Administrative Assistant

Fashion Institute of Design & Merchandising; Spokane (WA); On-site; USD 38,000 - 50,000; Full time

Job summary

The Fashion Institute of Design & Merchandising is seeking a dedicated Administrative Assistant in Spokane, WA. The ideal candidate will support multiple managers, handle office communications, and maintain supplies, contributing to an efficient office atmosphere.

Responsibilities include managing schedules, reception duties, and assisting with project support. The role requires flexibility, excellent communication skills, and the ability to manage confidential information. This is a full-time position with commitment to fostering a positive work culture.

Qualifications

• 5+ years of experience in an admin assistant/receptionist role.
• Excellent verbal and written communication skills.
• Ability to handle multiple tasks in a fast-paced environment.
• Self-motivated, well-organized, and detail-oriented.

Responsibilities

• Provide administrative support for staff in the designated work location.
• Support multiple manager schedules and emails.
• Manage incoming/outgoing mail and packages.
• Open and close office building daily.
• Schedule conference calls and assist with meeting setups.

Skills

Excellent communication skills

Proficiency with Microsoft Office

Ability to handle confidential information

Organizational skills

Education

High School diploma or equivalent

Job description

Administrative Assistant

In the role of Administrative Assistant, we look for a self‑motivated, professional individual who can thrive in a team atmosphere and manage multiple tasks in a fast‑paced environment. The position requires excellent communication skills, proficiency with Microsoft Office and basic administration tools, and the ability to support managers and the office.

Responsibilities

• Provide administrative support for staff in the designated work location.
• Support multiple manager schedules and emails.
• Reception duties: answer and direct telephone calls, deliver messages, greet employees/clients and visitors.
• Manage incoming/outgoing mail and packages.
• Open and close office building daily (office hours 8am–5pm, Monday–Friday).
• Schedule conference calls and assist with meeting set‑up, including conference room bookings and catering.
• Maintain inventory of office and kitchen supplies.
• Coordinate new‑hire desk set‑up with IT.
• Provide project support with supervisor approval.
• Support vehicle fleet management:
  • Maintenance, repairs, oil changes, detailing.
  • Licensing.
• Develop and maintain a good working relationship with building property management.
• Maintain vended services agreements.
• Frequently communicate with direct supervisor and office lead on processes and procedures.
• Maintain the office in a neat and orderly fashion.
• Must be able to lift 20 pounds.
• Other duties as needed.

Preferred Qualifications

• 5+ years’ experience in an admin assistant/receptionist capacity supporting an energetic office.
• Experience in architectural, engineering, consulting, or construction services is helpful.

Required Qualifications

• High School diploma or equivalent.
• Excellent verbal and written communication including grammar, punctuation, proofreading, spelling and telephone skills.
• Flexibility and ability to prioritize and handle multiple tasks and various managers in a fast‑paced environment.
• Self‑motivated, well‑organized, and detail‑oriented.
• Ability to handle confidential information.
• Proficiency with MS Office including Word and Outlook.
• An attitude and commitment to being an active participant of our employee‑owned culture is a must.

Location

United States-Washington-Spokane

Industry

Administrative

Schedule

Full‑time

Employee Status

Regular

Business Class

Marketing and Admin

Equal Employment Opportunity Statement

At HDR, we are committed to the principles of employment equity. We are an affirmative action and equal opportunity employee. We consider all qualified applicants, regardless of criminal histories, arrest and conviction records.