Administrative Assistant

University of South Carolina Upstate; Spartanburg (SC); On-site; USD 32,000 - 45,000; Full time

Benefits offered by this job

Health Insurance

Retirement Programs

Paid Tuition Program

Dependent Scholarships

Employee Assistance Program (EAP)

Annual Leave

Sick Leave

Paid Holidays

Parental Leave

Professional Development Opportunities

Job summary

University of South Carolina Upstate in Spartanburg, SC is seeking an Administrative Assistant to support unit leadership with scheduling, meeting coordination, and administrative workflows. The role requires at least a high school diploma or GED and 1+ year of related experience; a Bachelor's degree and 2 years preferred.

Proficiency in Microsoft Office and strong customer service skills are essential. Some evenings and weekends may be required; full-time schedule is typically Monday–Friday,

Qualifications

• Typically holds a high school diploma or GED.
• Requires 1 or more years of job related experience.
• Bachelor's degree and 2 years related experience in business management, administrative services, or related field preferred.

Responsibilities

• Administrative & Operational Support: provides calendar management, meeting coordination, agendas, and minutes.
• Financial & Resource Administration: coordinates purchasing, reimbursements, invoicing, and other financial transactions; supports budget data and reporting.
• Event & Project Coordination: coordinates department events and recurring timelines; handles room reservations and vendor coordination.
• Other duties as assigned.

Skills

Microsoft Office Suite

Customer service

Organizational skills

Multi-tasking

Education

High school diploma or GED

Bachelor's degree +2 years preferred

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

AI tools

Job description

Administrative Assistant

Posting Number: STA00588PO26

Advertised Salary Range:

Location of Vacancy: USC Upstate, Spartanburg, SC

Part/Full Time: Full Time

Work Schedule: Monday – Friday; 8:30am – 5pm; Some evenings and weekends as needed are required.

About University of South Carolina

From the Upstate to the Lowcountry, the University of South Carolina system is transforming the lives of South Carolinians through the impact of our eight institutions and 20 locations throughout the state. More than 50,000 students are enrolled at one of eight institutions, including the research campus in Columbia and comprehensive four-year universities in Aiken, Upstate and Beaufort. In addition, our Palmetto College campuses in Salkehatchie, Union, Lancaster and Sumter enable students to earn associate or bachelor's degrees through a combination of in-person, online or blended learning. All of our system institutions place strong emphasis on service - helping to build healthier, more educated communities in South Carolina and beyond.

Advertised Job Summary

Administrative Assistant

University of South Carolina Upstate

STA00588PO26

Spartanburg, SC

Job Related Minimum Required Education and Experience

Typically holds a high school diploma or GED. Requires 1 or more years of job related experience.

Preferred Qualifications

Bachelor's degree and 2 years related experience in business management, administrative services, or related field preferred.

Knowledge/Skills/Abilities

Organizational skills and ability to multi-task. Skilled in Microsoft Office Suite (Word, Excel, Outlook, AI, etc.). Customer service skills, verbal, written and interpersonal communication skills, and the ability to work well with others. Ability to work independently and with a team.

Job Duties

• Administrative & Operational Support Provides administrative support for unit leadership, including the calendar management, meeting coordination, agendas, and minutes Serves as an operational resource for faculty and staff regarding departmental processes, procedures, and systems.Essential FunctionYesPercentage of Time25
• Financial & Resource Administration Coordinates purchasing, reimbursements, invoicing, and other financial transactions in accordance with institutional policies Assists executive assistant to the dean with tracking and organizing budget-related data and supports financial reporting as required by leadership. Assists executive assistant with coordination hiring logistics, including adjunct hiring processes and administrative steps related to searches.Essential FunctionYesPercentage of Time25
• Event & Project Coordination Coordinates department and college events, including ceremonies, fairs, workshops, and special initiatives. Assists with logistical planning such as room reservations, vendor coordination, registration tools, and on-site arrangements. Serves as point person for designated recurring events and timelines.Essential FunctionYesPercentage of Time20
• Combined administrative support for department chairs, student contact person for both departments, and departments first point of contact for public, colleagues, and students. Monitors the department emails and teams accounts for questions, inquiries, and responds appropriately except for field experiences. Request situational guidance and support as needed. Maintains office and workroom equipment such as printer supplies, workroom restock, and mail room support.Essential FunctionYesPercentage of Time20
• Other duties as assigned Essential FunctionYesPercentage of Time10

Open Until Filled

Yes

USC Upstate offers a valuable benefits package including but not limited to:

• Health and Life Insurance
• Retirement Programs
• Paid Tuition Program
• Dependent Scholarships
• Employee Assistance Program (EAP)
• Annual Leave
• Sick Leave
• 13 Paid Holidays (including an extended December holiday)
• Paid Parental Leave
• Professional Development Opportunities

The University of South Carolina does not discriminate in educational or employment opportunities or decisions for qualified persons on the basis of age, ancestry, citizenship status, color, disability, ethnicity, familial status, gender (including transgender), gender identity or expression, genetic information, HIV/AIDs status, military status, national origin, pregnancy (false pregnancy, termination of pregnancy, childbirth, recovery therefrom or related medical conditions, breastfeeding), race, religion (including religious dress and grooming practices), sex, sexual orientation, veteran status, or any other bases under federal, state, local law, or regulations.