Administrative Assitant

Confidential; East Compton (CA); On-site; USD 42,000 - 65,000; Full time

Job summary

Confidential is seeking an Administrative Assistant to support leadership, HR, and payroll in a fast-paced subcontracting environment.

The role emphasizes accuracy, confidentiality, and proactive organizational skills, with opportunities to collaborate across departments and contribute to daily operations.

Qualifications

• At least 1 year of administrative assistant or related experience.
• Recent graduates with relevant administrative experience are encouraged to apply.
• Prior experience supporting HR and/or payroll is strongly preferred.
• Experience in construction, subcontracting, skilled trades, or similar environment is a plus.
• Proficiency with Microsoft Office (Outlook, Word, Excel).

Responsibilities

• Provide day-to-day administrative support to leadership and internal teams.
• Manage calls, emails, and office communications professionally and promptly.
• Prepare letters, reports, spreadsheets, and other business documents.
• Maintain organized digital and physical filing systems.
• Schedule meetings, interviews, and appointments and assist with events.
• Assist with administrative projects and operational needs as assigned.
• Assist with onboarding and HR document handling.
• Track and verify employee timekeeping and payroll documentation.

Skills

Microsoft Office

Communication

Time management

HR/payroll support

Document drafting

Tools

Excel

Outlook

HRIS

Job description

Be a Key Part of the Team That Keeps Our Business Moving

Strong teams are built on strong support. We are seeking a polished, highly organized, and proactive Administrative Assistant to join our growing subcontracting company.

This is more than a traditional administrative position. It is an opportunity for a dependable, detail-oriented professional to play an important role in supporting the people, processes, and daily operations that keep our business running efficiently.

In this role, you will provide essential support across administration, human resources, and payroll. You will work closely with office staff, field employees, supervisors, and company leadership to help ensure information is accurate, deadlines are met, and day-to-day responsibilities are handled professionally.

The ideal candidate thrives in a fast-paced environment, communicates effectively, treats confidential information with care, and takes ownership of their work. If you enjoy creating order, staying one step ahead, and serving as a trusted resource to a busy team, we would like to hear from you.

What You’ll Do

Administrative Support

• Provide day-to-day administrative support to leadership and internal teams.
• Manage incoming calls, emails, and general office communications professionally and promptly.
• Prepare letters, reports, spreadsheets, forms, and other business documents.
• Maintain accurate and well-organized digital and paper filing systems.
• Schedule and coordinate meetings, interviews, appointments, and other office activities.
• Assist with additional administrative projects and operational needs as assigned.

Human Resources Support

• Assist with employee onboarding, including preparing new-hire paperwork and coordinating onboarding activities.
• Maintain personnel files and help ensure employee records are accurate, complete, and current.
• Support employee record updates, HR documentation, and policy acknowledgments.
• Coordinate pre-employment requirements, including background checks and related onboarding logistics.
• Communicate with employees and supervisors regarding required forms, documentation, and deadlines.
• Handle confidential employee and company information with discretion and professionalism.

Payroll and Timekeeping Support

• Collect, review, and organize employee timesheets for payroll processing.
• Assist with payroll data entry and verify supporting documentation for accuracy and completeness.
• Follow up with supervisors and employees regarding missing, incomplete, or inconsistent timekeeping information.
• Help maintain accurate payroll and timekeeping records.
• Identify discrepancies and elevate issues promptly to the appropriate team member.

What We’re Looking For

• At least one year of administrative assistant, office support, or related professional experience.
• Recent graduates with relevant administrative experience are encouraged to apply.
• Previous experience supporting human resources and/or payroll functions is strongly preferred.
• Experience in construction, subcontracting, skilled trades, or a similar environment is a plus.
• Strong proficiency in Microsoft Office, including Outlook, Word, and Excel.
• Excellent written and verbal communication skills.
• Strong organizational, time-management, and follow-through skills.
• Exceptional attention to detail and commitment to accuracy.
• Ability to manage multiple priorities, meet deadlines, and adapt to changing business needs.
• Professional, dependable, resourceful, and team-oriented.
• Sound judgment and the ability to handle sensitive and confidential information appropriately.

Why Join Us?

• Become part of a growing company where your work has a meaningful impact.
• Gain valuable experience across administration, human resources, payroll, and business operations.
• Work with a team that values reliability, initiative, accountability, and professionalism.
• Join an environment where strong performance and consistent contributions are recognized.
• Build your skills, expand your responsibilities, and grow with the company.

Ready to Join Our Team?

If you are looking for an opportunity to contribute, develop your skills, and become a trusted member of a team that values strong support and dependable follow-through, we encourage you to apply.