Administrative Assistant

Bespoke Technologies; Stafford (VA); Presencial; USD 60.000 - 80.000; Jornada completa

Descripción de la vacante

Bespoke Technologies seeks an administrative support specialist to sustain daily operations for the SPO in Stafford, VA. This role requires an active TS/SCI clearance and involves handling sensitive information on-site.

You will manage calendars, draft official correspondence, prepare time and attendance reports, and create documents using Microsoft Office and PowerPoint. Coordination with internal and external stakeholders is essential for task tracking and reporting.

Formación

• Bachelor's Degree required.
• TS/SCI Clearance required.
• 1-3 years of related experience.

Responsabilidades

• Provides assistance, phone and desk coverage, daily calendar and read ahead binder, travel support for SPO.
• Provides general administrative support to the SPO with calendar coordination and preparation of official correspondence.
• Assists in preparing time and attendance reports and responds to routine information requests.
• Interacts with internal DCSA directorates and outside agencies; proficient with Microsoft Office Suite, PowerPoint; creates reports, spreadsheets, plans of action and milestones, and presentations.

Conocimientos

Calendar management

Administrative support

Microsoft Office Suite

PowerPoint

Educación

Bachelor's Degree

Herramientas

CATMS

Descripción del empleo

*This position requires TS/SCI Clearance. Please do not apply if you do not have an active TS/SCI.*

Responsibilities

• Provides assistance, phone and desk coverage, daily calendar and read ahead binder, travel support for SPO. Coordination of calendars and schedules, preparation, formation, and/or finalization of official correspondence that includes: letters, memoranda, interoffice communications, and staff summary sheets, sensitive or classified reports, as required.
• Provides general administrative support to the SPO which requires coordination of calendars and schedules, preparation, formation, and/or finalization of official correspondence that includes: letters, memoranda, interoffice communications, and staff summary sheets, sensitive or classified reports, as required.
• Assists in the preparation of time and attendance reports for the office by means of an automated system. Resolves problems with this automated system, as well as responds to routine and non-technical requests for information such as reports, suspense dates for matters requiring compliance, forms required to accomplish or request actions in the assigned Division/Directorate, status of actions, and similar information normally available from the files.
• Interacts with other internal DCSA directorates and sometimes outside agencies on a normal basis, as required. Trained and proficient with Microsoft Office Suite, Power Point and able to create a wide variety of documents such as reports, spreadsheets, plan of action and milestones, presentations and information located in SPO's internal database that may contain controlled unclassified information and/or classified information.
• Responsible for maintaining and populating various databases and spreadsheets with data and information in support of SPO. Required to utilize spreadsheets to track suspense actions and manage workload, facility assignments, and other activities as needed; maintain SPO requests, as required.
• Responsible for assisting in the monitoring of SPO task management systems spreadsheets and Correspondence and Task Management System (CATMS), or other means to track internal and external suspense actions and providing assistance to the assigned Action Officers in determining active, near overdue or overdue actions for each SPO division; responsible for advising and sending reminders to management on lead time or addressing upcoming issues. Required to provide advice on effective management of workload and assignments.

Qualifications

• Bachelor's Degree in area related to the position
• TS/SCI Clearance
• 1-3 years of experience in a directly related position