Administrative Assistant

University of South Carolina; Spartanburg, Northern (SC, KY); On-site; USD 37,000 - 40,000; Full time

Benefits offered by this job

Health and Life Insurance

Retirement Programs

Paid Tuition Program

Employee Assistance Program (EAP)

13 Paid Holidays

Job summary

USC Upstate in Spartanburg, SC is seeking an Administrative Assistant to perform a range of office support duties within the Mathematics & Computer Science department. The role involves front-desk tasks, document handling, scheduling, and coordination of department activities.

The position requires a high school diploma with six years of office administration experience or an equivalent combination of education and experience.

Qualifications

• High school diploma and six years of office administration experience or equivalent.
• Strong organizational and communication skills.

Responsibilities

• Perform administrative duties for department offices (reception, information dissemination, mail handling, supplies, inventory).
• Coordinate department spaces (office assignments, keys, reservations, signage, access codes).
• Attend department meetings and support accreditation and reporting tasks.
• Process payment requests, purchase orders, expense reports, and deposits; manage supplier accounts.
• Hire, train, and supervise student employees; assist with recruitment and orientation events.
• Monitor budgets monthly and prepare reports; assist with departmental planning and events.

Education

High school diploma + 6 years office admin

Job description

Please see Special Instructions for more details.

USC Upstate offers a valuable benefits package including but not limited to:

• Health and Life Insurance
• Retirement Programs
• Paid Tuition Program
• Employee Assistance Program (EAP)
• 13 Paid Holidays (including an extended December holiday)

Anticipated Hiring Range $37,340 - $40,290; Salary commensurate with education and experience.

Location of Vacancy USC Upstate, Spartanburg, SC

Part/Full Time

Hours per Week 37.5

Work Schedule Monday – Friday; 8:30am – 5pm; Some evenings and weekends as needed are required.

Basis 12 months

Job Search Category Administrative

About USC

From the Upstate to the Lowcountry, the University of South Carolina system is transforming the lives of South Carolinians through the impact of our eight institutions and 20 locations throughout the state. More than 50,000 students are enrolled at one of eight institutions, including the research campus in Columbia and comprehensive four-year universities in Aiken, Upstate and Beaufort. In addition, our Palmetto College campuses in Salkehatchie, Union, Lancaster and Sumter enable students to earn associate or bachelor’s degrees through a combination of in-person, online or blended learning. All of our system institutions place strong emphasis on service — helping to build healthier, more educated communities in South Carolina and beyond.

Veterans’ Preference Statement

The University of South Carolina is committed to equal opportunity and proudly values the skills and experience military veterans bring to our workforce. Across South Carolina, we are making veterans a priority for employment and recognize their vital contributions to our state and our communities.

Posting Summary

Job Family Administrative Support

Job Function Administrative Services

USC Market Title Administrative Assistant

Job Level A2 - Administrative/Operational Support

Business Title (Internal Title) Administrative Assistant

Campus Upstate

Work County Spartanburg

College/Division USC Upstate College/Division

Level Department UPS Mathematics & Computer Science

State Pay Range G05

USC Market Range MRB - $37,340 $45,741 $54,143

Anticipated Hiring Range $37,340 - $40,290; Salary commensurate with education and experience.

Location of Vacancy USC Upstate, Spartanburg, SC

Part/Full Time Full Time

Hours per Week 37.5

Work Schedule Monday – Friday; 8:30am – 5pm; Some evenings and weekends as needed are required.

Basis 12 months

Job Search Category Administrative

About USC

From the Upstate to the Lowcountry, the University of South Carolina system is transforming the lives of South Carolinians through the impact of our eight institutions and 20 locations throughout the state. More than 50,000 students are enrolled at one of eight institutions, including the research campus in Columbia and comprehensive four-year universities in Aiken, Upstate and Beaufort. In addition, our Palmetto College campuses in Salkehatchie, Union, Lancaster and Sumter enable students to earn associate or bachelor’s degrees through a combination of in-person, online or blended learning. All of our system institutions place strong emphasis on service — helping to build healthier, more educated communities in South Carolina and beyond.

Veterans’ Preference Statement

The University of South Carolina is committed to equal opportunity and proudly values the skills and experience military veterans bring to our workforce. Across South Carolina, we are making veterans a priority for employment and recognize their vital contributions to our state and our communities.

Benefits for FTE Positions

The University of South Carolina (USC), through the State of SC and Public Employee Benefit Authority (PEBA), offers employees a valuable benefits package, including health and life insurance, generous paid leave and retirement programs. To learn more about USC benefits, access the "Working at USC" section on the Applicant Portal at https://uscjobs.sc.edu. Research Grant or Time-limited positions may be eligible for all, some, or no benefits, based on the grant or project funding.

EEO Statement

The University of South Carolina does not discriminate in employment opportunities or decisions for qualified persons on the basis of age, ancestry, citizenship status, color, disability, ethnicity, familial status, gender, gender identity or expression, genetic information, military status, national origin, pregnancy, race, religion, sex, sexual orientation, veteran status, or any other protected category under applicable law.

Special Instructions to Applicant

USC Upstate offers a valuable benefits package including but not limited to:

• Health and Life Insurance
• Retirement Programs
• Paid Tuition Program
• Dependent Scholarships
• Employee Assistance Program ( EAP )
• Annual Leave
• Sick Leave
• 13 Paid Holidays (including an extended December holiday)
• Paid Parental Leave
• Professional Development Opportunities

Supplemental Questions

Required fields are indicated with an asterisk (*).

• * This University of South Carolina Upstate position is located in Spartanburg, South Carolina.Do you wish to continue applying for this position?
  • Yes
  • No
• * Are you willing and able to submit to a pre-employment background check that may include, but it is not limited to, criminal history, national sex offender search and motor vehicle history as a condition of hire?
  • Yes
  • No
• * Do you have a high school diploma and six years of office administration experience or equivalent combination of education and experience?
  • Yes
  • No
• * The salary range for this position is $37,340 - $40,290 based on education and experience. Is this range acceptable to you?
  • Yes
  • No

Required Documents

• Cover Letter
• Resume

Optional Documents

• Other Supporting Documents
• List of References and Contact Information

Position Attributes Employees in Safety-Sensitive or Security-Sensitive positions will be subject to pre-employment and post-employment drug testing in accordance with University policy HR 1.95 Drug and Alcohol Testing. Safety Sensitive or Security Sensitive No Hazardous weather category Non-Essential

Number of Vacancies 1 Desired Start Date 10/01/2026 Job Open Date 08/27/2026 Job Close Date Open Until Filled Yes

Job Duties Job Duty Perform administrative duties for the department offices, including reception, information dissemination, mail handling, supply management, and inventory of physical assets. Coordinate department spaces such as office assignments, key distribution, reservations, signage, and access codes. Coordinate with facilities management for work orders. Attend department meetings, support accreditation reporting and visits, maintain event calendars, and assist with planning, scheduling, and executing departmental events Essential Function Yes Percentage of Time 20 Job Duty Process payment requests, purchase orders, expense reports, and deposits. Process reimbursements for faculty, staff, students- ensuring adherence to state and university policies and procedures. Coordinate registration and maintain accounts for both new and existing suppliers. Act the purchasing card liaison, review and approve departmental purchases and submit expense reports on behalf of other card holders, as needed. Essential Function Yes Percentage of Time 15 Job Duty Responsible for the timely and accurate hiring processing for all temporary faculty and staff in compliance with HR and Academic Affairs policies, procedures, and deadlines. Submit paperwork for extra compensation and summer compensation for faculty, support the Chair(s) and Search Committee Chair in full‑time faculty searches, and assist the Chair(s) with part‑time faculty recruitment. Provide support for faculty reviews (including adjunct, annual, peer, and post‑tenure). Prepare reports as requested. Essential Function Yes Percentage of Time 30 Job Duty Support the Chair(s), assigning student advisors, and entering course overrides as needed. Refer students to appropriate individuals or offices, assist with planning and executing recruiting and orientation events, and compile and prepare various reports upon request. Essential Function Yes Percentage of Time 15 Job Duty Monitor institutional and grant budgets on a monthly basis, reconcile errors in posting, and provide reports upon request. Essential Function Yes Percentage of Time 5 Job Duty Hire, train, and supervise student employees. Essential Function Yes Percentage of Time 5 Job Duty Serve as Building Coordinator in coordination with University Police, and other duties as assigned. Essential Function Yes Percentage of Time 10