Administrative Assistant

Vertex National Group; Los Angeles (CA); On-site; USD 42,000 - 58,000; Full time

Benefits offered by this job

Health insurance

401(k) retirement plan

Paid time off

Job summary

Vertex National Group in Los Angeles, CA, is seeking a detail-oriented Administrative Assistant to support office operations and the finance team in a full-time role. The candidate should have strong MS Office skills and a high school diploma, with at least two years of relevant experience.

The role involves scheduling, correspondence, reporting, and various administrative projects to ensure smooth daily functions.

Qualifications

• High school diploma or equivalent required; bachelor's degree preferred.
• Minimum of 2 years' administrative/clerical experience, preferably in financial services.
• Strong organizational and time-management skills for handling multiple tasks and deadlines.
• Excellent written and verbal communication; professional interaction with clients and team members.
• Proficiency in Microsoft Office Suite (Excel, Word, Outlook).
• Familiarity with financial software and systems is a plus.

Responsibilities

• Manage and maintain electronic and paper filing systems.
• Coordinate and schedule meetings, appointments, and travel for executives.
• Assist in preparing and distributing meeting materials, agendas, and minutes.
• Handle incoming/outgoing correspondence (emails, calls, mail) with accuracy and timeliness.
• Provide administrative support to the finance department (data entry, reconciliation, reporting).
• Assist in preparing financial statements and other financial documents.

Skills

Microsoft Office

Excel

Word

Outlook

Education

High school diploma

Bachelor's degree preferred

Tools

Financial software familiarity

Job description

Vertex National Group, a financial services firm in Los Angeles, CA, seeks a detail-oriented Administrative Assistant for a FULL_TIME position. This role involves supporting office operations, team members, and overall organizational success.

The salary range for this position is between $42,000 and $57,698 per year, providing a competitive compensation package.

• Employees can expect comprehensive health insurance coverage, which may include medical, dental, and vision plans.
• Additionally, the company offers retirement plans such as a 401(k) or pension scheme, allowing employees to save and invest for their future.
• Paid time off is also provided, which typically includes vacation days, sick leave, and possibly holidays, ensuring a balanced work-life schedule.
• These benefits are designed to support the well-being and financial security of employees.

The Administrative Assistant will handle daily tasks such as scheduling appointments, managing correspondence, preparing reports, and assisting with administrative projects. They will also provide clerical support and maintain office supplies inventory.

The Administrative Assistant will work in a professional environment with a team of financial experts. The workplace is located in Los Angeles, CA, fostering a collaborative and innovative atmosphere.

Applicants for this position must possess a high school diploma or its equivalent to be eligible. While previous administrative experience is preferred, it is not an absolute requirement. Strong organizational skills, meticulous attention to detail, and proficiency in Microsoft Office Suite, including applications like Word, Excel, and Outlook, are essential qualifications. Candidates should be able to manage multiple tasks efficiently, prioritize workloads, and maintain accuracy in their work. Additionally, the ability to work well under pressure and meet deadlines is highly valued. Applicants should be detail-oriented, with a keen eye for accuracy in their tasks. Proficiency in Microsoft Office Suite is a must-have skill, as it is integral to the day-to-day operations of the role. Overall, the ideal candidate will have a combination of educational background, relevant experience, and the necessary skills to excel in an administrative role.

What you will do:

1. Manage and maintain electronic and paper filing systems, ensuring all documents are accurately and efficiently organized.
2. Coordinate and schedule meetings, appointments and travel arrangements for executive team members.
3. Assist in preparing and distributing meeting materials, agendas, and minutes.
4. Handle incoming and outgoing correspondence, including emails, calls, and mail, with a focus on accuracy and timeliness.
5. Provide administrative support to the finance department, including data entry, reconciliation, and reporting.
6. Assist in the preparation of financial statements and other financial documents.

What we need:

1. A high school diploma or equivalent is required. A bachelor's degree in a related field is preferred.
2. Minimum of 2 years of experience in an administrative or clerical role, preferably in a financial services environment.
3. Strong organizational and time-management skills to handle multiple tasks and deadlines effectively.
4. Excellent written and verbal communication skills, with the ability to interact professionally with clients and team members.
5. Proficient in Microsoft Office Suite, particularly Excel, Word, and Outlook.
6. Familiarity with financial software and systems is a plus.