Administrative Assistant

Hire Point Recruiting; Sparta Township (NJ); On-site; USD 45,000 - 60,000; Full time

Job summary

Hire Point Recruiting is seeking a highly organized Recruiting & Administrative Coordinator to support our recruiting team and daily operations. This role involves scheduling interviews, maintaining candidate records, and assisting with client submissions.

You will work in a fast-paced environment, manage multiple priorities, and help streamline administrative processes across the team. Strong communication and proficiency with MS Office are essential.

Qualifications

• Strong organizational skills with excellent attention to detail.
• Ability to manage multiple tasks, prioritize effectively, and meet deadlines.
• Excellent written and verbal communication skills.
• Proficiency in Microsoft Office, including Outlook, Word, and Excel.
• Comfortable learning new technology, databases, and recruiting systems.
• Professional, dependable, and able to handle confidential information.
• Self-motivated with a positive attitude and willingness to take on a variety of responsibilities.
• Previous administrative or recruiting coordination experience preferred but not required.

Responsibilities

• Coordinate and schedule candidate interviews, phone screens, and meetings with recruiters and clients.
• Communicate with candidates regarding interview availability, scheduling, confirmations, and follow-ups.
• Enter new job openings into the ATS, ensuring job details are accurate and up to date.
• Maintain and update candidate records, job postings, and other information within the recruiting database.
• Assist recruiters with resume formatting, candidate profiles, and preparation of materials for client submissions.
• Track interview schedules, candidate activity, and recruiting updates to help ensure a smooth recruiting process.
• Assist recruiters with candidate sourcing, research, and identifying potential candidates for open positions.
• Support initial candidate outreach and follow-up communications as needed.
• Help maintain recruiting pipelines and track candidate progress throughout the hiring process.
• Assist with job postings, candidate database searches, and other recruiting-related activities.
• Provide general support to recruiters on active searches and client assignments.

Skills

Strong organizational skills

Attention to detail

Multitasking

Effective communication

Microsoft Office

Tools

Microsoft Outlook

Word

Excel

Databases

Job description

Hire Point Recruiting is a professional recruiting firm focused on connecting talented professionals with leading organizations. We are seeking a highly organized, detail-oriented, and proactive Recruiting & Administrative Coordinator to support our recruiting team and day-to-day operations.

This position is ideal for someone who enjoys working in a fast-paced environment, managing multiple priorities, and supporting a team across a variety of administrative and recruiting-related responsibilities.

Key Responsibilities

• Coordinate and schedule candidate interviews, phone screens, and meetings with recruiters and clients.
• Communicate with candidates regarding interview availability, scheduling, confirmations, and follow-ups.
• Enter new job openings into the applicant tracking system (ATS), ensuring job details are accurate and up to date.
• Maintain and update candidate records, job postings, and other information within the recruiting database.
• Assist recruiters with resume formatting, candidate profiles, and preparation of materials for client submissions.
• Track interview schedules, candidate activity, and recruiting updates to help ensure a smooth recruiting process.
• Assist recruiters with candidate sourcing, research, and identifying potential candidates for open positions.
• Support initial candidate outreach and follow-up communications as needed.
• Help maintain recruiting pipelines and track candidate progress throughout the hiring process.
• Assist with job postings, candidate database searches, and other recruiting-related activities.
• Provide general support to recruiters on active searches and client assignments.

General Administrative & Project Support

• Provide day-to-day administrative and operational support to the recruiting team.
• Assist with data entry, document preparation, reporting, and database maintenance.
• Support various internal projects, process improvements, and special initiatives.
• Handle ad hoc assignments and additional responsibilities as business needs arise.
• Help identify opportunities to improve administrative processes and overall team efficiency.

Qualifications

• Strong organizational skills with excellent attention to detail.
• Ability to manage multiple tasks, prioritize effectively, and meet deadlines.
• Excellent written and verbal communication skills.
• Proficiency in Microsoft Office, including Outlook, Word, and Excel.
• Comfortable learning new technology, databases, and recruiting systems.
• Professional, dependable, and able to handle confidential information.
• Self-motivated with a positive attitude and willingness to take on a variety of responsibilities.
• Previous administrative, recruiting coordination, or office support experience preferred but not required.

Ideal Candidate

The ideal candidate is someone who is organized, resourceful, flexible, and enjoys being part of a collaborative team. We are looking for an individual who takes initiative, pays close attention to detail, and is comfortable balancing routine administrative responsibilities with changing priorities and special projects.

This role offers an opportunity to gain exposure to the recruiting industry while playing an important part in supporting the firm's daily operations and continued growth.