Administrative Assistant

Kelly; Superior (WI); On-site; USD 38,000 - 43,000; Full time

Benefits offered by this job

Medical, dental, vision

Retirement savings plan

Paid holidays

Transit spending account

Job summary

Kelly is seeking an Administrative Assistant / Workplace Services Representative to join a top energy company in Superior, WI (transitioning to Duluth, MN). The role offers full-time hours, Monday through Friday, and a pay rate of $18.50 per hour.

You will manage front-desk duties, badge creation, and access control, while supporting Real Estate & Workplace Services teams and sustainability initiatives.

Qualifications

• 1–3 years of experience in an office administrative, front-desk, or customer service role.
• Proficient in Microsoft Office Suite (Word, Excel); Workday or ServiceNow is a big advantage.
• Excellent interpersonal and communication skills with a customer-first mindset.

Responsibilities

• Welcoming and screening visitors, answering calls, and upholding workplace safety and confidentiality.
• Managing badging, access control, photo IDs, and parking administration in Workday.
• Processing office nameplate requests and maintaining workspace location data in Workday.

Skills

Interpersonal communication

Customer service

Attention to detail

Confidentiality

Adaptability

Tools

Microsoft Word

Microsoft Excel

Workday

ServiceNow

Job description

For those who want to keep growing, learning, and evolving. We at Kelly® hear you, and we’re here for you! We’re seeking an Administrative Assistant / Workplace Services Representative to work at a top energy company in Superior, WI (transitioning to Duluth, MN). Sound good? Take a closer look below. You owe it to yourself to consider this great new opportunity.
Pay Rate: $18.50 per hour

Why you should apply to be an Administrative Assistant / Workplace Services Representative:

• Competitive Pay & Steady Schedule: $18.50/hour with consistent, full-time hours, Monday through Friday, 7:45 AM – 4:15 PM.
• Top-Tier Industry Leader: Gain invaluable experience working with one of North America's premier energy infrastructure enterprises.
• Dynamic Role Evolution: Transition from front-desk reception into comprehensive administrative and operational support across Global Mobility, Real Estate, and Workplace Services teams.
• Skill Growth & Variety: Cross-train with Navigators and Workplace Services Coordinators, and get involved in sustainability, EHS, and facility-related projects.
• Supportive Team Environment: Work alongside a collaborative team where your initiative, professionalism, and resourcefulness are truly valued.

What’s a typical day as an Administrative Assistant / Workplace Services Representative? You’ll be:

• Welcoming and screening visitors, answering telephone inquiries, and acting as a professional gatekeeper to uphold workplace safety and confidentiality.
• Managing badging and access control: creating photo IDs, updating Workday employee profiles, programming key cards, and handling parking administration.
• Processing office nameplate requests and maintaining accurate workspace location data in Workday.
• Resolving ServiceNow tickets and actioning incoming invoices for Workplace Services.
• Monitoring and responding to communications and tasks via SharePoint, ServiceNow, Elink, and email.
• Acting as a vendor liaison for weekly moves, large-scale office relocations, additions, and layout changes.
• Providing operational support to Real Estate & Workplace Services teams, including conference room scheduling, catering coordination, and office supply ordering.
• Cross-training across departmental desks and providing seamless coverage for team members as needed.
• Supporting special workplace initiatives, including Environment, Health & Safety (EHS) and sustainability programs.
• Assisting with ad-hoc projects such as Iron Mountain record retention, business card approvals, work order routing, and template communications.

This Job Might Be An Outstanding Fit If You

• Have 1–3 years of experience in an office administrative, front-desk, or customer service role.
• Are proficient in Microsoft Office Suite (Word, Excel); experience with Workday or ServiceNow is a big advantage.
• Possess exceptional interpersonal and communication skills (verbal and written) with an enthusiastic, customer-first mindset.
• Are adaptable, flexible, and comfortable prioritizing multiple responsibilities in an evolving corporate environment.
• Exercise keen attention to detail, sound problem-solving abilities, and strict confidentiality.
• Are able to reliably commute to Superior, WI 54880, and seamlessly transition to the Duluth, MN 55802 office location upon relocation.

As part of our promise to talent, Kelly supports those who work with us through a variety of benefits, perks, and work-related resources. Please note: The following benefits reflect Kelly's general offerings. Eligibility may vary by assignment, location, and job type. Kelly offers eligible employees voluntary benefit plans including medical, dental, vision, telemedicine, term life, whole life, accident insurance, critical illness, a legal plan, and short-term disability. As a Kelly employee, you will have access to a retirement savings plan, service bonus and holiday pay plans (earn up to eight paid holidays per benefit year), and a transit spending account. In addition, employees are entitled to earn paid sick leave under the applicable state or local plan.

Get a complete career fit with Kelly®.

You’re looking to keep your career moving onward and upward, and we’re here to help you do just that. Our staffing experts connect you with top companies for opportunities where you can learn, grow, and thrive. Jobs that fit your skills and experience, and most importantly, fit right on your path of where you want to go in your career.

About Kelly

Work changes everything. And at Kelly, we’re obsessed with where it can take you. To us, it’s about more than simply accepting your next job opportunity. It’s the fuel that powers every next step of your life. It’s the ripple effect that changes and improves everything for your family, your community, and the world. Which is why, here at Kelly, we are dedicated to providing you with limitless opportunities to enrich your life-just ask the 300,000 people we employ each year.

Kelly is committed to providing equal employment opportunities to all qualified employees and applicants regardless of race, color, sex, sexual orientation, gender identity, religion, national origin, disability, veteran status, age, marital status, pregnancy, genetic information, or any other legally protected status, and we take affirmative action to recruit, employ, and advance qualified individuals with disabilities and protected veterans in the workforce. Requests for accommodation related to our application process can be directed to the Kelly Human Resource Knowledge Center. Kelly complies with the requirements of California’s state and local Fair Chance laws. A conviction does not automatically bar individuals from employment. Kelly participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S.

Kelly may use AI-powered tools during the recruitment and hiring process. For full details, including how Kelly uses AI, your rights, and how to request a reasonable accommodation, visit the Recruitment Artificial Intelligence Notice.