Administrative Assistant

Corporate Resources of Illinois; St. Charles (IL); On-site; USD 40,000 - 46,000; Full time

Job summary

Corporate Resources of Illinois is partnering with a Saint Charles design client to hire an Administrative Assistant. The role supports project teams by maintaining files, preparing client documents, and coordinating meetings in a fast-paced environment.

Ideal candidates are organized, proactive, with 1–2 years of administrative experience, comfortable with Google Suite, and able to manage multiple tasks with attention to detail.

Qualifications

• 1–2 years of administrative experience preferred.
• High-energy, organized, with strong attention to detail while managing multiple priorities.
• Proactive problem solver who takes ownership and learns from mistakes.
• Experience with Google Suite and the ability to quickly learn new systems.

Responsibilities

• Maintain project files, contracts, design documents, and client records, keeping information accurate and easily accessible.
• Assist with preparing presentations, proposals, invoices, and other documents for client meetings and design projects.
• Track project timelines, deadlines, and outstanding tasks to help keep projects moving forward smoothly.
• Manage meetings, client appointments, and project schedules, ensuring designers and team members stay organized and prepared.
• Coordinate orders for furniture, lighting, flooring, fabrics, and other design materials, communicating with vendors on availability and delivery schedules.
• Support daily office operations, including supply ordering, document management, and maintaining an organized, professional workspace.
• Assist with scheduling deliveries, installations, and site visits to ensure project logistics are handled efficiently.

Skills

Organized

Detail-oriented

Proactive problem solver

Multi-tasking

Tools

Google Suite

Job description

From the first concept to the final detail, we create spaces that are thoughtfully designed, functional, and completely reflective of our clients’ vision. Our team brings together everything from flooring and lighting to furniture and art, transforming entire spaces with purpose and intention. Recognized as the #1 interior design company in the Chicagoland area, we have built a reputation for exceptional design and an uncompromising attention to detail.

At the core of who we are our trusted clients and the relationships we build with them. Our goal is simple: to bring their vision to life and create spaces they can truly see themselves in. Every project is personal, and we take pride in creating dream spaces that have purpose, personality, and lasting impact.

We are seeking an Administrative Assistant for a highly visible role within the organization. This position is ideal for someone who is organized, proactive, detail-oriented, and takes initiative.

Day to Day:

• Maintain project files, contracts, design documents, and client records, keeping information accurate and easily accessible.
• Assist with preparing presentations, proposals, invoices, and other documents for client meetings and design projects.
• Track project timelines, deadlines, and outstanding tasks to help keep projects moving forward smoothly.
• Manage meetings, client appointments, and project schedules, ensuring designers and team members stay organized and prepared.
• Coordinate orders for furniture, lighting, flooring, fabrics, and other design materials, communicating with vendors on availability and delivery schedules.
• Support daily office operations, including supply ordering, document management, and maintaining an organized, professional workspace.
• Assist with scheduling deliveries, installations, and site visits to ensure project logistics are handled efficiently.

Qualifications:

• 1–2 years of administrative experience preferred.
• High-energy, organized, with strong attention to detail while managing multiple priorities.
• Proactive problem solver who takes ownership and learns from mistakes.
• Experience with Google Suite and the ability to quickly learn new systems.

Corporate Resources, on behalf of our client located in Saint Charles, IL, is hiring an Administrative Assistant.