Administrative Assistant

Motion Recruitment; Springfield (MA); On-site; USD 26,000 - 34,000; Full time

Job summary

Motion Recruitment is seeking a Contract Administrative Coordinator in Springfield, MA for a 3–6 month assignment. This full-time, onsite role supports day-to-day administrative operations, maintains records, coordinates information, and ensures office processes run efficiently.

Ideal candidates are dependable, detail-oriented, and comfortable in a structured public-sector environment. You will gain hands-on experience, with a consistent schedule and potential for extension based on performance

Qualifications

• 1+ year of administrative, clerical, or office support experience.
• Strong attention to detail and organizational abilities.
• Proficient with Word, Excel, Outlook.
• Accurate data entry and information management.
• Strong written and verbal communication.
• Onsite work in Springfield, MA daily.
• Ability to prioritize multiple assignments and meet deadlines.

Responsibilities

• Admin support and clerical tasks.
• Data entry and documentation.
• Team collaboration.
• Maintain accurate records.
• Coordinate scheduling and correspondence.

Skills

Attention to detail

Organizational skills

Communication skills

Time management

Customer service

Education

Associate's degree or equivalent

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

Job description

We're seeking a Contract Administrative Coordinator for a 3–6 month assignment in Springfield, MA, with the potential for an extension or renewal based on organizational needs. This is a full-time, onsite position working 40 hours per week, Monday through Friday, with compensation of $20–$25 per hour. You'll support the day-to-day administrative operations of a state agency, helping maintain accurate records, coordinate information, and ensure office processes run efficiently.

This is a strong opportunity for someone who is dependable, detail-oriented, and comfortable working in a structured environment. You'll have the chance to gain valuable experience within the public sector while taking ownership of a variety of administrative responsibilities. The position offers a consistent schedule, hands‑on experience, and the possibility of continuing beyond the initial assignment for someone who performs well.

Required Skills & Experience

• 1+ year of experience in an administrative, clerical, office support, or customer service environment
• Strong attention to detail and organizational abilities
• Comfortable working with Microsoft Word, Excel, Outlook, and other standard office applications
• Ability to accurately enter, organize, and maintain information
• Strong written and verbal communication skills
• Ability to prioritize multiple assignments and meet deadlinesProfessional, reliable, and service-oriented approach
• Ability to work onsite in Springfield, MA every day

Desired Skills & Experience

• Previous experience in a government, public‑sector, nonprofit, or regulated environment
• Experience maintaining electronic and physical records
• Familiarity with databases, spreadsheets, or document management systems
• Experience coordinating meetings, appointments, or schedules
• Experience preparing correspondence, reports, forms, or other business documentation
• Associate's degree or equivalent professional experience
• Previous temporary or contract assignment experience

What You Will Be Doing

Tech Breakdown

• 35% Microsoft Office & Administrative Software
• 30% Records, Forms & Data Entry
• 20% Correspondence & Scheduling
• 15% General Office Administration

Daily Responsibilities

• 70% Administrative & Clerical Support
• 15% Data Entry & Documentation
• 15% Team Collaboration

The Offer

• $20–$25 per hour
• 40 hours per week
• Monday–Friday schedule
• 3–6 month initial contract
• Potential contract extension or renewal
• 100% onsite in Springfield, MA

You Will Receive The Following Benefits

• Benefits available based on contract eligibility
• Consistent full‑time hours
• Professional experience within a state agency
• Opportunity for continued employment based on performance and agency needs

Applicants must be currently authorized to work in the US on a full-time basis now and in the future.