Accounting Admin

AppleOne Employment Services; Costa Mesa (CA); On-site; USD 52,000 - 60,000; Full time

Job summary

AppleOne Employment Services in Costa Mesa, CA is seeking a dependable Accounting Admin for a temp-to-hire role supporting a busy construction accounting team. You will handle administrative tasks, data entry, document management, and AP/AR duties to keep workflows on track.

The position emphasizes accuracy, follow-through, and confidentiality in a fast-paced environment, with potential for permanent placement after the initial assignment.

Qualifications

• 6 months of accounting or related administrative experience required.
• Exposure to Accounts Payable and/or Accounts Receivable preferred.
• Intermediate Microsoft Excel skills required.

Responsibilities

• Provide administrative and clerical support to the construction accounting team.
• Perform accurate data entry and maintain accounting records, files, and documentation.
• Assist with Accounts Payable and Accounts Receivable tasks, including organizing and reviewing related documents.
• Follow up with vendors, subcontractors, and other parties to obtain required documents, releases, and missing information.
• Track outstanding items, review documents for completeness, and help the team catch up on backlogged work.

Skills

Data entry

Accounts Payable

Accounts Receivable

Document management

Attention to detail

Time management

Communication

Confidential information handling

Tools

Procore

Miter

Job description

Job Summary

We are seeking a dependable and detail-oriented Accounting Admin for a temp-to-hire opportunity in Costa Mesa, CA. This role supports a busy construction accounting team with administrative, data entry, document management, and AP/AR-related tasks during an initial assignment. This is a great opportunity for an organized accounting administrative professional who enjoys keeping records accurate, following up on outstanding documents, and helping a team stay on track. The environment is fast-paced, collaborative, and well-suited for someone who takes pride in accuracy, follow-through, and supporting a high-performing accounting function.

Key Responsibilities

• Provide administrative and clerical support to the construction accounting team.
• Perform accurate data entry and maintain accounting records, files, and documentation.
• Assist with Accounts Payable and Accounts Receivable tasks, including organizing and reviewing related documents.
• Follow up with vendors, subcontractors, and other parties to obtain required documents, releases, and missing information.
• Track outstanding items, review documents for completeness, and help the team catch up on backlogged work.
• Maintain organized electronic and physical files while handling confidential financial information appropriately.

Compensation and Benefits

• Salary range: $52,000 to $60,000 per year.
• Job type: Temp-to-hire.
• Location: Costa Mesa, CA.

Required Qualifications and Skills

• Support a construction accounting team with administrative, accounting, and clerical tasks.
• Assist with AP/AR documentation, data entry, records maintenance, and file organization.
• Track outstanding documents and consistently follow up with vendors, subcontractors, and internal contacts.
• Help organize and process accounting documentation to reduce backlog and improve workflow.
• Minimum 6 months of accounting or related administrative experience required.
• Exposure to Accounts Payable and/or Accounts Receivable preferred.
• Intermediate Microsoft Excel skills required.
• Strong data entry, organizational, and document management skills.
• High attention to detail with a strong focus on accuracy and completeness.
• Ability to manage multiple tasks, meet deadlines, and stay on top of outstanding items.
• Comfortable working with confidential financial information.
• Strong communication, follow-through, and problem-solving skills.
• Dependable, self-directed, and comfortable working in a busy accounting environment.

Preferred Qualifications

• Construction accounting experience is a plus.
• Experience with Procore is a plus.
• Experience with Miter is a plus.
• 3 to 5 years of accounting administrative experience is helpful.

Equal Opportunity Employer / Disabled / Protected Veterans

The Know Your Rights poster is available here: https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12.pdf

The pay transparency policy is available here: https://www.dol.gov/sites/dolgov/files/ofccp/pdf/pay-transp_%20English_formattedESQA508c.pdf

For temporary assignments lasting 13 weeks or longer, AppleOne is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required.

We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please contact your staffing representative who will reach out to our HR team.

AppleOne participates in the E-Verify program in certain locations as required by law. Learn more about the E-Verify program. https://e-verify.uscis.gov/web/media/resourcesContents/E-Verify_Participation_Poster_ES.pdf

We also consider for employment qualified applicants regardless of criminal histories, consistent with legal requirements, including, if applicable, the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment-qualified applicants with arrest and conviction records, including, if applicable, the San Francisco Fair Chance Ordinance. For Los Angeles, CA applicants: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.