Administrative Assistant

Intracorp Homes; Seattle (WA); On-site; USD 52,000 - 72,000; Full time

Job summary

Intracorp Homes is seeking an extraordinary Administrative Assistant to keep our offices running smoothly and professionally. Reporting to the leadership team, you will support administrative operations, office management, scheduling, document coordination, and day-to-day activities that help our teams work efficiently and effectively.

You bring strong organizational and time-management skills, the ability to balance multiple priorities, and excellent communication with diverse stakeholders.

Qualifications

• 2+ years of administrative, office coordination, receptionist, or related experience.
• Proficiency with Microsoft Office applications, including Word, Excel, PowerPoint, Outlook, and Teams.
• Experience coordinating calendars, meetings, travel arrangements, and executive support activities.
• Experience preparing and routing documents through Docusign or similar electronic signature platforms.
• Strong administrative skills, including document management, filing, archiving, data entry, and records maintenance.
• Experience coordinating office services, supplies, shipping, mail distribution, and vendor relationships.
• The ability to maintain confidentiality and exercise sound judgment when handling sensitive information.
• The ability to lift and move materials up to 40 pounds as needed.
• Experience supporting multiple teams or departments is preferred.
• A high level of professionalism, reliability, and commitment to providing outstanding internal and external customer service.

Responsibilities

• Support administrative operations and office management.
• Handle scheduling, travel arrangements, and executive support activities.
• Coordinate documents and day-to-day activities to keep teams efficient.

Skills

Organizational skills

Time management

Professional communication

Confidentiality

Tools

Microsoft Office

Docusign

Job description

WE'RE LOOKING FOR AN EXTRAORDINARY ADMINISTRATIVE ASSISTANT

ARE YOU:

Passionate about creating a welcoming, organized, and professional workplace experience? Do you enjoy being the go-to person who keeps an office running smoothly while supporting teams across multiple functions? If you thrive in a fast-paced environment where no two days are the same and take pride in providing exceptional service to colleagues, partners, and guests, you could be a great fit for our Administrative Assistant position. Reporting to the leadership team, you will support administrative operations, office management, scheduling, document coordination, and day-to-day activities that help our teams work efficiently and effectively.

YOU BRING

Strong organizational and time management skills, with the ability to balancemultiple priorities while maintaining a high level of accuracy and attention to detail. You are a proactive self-starter who communicates professionally and confidently with a wide range of stakeholders and enjoys taking ownership of tasks from start to finish. You are resourceful, adaptable, and service-oriented, with a positive attitude and a commitment to providing outstanding support to both internal teams and external guests. You thrive working independently while also collaborating with cross-functional teams and are motivated by creating order, solving problems, and ensuring things get done right.

WE’D LIKE YOU TO HAVE:

• 2+ years of administrative, office coordination, receptionist, or related experience.
• Proficiency with Microsoft Office applications, including Word, Excel, PowerPoint, Outlook, and Teams.
• Experience coordinating calendars, meetings, travel arrangements, and executive support activities.
• Experience preparing and routing documents through Docusign or similar electronic signature platforms.
• Strong administrative skills, including document management, filing, archiving, data entry, and records maintenance.
• Experience coordinating office services, supplies, shipping, mail distribution, and vendor relationships.
• The ability to maintain confidentiality and exercise sound judgment when handling sensitive information.
• The ability to lift and move materials up to 40 pounds as needed.
• Experience supporting multiple teams or departments is preferred.
• A high level of professionalism, reliability, and commitment to providing outstanding internal and external customer service.

OUR CULTURE

Our diversity enables our creativity. It is our differences that help us to make better choices, innovate and deliver extraordinary results. Our culture is built upon inclusivity: we respect every team member's strengths, views and experiences. We’re invested in your growth and offer much more than the typical job. With us, you’ll not only build extraordinary homes, but an extraordinary career. It doesn’t matter your position - once you're part of the Intracorp team we are dedicated to supporting you to succeed.

Intracorp Homes supports equal employment opportunity. We celebrate diversity and do not discriminate based on race, gender identity or expression, sexual orientation, age, disability status, or any other protected characteristics. We take pride in fostering an inclusive workplace where our team excel based on their merit and ability.

OUR COMPANY

Intracorp Homes has been building the extraordinary for more than 50 years. We are a sophisticated, full service urban real estate company with collaborative teams and in-house expertise in acquisitions, design, city approvals, debt and equity financing, construction, marketing, and sales. We strive to enhance the lives of our homeowners and add to the fabric of the existing communities in which we build.