Administrative Assistant

VAVRINA INDUSTRIES LLC; Strasburg (CO); On-site; USD 42,000 - 52,000; Full time

Benefits offered by this job

401(k) matching

Competitive salary

Dental insurance

Health insurance

Paid time off

Job summary

VAVRINA INDUSTRIES LLC is seeking an Administrative Assistant to support daily operations, manage the owner’s calendar, handle inquiries, prepare quotes, and ensure smooth communication between clients and the owner.

The successful candidate will be detail-oriented, organized, and customer-focused, with excellent communication skills, proficiency in MS Office, and the ability to juggle multiple tasks while maintaining professionalism.

Qualifications

• Experience in administrative, customer service, sales support, or executive assistant roles preferred.
• Strong communication and customer service skills.
• Ability to confidently handle phone inquiries and represent the company professionally.
• Excellent organizational and multitasking abilities.
• Proficiency with Microsoft Office (Outlook, Word, Excel, Teams).
• Strong attention to detail and ability to work independently.

Responsibilities

• Manage the owner's calendar, appointments, and scheduling.
• Answer and manage incoming sales calls and customer inquiries.
• Gather customer requirements and coordinate information for estimates and proposals.
• Prepare and send quotes based on established pricing and project details.
• Follow up with customers regarding quotes, projects, and ongoing communications.
• Handle emails, phone calls, and correspondence.
• Coordinate communication between customers, vendors, and internal team members.
• Maintain accurate customer, sales, and project records.
• Assist with project tracking and administrative support.
• Support special projects and other duties assigned.

Skills

Communication

Customer Service

Organization

Multitasking

Microsoft Office

Tools

Microsoft Office

Job description

Benefits:

• 401(k) matching
• Competitive salary
• Dental insurance
• Health insurance
• Paid time off

Position Summary

We are seeking a professional, organized, and customer-focused Administrative Assistant to support daily business operations. This role serves as a key point of contact for customers, helping to manage incoming sales inquiries, coordinate project information, prepare quotes, and ensure seamless communication between clients and the owner.

The ideal candidate is detail-oriented, personable, and capable of juggling multiple tasks while maintaining a high level of accuracy and professionalism.

Key Responsibilities

• Manage the owner's calendar, appointments, and scheduling.
• Answer and manage incoming sales calls and customer inquiries.
• Gather customer requirements and coordinate information for estimates and proposals.
• Prepare and send quotes based on established pricing and project details.
• Follow up with customers regarding quotes, projects, and ongoing communications.
• Handle emails, phone calls, and correspondence.
• Coordinate communication between customers, vendors, and internal team members.
• Maintain accurate customer, sales, and project records.
• Assist with project tracking and administrative support.
• Support special projects and other duties assigned.

Qualifications

• Previous administrative, customer service, sales support, or executive assistant experience preferred.
• Strong communication and customer service skills.
• Ability to confidently handle phone inquiries and represent the company professionally.
• Excellent organizational and multitasking abilities.
• Proficiency with Microsoft Office (Outlook, Word, Excel, Teams).
• Strong attention to detail and ability to work independently.
• Ability to maintain confidentiality and professionalism.
• Experience preparing estimates, proposals, or quotes is a plus.

What We Offer

• Competitive pay based on experience.
• Opportunity to work directly with company leadership.
• Supportive team environment.
• Paid time off, health, vision, dental and 401k based on eligibility.

We are looking for someone who enjoys helping customers, staying organized, and being an essential part of a growing business.