Administrative Assistant

sci; Scottsdale (AZ); On-site; USD 42,000 - 56,000; Full time

Job summary

SCI is seeking an administrative professional to provide support to a market office, funeral home, cemetery, crematory, or a combination of facilities. The role involves scheduling meetings, preparing reports, handling invoices, and assisting with special projects and research.

The candidate should have a high school diploma, 3 years of customer-focused experience, and strong computer and communication skills. Responsibilities include HR tasks, compliance, and daily office operations.

Qualifications

• High school diploma or equivalent is required.
• Typing 40–60 words per minute and strong word processing skills.
• Experience handling confidential information with discretion.
• Strong written and verbal communication abilities.
• Demonstrated compassion and integrity in a service environment.
• Ability to follow instructions and work with minimal supervision.

Responsibilities

• Schedules meetings and makes travel arrangements.
• Plans events and processes accounting support transactions.
• Responds to inquiries in writing or verbally and drafts memos.
• Enters contract details and maintains related documents.
• Processes invoices, licenses, renewals, and expense reports.
• Maintains office equipment and supplies; trains staff on policies.
• Administers HR processes including new hire paperwork and background checks.
• Ensures SOX compliance and supports audits.

Skills

Advanced computer skills

Typing 40-60 wpm

Office equipment knowledge

Confidential information handling

Effective written and verbal comun.

Compassion and integrity

Ability to follow instructions

Education

High school diploma or equivalent

Job description

Our associates celebrate lives. We celebrate our associates.

Provides administrative support to a market office, funeral home, cemetery, crematory or a combination of these facilities. Assists with special projects, research, and resolving problems. Schedules meetings, drafts memos, transcribes notes, and creates presentations, generates reports, an prepares and monitors invoices and expenses.

JOB RESPONSIBILITIES

• Schedules meetings
• Makes travel arrangements
• Plans events
• Completes management expense reports
• Responds to inquiries in writing and or verbally
• Pulls monthly reports
• Enters contract details into information system and maintains other related documents
• Orders and checks memorial to ensure accuracy
• Processes annual funeral home and cemetery license renewals
• Codes and scans invoices
• Processes accounts payable and other accounting support transactions
• Receives incoming telephone calls and assist callers with any questions or comments, direct calls to appropriate team members
• Schedules call-in appointments for Sales
• Files and maintains customer information
• Maintains office and facility supplies as well as fax machines, copiers and network printers
• Prepares daily schedules
• Administers HR processes including new hire paperwork, background checks and bonus processing
• Maintains processes to ensure compliance with policies and procedures including SOX administration and audit
• Trains others on policies, procedures and new company initiatives
• Maintains a friendly attitude offering assistance and guidance to all persons entering the location

MINIMUM REQUIREMENTS

Education

• High school diploma or equivalent

Experience

• 3 years of experience working in a customer-focused and fast-paced professional environment

Knowledge, Skills and Abilities

• Must have advanced computer, internet and word processing (typing minimum of 40 - 60 wpm) skills
• Working knowledge of office equipment including calculators, copiers, printers, fax machines, telephone console
• Ability to handle confidential and sensitive information with discretion
• Effective communication skills, both orally and in writing
• High level of compassion and integrity
• Ability to follow instructions and work with minimal supervision

Postal Code: 85257

Category (Portal Searching): Administration and Clerical

Job Location: US-AZ - Scottsdale