Administrative Assistant

Edenbrook Appleton; Stow (OH); On-site; USD 25,000 - 33,000; Full time

Job summary

Vista Senior Living Management, a division focused on senior living communities, is seeking a Full-Time Administrative Assistant to support the administrator and teams in a fast-paced environment. Position details include regular scheduling tasks, confidential document handling, and cross-department collaboration to ensure smooth facility operations.

The role requires strong organizational and customer service skills, with duties spanning correspondence, policy coordination, and front-dline

Qualifications

• Previous administrative and scheduling experience preferred.
• Strong administrative and customer service skills.
• Ability to thrive in a fast-paced environment and manage multiple tasks effectively.
• Typing, filing, correspondence composition and computer skills required.
• Must possess strong organizational skills.
• Must possess the ability to interpret and apply departmental procedures.
• Must have a sense of accountability and responsibility.

Responsibilities

• Composes confidential correspondence, complies reports, and types general administrative and technical materials for the administrator.
• Coordinates the maintenance distribution, and implementation of written policies and procedures that reflect the goals and objective of the facility and the corporation. ( includes personnel policies, resident care policies, procedure manuals, position descriptions, etc.).
• Develops and maintains a good working rapport with the inter-department staff, and other departments within the facility to assure that administrative services and activities can be properly maintained to meet the needs of the facility.
• Disperses mail to staff and residents.
• Maintains confidentiality for all residents, administrative, and corporate information.
• Assist business office and staff with accounts payable and resident trust.
• Interacts with customers, families, visitors, facility and corporate staff.
• First point of contact for incoming calls; transfers to appropriate staff members/residents.
• Assists with transportation follow up and scheduling.
• Assists different department heads within the facility for other assigned tasks.

Skills

Administrative experience

Scheduling

Customer service

Typing

Communication

Organizational skills

Tools

Typing

Job description

Vista Senior Living Management is the dedicated senior living division of our organization, focused exclusively on the operation and growth of senior living communities. With more than 30 communities across multiple states, we specialize in Assisted Living, Memory Care, and Independent Living. Our mission is to provide outstanding care rooted in compassion, humility, accountability, and a genuine commitment to the well‑being of our residents. We strive to create communities where residents receive personalized support, families have confidence in their care, and team members are empowered to succeed.

Eden Vista Stow is a proud member of the Vista Senior Living Management network where compassionate care meets exceptional living. With more than 30 communities across multiple states, Vista Senior Living specializes in Assisted Living, Memory Care, and Independent Living. Our dedicated team ensures a nurturing environment where seniors thrive and find joy in every moment.

Position: Full-Time Administrative Assistant

Schedule: Monday-Friday, 8:00 AM-4:30 PM, with every other holiday.

If you think you'd make a great fit, we'd love to hear from you!

Job Responsibilities:

• Composes confidential correspondence, complies reports, and types general administrative and technical materials for the administrator.
• Coordinates the maintenance distribution, and implementation of written policies and procedures that reflect the goals and objective of the facility and the corporation. ( includes personnel policies, resident care policies, procedure manuals, position descriptions, etc.).
• Develops and maintains a good working rapport with the inter-department staff, and other departments within the facility to assure that administrative services and activities can be properly maintained to meet the needs of the facility.
• Disperses mail to staff and residents.
• Maintains confidentiality for all residents, administrative, and corporate information.
• Assist business office and staff with accounts payable and resident trust.
• Interacts with customers, families, visitors, facility and corporate staff.
• First point of contact for incoming calls; transfers to appropriate staff members/residents.
• Assists with transportation follow up and scheduling.
• Assists different department heads within the facility for other assigned tasks.

QUALIFICATIONS:

• Previous administrative and scheduling experience preferred.
• Strong administrative and customer service skills.
• Ability to thrive in a fast-paced environment and manage multiple tasks effectively.
• Typing, filing, correspondence composition and computer skills required.
• Must possess strong organizational skills.
• Must possess the ability to interpret and apply departmental procedures.
• Must have a sense of accountability and responsibility.