Administrative Coordinator I

University of South Carolina; South Carolina; On-site; USD 42,000 - 66,000; Full time

Benefits offered by this job

Health and Life Insurance

Retirement Programs

Paid Tuition

13 Paid Holidays

Job summary

The Administrative Coordinator in the Department of Electrical Engineering in the Molinaroli College of Engineering and Computing ensures the smooth daily operations of the department, serving as the primary point of contact for visitors, faculty, staff, and students while maintaining a professional and welcoming office environment.

This role manages front desk responsibilities, work requests, schedules appointments, coordinates meetings, drafts correspondence, assists with invoices, travel

Qualifications

• Requires a bachelor’s degree in a job related field and 1 or more years of job related experience, which may be substituted by an equivalent combination of job related certification, training, education, and/or experience.

Responsibilities

• Serve as the “face” of the assigned department and the first point of contact for faculty, staff, students, and visitors.
• Triage requests, resolve problems, or direct individuals to resources; maintain professional office spaces.
• Coordinate procurement activities, including purchase requisitions and travel authorizations, while complying with university policies.
• Assist with faculty hiring processes, tenure and promotion documentation, and annual reviews as needed.
• Provide administrative support to the department chair, manage meetings, communications, and travel arrangements.

Skills

Organization

Attention to detail

Communication

Discretion

Time management

Education

Bachelor's degree in a job related field

Tools

Banner

Blackboard

SharePoint

PeopleSoft

Job description

Please see Special Instructions for more details.

Positions are advertised for a minimum of five (5) business days on our job website. After five (5) business days, positions can be closed at the discretion of the department at any time. This employment site is updated on a regular basis. The length of the recruitment and screening process may vary from position to position, depending upon a variety of factors. Should review of your qualifications result in a decision to pursue your candidacy, you will be contacted by phone or email.

We are only accepting applications submitted by September 30, 2026.

The University of South Carolina offers a valuable benefits package including but not limited to:

• Health and Life Insurance
• Retirement Programs
• Paid Tuition
• 13 Paid Holidays (including an extended December holiday)
• Professional Development Opportunities

• Must be willing to work a flexible schedule to meet the needs of the department.

About USC

From the Upstate to the Lowcountry, the University of South Carolina system is transforming the lives of South Carolinians through the impact of our eight institutions and 20 locations throughout the state. More than 50,000 students are enrolled at one of eight institutions, including the research campus in Columbia and comprehensive four‑year universities in Aiken, Upstate and Beaufort. In addition, our Palmetto College campuses in Salkehatchie, Union, Lancaster and Sumter enable students to earn associate or bachelor’s degrees through a combination of in‑person, online or blended learning. All of our system institutions place strong emphasis on service — helping to build healthier, more educated communities in South Carolina and beyond.

Veterans' Preference Statement

The University of South Carolina is committed to equal opportunity and proudly values the skills and experience military veterans bring to our workforce. Across South Carolina, we are making veterans a priority for employment and recognize their vital contributions to our state and our communities.

Benefits for FTE Positions

The University of South Carolina (USC), through the State of SC and Public Employee Benefit Authority (PEBA), offers employees a valuable benefits package, including health and life insurance, generous paid leave and retirement programs. To learn more about USC benefits, access the "Working at USC" section on the Applicant Portal at https://uscjobs.sc.edu. Research Grant or Time‑limited positions may be eligible for all, some, or no benefits, based on the grant or project funding.

Position Description Advertised Job Summary

The Administrative Coordinator in the Department of Electrical Engineering in the Molinaroli College of Engineering and Computing ensures the smooth daily operations of the department by serving as the primary point of contact for visitors, faculty, staff, and students while maintaining a professional and welcoming office environment. This role manages front desk responsibilities, work requests, schedules appointments, coordinates meetings, drafts correspondence, assists with the processing of invoices, assists with travel requests and reimbursements, and assists with purchasing and printing tasks. The position requires strong organizational skills, attention to detail, and efficiency to support the department’s overall functionality.

Job Related Minimum Required Education and Experience

• Requires a bachelor’s degree in a job related field and 1 or more years of job related experience, which may be substituted by an equivalent combination of job related certification, training, education, and/or experience.

Required Certification, Licensure/Other Credentials

Preferred Qualifications

• Knowledge of University of South Carolina policies and procedures.
• Experience in Banner, Blackboard, SharePoint, and PeopleSoft Systems.
• Knowledge of government policies and procedures.

Knowledge/Skills/Abilities

• Ability to exercise discretion in interpreting and applying established policies and procedures and when dealing with people.
• Ability to set priorities and manage details.
• Medium to high level of proficiency in Microsoft Office suite (Word, Excel, PowerPoint, and Outlook, Access), and ability to quickly learn online tools such as SharePoint, Blackboard.
• Experience in an educational setting.
• Basic understanding of computer hardware and software and use of presentation equipment.

Job Duties

Job Duty Serve as the “face” of the assigned department and the first point of contact for faculty, staff, students, other university constituents, and visitors. Cheerfully triage requests, resolve problems when possible, or direct individuals to the appropriate resources. Demonstrate initiative and a self-starter approach by actively identifying potential issues, anticipating departmental needs, and taking appropriate action to address them before they become problems or require direction. Responsibilities include answering phones, responding to emails, greeting visitors, and ensuring all departmental office, lab and meeting spaces are professionally maintained though coordination with multiple university constituents .

Job Duty Collaborate with the assigned departmental business manager to ensure proper application of procurement practices, including preparing expenditure vouchers, preparing purchase requisitions, purchasing departmental supplies, serving as the department’s Credit Card Liaison, processing travel authorizations, processing TRVs, and processing payment requests. Ensure all activities comply with university policies and cost‑saving measures.

Job Duty Combine, compile and control confidential department files related to Faculty Tenure and Promotion, class evaluations, salaries, annual reviews and strategic planning. Assist with Faculty hiring and department T&P process. Assist in the preparation of faculty award nominations and T&P. Assist the department Faculty Search Committee as needed, including HR paperwork for new hires.

Job Duty Provide primary administrative support to the department chair by scheduling and organizing meetings, managing departmental mail, departmental communications and shipments, maintaining department annual inventory, approving timecards and serving as the space management liaison to include the booking of departmental space and coordination of renovation efforts. In addition, assist the chair in drafting documents based on verbal or email instructions, compiling departmental data into charts, reports, and presentations, reviewing documents before submission for signature, and tracking deadlines for various departmental processes. At the direction of the department chair, oversee activities that support the department, including coordinating seminar speakers, planning events and meetings, summer camps, organizing schedules and agendas, preparing announcements, and arranging snacks, meals, space, and managing travel and accommodations for visiting guests.

Job Duty Undergraduate Student Program Support: Assists the Undergraduate Director for the Department with general undergraduate student support, processing of paperwork and other undergraduate accreditation related documents.

Job Duty Accepts other related duties and special projects as assigned and attends occasional after‑hours events as directed.

Position Attributes

Employees in Safety‑Sensitive or Security‑Sensitive positions will be subject to pre‑employment and post‑employment drug testing in accordance with University policy HR 1.95 Drug and Alcohol Testing. Safety Sensitive or Security Sensitive No Hazardous weather category Non‑Essential.

Posting Detail Information

Number of Vacancies 1 Desired Start Date 10/01/2026 Job Open Date 08/31/2026 Job Close Date 09/30/2026 Open Until Filled No Special Instructions to Applicant.

EEO Statement

The University of South Carolina does not discriminate in employment opportunities or decisions for qualified persons on the basis of age, ancestry, citizenship status, color, disability, ethnicity, familial status, gender, gender identity or expression, genetic information, military status, national origin, pregnancy, race, religion, sex, sexual orientation, veteran status, or any other protected category under applicable law.

Supplemental Questions

Required fields are indicated with an asterisk (*).

• * Do you have at least a Bachelor's degree in a job related field and 1 or more years of job related experience, which may be substituted by an equivalent combination of job related certification, training, education, and/or experience?
  • Yes
  • No

Required Documents

• Cover Letter
• Resume
• List of References and Contact Information

Optional Documents