Executive Assistant

University of South Carolina; South Carolina; On-site; USD 59,000 - 88,000; Full time

Benefits offered by this job

Health and Life Insurance

Retirement Programs

Paid Tuition

13 Paid Holidays

Professional Development Opportunities

Job summary

The Executive Assistant provides high-level administrative support to senior leadership within the McCausland College of Arts and Sciences at the University of South Carolina. The role ensures efficient coordination of daily operations, strategic initiatives, and college-wide programs, managing calendars, travel, and communications.

You will contribute to financial processes, data compilation, and policy support while serving as a key liaison for internal and external constituencies, supporting

Qualifications

• Requires a bachelor’s degree in a related field and 4+ years of relevant experience.
• Proven ability to manage complex calendars, travel, and meetings for senior leaders.
• Strong written and verbal communication with attention to confidentiality.

Responsibilities

• Provide high-level administrative support to senior leadership within the College of Arts and Sciences.
• Coordinate calendars, travel, meetings, and event logistics for executives.
• Prepare reports, manage communications, and support budget/financial processes.
• Serve as liaison with internal and external stakeholders to advance college priorities.

Skills

Microsoft Word

Microsoft Excel

Google Suite

Outlook

Zoom/Teams

Organization

Communication

Confidentiality

Education

Bachelor’s degree in related field

Tools

Microsoft Word

Microsoft Excel

Google Suite

Outlook

Zoom/Teams

Job description

Please see Special Instructions for more details.

Candidates selected for an in-person interview will complete a brief writing and proofreading exercise to demonstrate skills relevant to the position. The exercise will assess attention to detail, grammar and accuracy, proofreading and editing, and the ability to produce clear, polished, professional correspondence appropriate for senior leadership.

Positions are advertised for a minimum of five (5) business days on our job website. After five (5) business days, positions can be closed at the discretion of the department at any time. This employment site is updated on a regular basis. The length of the recruitment and screening process may vary from position to position, depending upon a variety of factors. Should review of your qualifications result in a decision to pursue your candidacy, you will be contacted by phone or email.

We are only accepting applications submitted by October 15, 2026.

The University of South Carolina offers a valuable benefits package including but not limited to:

• Health and Life Insurance
• Retirement Programs
• Paid Tuition
• 13 Paid Holidays (including an extended December holiday)
• Professional Development Opportunities

• Monday through Friday from 8:30am to 5:00pm, with one hour for lunch.
• Must be willing to work a flexible schedule to meet the needs of the department.
• Occasional evening and weekend work will be required

Basis 12 months

Job Search Category

Job Search Category Administrative

About USC

About University of South Carolina

From the Upstate to the Lowcountry, the University of South Carolina system is transforming the lives of South Carolinians through the impact of our eight institutions and 20 locations throughout the state. More than 50,000 students are enrolled at one of eight institutions, including the research campus in Columbia and comprehensive four-year universities in Aiken, Upstate and Beaufort. In addition, our Palmetto College campuses in Salkehatchie, Union, Lancaster and Sumter enable students to earn associate or bachelor’s degrees through a combination of in-person, online or blended learning. All of our system institutions place strong emphasis on service - helping to build healthier, more educated communities in South Carolina and beyond.

Veterans' Preference Statement

The University of South Carolina is committed to equal opportunity and proudly values the skills and experience military veterans bring to our workforce. Across South Carolina, we are making veterans a priority for employment and recognize their vital contributions to our state and our communities.

Posting Summary Logo Posting Number STA00659PO26 Job Family Administrative Support Job Function Administrative Services USC Market Title Administrative Coordinator Link to USC Market Title https://uscjobs.sc.edu/titles/138369 Job Level P4 - Professional Business Title (Internal Title) Executive Assistant Campus Columbia Work County Richland College/Division College of Arts and Sciences Department CAS College of Arts and Sciences State Pay Range G10 USC Market Range MRG - $58,934 $73,667 $88,401 Anticipated Hiring Range $58,934-$73,667 Location of Vacancy Part/Full Time Full Time Hours per Week 37.5 Work Schedule

• Monday through Friday from 8:30am to 5:00pm, with one hour for lunch.
• Must be willing to work a flexible schedule to meet the needs of the department.
• Occasional evening and weekend work will be required

Basis 12 months

Job Search Category Administrative

About USC

About University of South Carolina

From the Upstate to the Lowcountry, the University of South Carolina system is transforming the lives of South Carolinians through the impact of our eight institutions and 20 locations throughout the state. More than 50,000 students are enrolled at one of eight institutions, including the research campus in Columbia and comprehensive four-year universities in Aiken, Upstate and Beaufort. In addition, our Palmetto College campuses in Salkehatchie, Union, Lancaster and Sumter enable students to earn associate or bachelor’s degrees through a combination of in-person, online or blended learning. All of our system institutions place strong emphasis on service - helping to build healthier, more educated communities in South Carolina and beyond.

Veterans' Preference Statement

The University of South Carolina is committed to equal opportunity and proudly values the skills and experience military veterans bring to our workforce. Across South Carolina, we are making veterans a priority for employment and recognize their vital contributions to our state and our communities.

Benefits for FTE Positions The University of South Carolina (USC), through the State of SC and Public Employee Benefit Authority (PEBA), offers employees a valuable benefits package, including health and life insurance, generous paid leave and retirement programs. To learn more about USC benefits, access the "Working at USC" section on the Applicant Portal at https://uscjobs.sc.edu. Research Grant or Time-limited positions may be eligible for all, some, or no benefits, based on the grant or project funding.

Position Description Advertised Job Summary The Executive Assistant provides high-level administrative support to senior leadership within the McCausland College of Arts and Sciences, ensuring the efficient coordination of daily operations, strategic initiatives, and collegewide programs. This role assists the Vice Dean, Assistant Dean of Finance and Operations, and Associate Dean for Graduate Studies and Faculty Development in managing complex schedules, calendars, meeting and event logistics, travel. communications, and financial processes, while serving as a key liaison for internal and external constituencies.

The Executive Assistant contributes to the success of graduate education, faculty development, and leadership development programming by coordinating and supporting a wide range of activities and initiatives. The role involves compiling data, generating reports, and assisting with policy review and implementation to support strategic planning and continuous improvement. Through these efforts, the Executive Assistant plays a key role in enhancing the visibility, impact, and operational effectiveness of college programs and priorities.

Job Related Minimum Required Education and Experience

• Requires a bachelor’s degree in a job related field and 4 or more years of job related experience, which may be substituted by an equivalent combination of job related certification, training, education, and/or experience.

Required Certification, Licensure/Other Credentials Preferred Qualifications

• Bachelor’s degree and 5 more years of experience, which may be substituted by equivalent combination of certification, training, education, and/or experience.
• An equivalency may include an Associate’s degree and 7 years of relevant experience, or a High School diploma and 9 years of relevant experience.
• Diversity, equity and inclusion event planning, project management and communications experience preferred.
• General office and/or University of South Carolina experience.

Knowledge/Skills/Abilities

• Proficient in Microsoft Word, Excel, and other software or database management systems. Experienced in Google suite, Outlook and virtual meeting platforms such as Zoom or Teams. Strong organizational, strategic problem-solving, and project management skills.
• Ability to work with sensitive information and maintain confidentiality. Detail-oriented with excellent written, oral, and interpersonal communication skills.