Administrative Assistant

University of South Carolina; Spartanburg (SC); Hybrid; USD 37,000 - 40,000; Full time

Benefits offered by this job

Health and Life Insurance

Retirement Programs

Paid Tuition Program

Employee Assistance Program (EAP)

13 Paid Holidays

Job summary

University of South Carolina Upstate is seeking an Administrative Assistant to manage daily office operations for the Informatics and Engineering Systems and Math and Computer Science departments. You will serve as the primary contact for students, faculty, staff, and the public, handling reception, information, mail, and supplies.

The role requires organization, attention to detail, and the ability to work independently with knowledge of Word, Outlook, and Excel.

Qualifications

• Typically holds a high school diploma or GED.
• Requires 1+ years of job related experience.
• Bachelor’s degree and higher education experience desirable.

Responsibilities

• Perform administrative duties for department offices, including reception, mail handling, and supply management.
• Process payments, PO, expense reports, and deposits; manage departmental purchases.
• Support HR tasks for hiring; assist with faculty/faculty searches and reports.
• Coordinate events, calendars, and department spaces; assist with accreditation visits.
• Supervise student employees and maintain stock and asset inventories.

Skills

Office administration

Communication

Independent work

MS Word

Outlook

Excel

Education

High school diploma or GED

Bachelor’s degree desirable

Tools

Microsoft Word

Outlook

Excel

Job description

Administrative Assistant

University of South Carolina Upstate

STA00655PO26

Spartanburg, SC

Location of Vacancy USC Upstate, Spartanburg, SC

Part/Full Time

Hours per Week 37.5

Work Schedule Monday – Friday; 8:30am – 5pm; Some evenings and weekends as needed are required.

Basis 12 months

Job Search Category Administrative

Campus Upstate Work County Spartanburg College/Division USC Upstate College/Division Level Department UPS Mathematics & Computer Science State Pay Range G05 USC Market Range MRB - $37,340 $45,741 $54,143

Anticipated Hiring Range $37,340 - $40,290; Salary commensurate with education and experience.

The salary range for this position is $37,340 - $40,290 based on education and experience.

• Health and Life Insurance
• Retirement Programs
• Paid Tuition Program
• Employee Assistance Program (EAP)
• 13 Paid Holidays (including an extended December holiday)

• Health and Life Insurance
• Retirement Programs
• Paid Tuition Program
• Dependent Scholarships
• Employee Assistance Program ( EAP )
• Annual Leave
• Sick Leave
• 13 Paid Holidays (including an extended December holiday)
• Paid Parental Leave
• Professional Development Opportunities

The administrative assistant for the Informatics and Engineering Systems and Math and Computer Science departments’ offices, coordinates the daily and recurring operations of the offices under supervision of the Chair(s), and supports the faculty and staff in those departments; maintains knowledge of and applies the policies and procedures of the department, Academic Affairs, USC Upstate, and the USC system; serves as the primary contact to students, faculty, staff, and the public.

• Job Duty Perform administrative duties for the department offices, including reception, information dissemination, mail handling, supply management, and inventory of physical assets. Coordinate department spaces such as office assignments, key distribution, reservations, signage, and access codes. Coordinate with facilities management for work orders. Attend department meetings, support accreditation reporting and visits, maintain event calendars, and assist with planning, scheduling, and executing departmental events Essential Function Yes Percentage of Time 20
• Job Duty Process payment requests, purchase orders, expense reports, and deposits. Process reimbursements for faculty, staff, students- ensuring adherence to state and university policies and procedures. Coordinate registration and maintain accounts for both new and existing suppliers. Act the purchasing card liaison, review and approve departmental purchases and submit expense reports on behalf of other cardholders, as needed. Essential Function Yes Percentage of Time 15
• Job Duty Responsible for the timely and accurate hiring processing for all temporary faculty and staff in compliance with HR and Academic Affairs policies, procedures, and deadlines. Submit paperwork for extra compensation and summer compensation for faculty, support the Chair(s) and Search Committee Chair in full-time faculty searches, and assist the Chair(s) with part-time faculty recruitment. Provide support for faculty reviews (including adjunct, annual, peer, and post-tenure). Prepare reports as requested. Essential Function Yes Percentage of Time 30
• Job Duty Support the Chair(s), assigning student advisors, and entering course overrides as needed. Refer students to appropriate individuals or offices, assist with planning and executing recruiting and orientation events, and compile and prepare various reports upon request. Essential Function Yes Percentage of Time 15
• Job Duty Monitor institutional and grant budgets on a monthly basis, reconcile errors in posting, and provide reports upon request. Essential Function Yes Percentage of Time 5
• Job Duty Hire, train, and supervise student employees. Essential Function Yes Percentage of Time 5
• Job Duty Serve as Building Coordinator in coordination with University Police, and other duties as assigned. Essential Function Yes Percentage of Time 10

Position Attributes Employees in Safety-Sensitive or Security-Sensitive positions will be subject to pre-employment and post-employment drug testing in accordance with University policy HR 1.95 Drug and Alcohol Testing. Safety Sensitive or Security Sensitive No Hazardous weather category Non-Essential

Job Related Minimum Required Education and Experience: Typically holds a high school diploma or GED . Requires 1 or more years of job related experience.

Required Certification, Licensure/Other Credentials: High school diploma and six years office administration experience or equivalent combination of education and experience. Bachelor’s degree and experience working in higher education desirable.

Preferred Qualifications: High school diploma and six years office administration experience or equivalent combination of education and experience. Bachelor’s degree and experience working in higher education desirable.

Knowledge/Skills/Abilities Successful background check is required. Ability to work independently in making decisions related to the execution of various Department, College, and University procedures involving a combination of verbal, written, computer-based, and form-based workflow activities. Working knowledge of Microsoft Word, Outlook, and Excel, and general office equipment required.

Number of Vacancies 1 Desired Start Date 10/01/2026 Job Open Date 08/27/2026 Job Close Date Open Until Filled Yes

EEO Statement The University of South Carolina does not discriminate in employment opportunities or decisions for qualified persons on the basis of age, ancestry, citizenship status, color, disability, ethnicity, familial status, gender, gender identity or expression, genetic information, military status, national origin, pregnancy, race, religion, sex, sexual orientation, veteran status, or any other protected category under applicable law.