Administrative Assistant

sci; Sun City (AZ); On-site; USD 42,000 - 55,000; Full time

Job summary

SCI is seeking an administrative support professional to assist a funeral home, cemetery, or crematory. The role provides general clerical support, handles invoicing, reports, and assists with special projects, while maintaining confidentiality and a compassionate approach.

Responsibilities include scheduling, travel, events, HR onboarding, and SOX/compliance tasks. The candidate should have a high school diploma, 3 years of experience, and excellent communication skills.

Qualifications

• Education: High school diploma or equivalent.
• 3 years of experience in a customer-focused, fast-paced environment.
• Typing speed of 40–60 wpm with strong computer skills.
• Working knowledge of office equipment (calculators, copiers, printers, fax, telephone).
• Ability to handle confidential information with discretion.
• Excellent written and verbal communication skills.

Responsibilities

• Schedules meetings and makes travel arrangements.
• Plans events and prepares expense reports.
• Replies to inquiries in writing or verbally.
• Enters contract details into information systems and maintains documents.
• Processes accounts payable and other accounting support transactions.
• Receives calls and directs them to the appropriate team members.
• Maintains office supplies and equipment.
• Administers HR processes including new hire paperwork and background checks.
• Ensures compliance with policies, including SOX and audits.
• Trains others on policies and company initiatives.

Skills

Typing 40-60 wpm

Advanced computer skills

Strong communication skills

Education

High school diploma or equivalent

Job description

Our associates celebrate lives. We celebrate our associates.

Provides administrative support to a funeral home, cemetery, crematory or a combination of these facilities. Assists with special projects, research, and resolving problems. Schedules meetings, drafts memos, transcribes notes, creates presentations, generates reports, and prepares and monitors invoices and expenses.

JOB RESPONSIBILITIES

• Schedules meetings
• Makes travel arrangements
• Plans events
• Completes management expense reports
• Responds to inquiries in writing and or verbally
• Pulls monthly reports
• Enters contract details into information system and maintains other related documents
• Orders and checks memorial to ensure accuracy
• Processes annual funeral home and cemetery license renewals
• Codes and scans invoices
• Processes accounts payable and other accounting support transactions
• Receives incoming telephone calls and assist callers with any questions or comments, direct calls to appropriate team members
• Schedules call-in appointments for Sales
• Files and maintains customer information
• Maintains office and facility supplies as well as fax machines, copiers and network printers
• Prepares daily schedules
• Administers HR processes including new hire paperwork, background checks and bonus processing
• Maintains processes to ensure compliance with policies and procedures including SOX administration and audit
• Trains others on policies, procedures and new company initiatives
• Maintains a friendly attitude offering assistance and guidance to all persons entering the location

MINIMUM REQUIREMENTS

• Education: High school diploma or equivalent
• Experience: 3 years of experience working in a customer-focused and fast-paced professional environment
• Knowledge, Skills and Abilities: Must have advanced computer, internet and word processing (typing minimum of 40 - 60 wpm) skills
• Working knowledge of office equipment including calculators, copiers, printers, fax machines, telephone console
• Ability to handle confidential and sensitive information with discretion
• Effective communication skills, both orally and in writing
• High level of compassion and integrity
• Ability to follow instructions and work with minimal supervision

Postal Code: 85351

Category (Portal Searching): Administration and Clerical

Job Location: US-AZ - Sun City