veteran status, citizenship, gender identity, sexual orientation, workers' compensation status, or any other characteristic protected by federal, state, or local law.

Background Screening Requirements

It is our policy at Gulf Coast JFCS that any candidate being considered for employment must successfully complete the organization’s background screening requirements, including drug screening and applicable motor vehicle checks. Gulf Coast JFCS is a Florida Care Provider of the Department of Children and Families (DCF), Agency for Health Care (AHCA), and the Department of Elder Affairs (DOEA), which requires all candidates to undergo fingerprinting through the Florida Care Provider Background Screening Clearinghouse. To learn more about the Clearinghouse, please visit: HB531 | Florida Agency for Health Care Administration

Gulf Coast JFCS is an Equal Opportunity Employer, Drug-Free Workplace, and E-Verify employer.