Sr Administrative Assistant

Apex Systems; Bellevue (WA); Hybrid; USD 60,000 - 125,000; Full time

Benefits offered by this job

Medical, dental, and vision insurance

Employee stock purchase program

401K with company match

Health Savings Account

Professional development programs

Job summary

A leading technology staffing firm in the US is seeking a Sr Administrative Assistant in Bellevue, WA. This role involves providing support to executives, scheduling meetings, and managing documentation. The ideal candidate has over 5 years of experience in administrative roles, especially within government or nonprofit sectors, possesses strong knowledge of office management, and excellent communication skills. A hybrid schedule allows working 3 days onsite per week, with competitive benefits and salary package.

Qualifications

• Prior experience in administrative roles, preferably within government or nonprofit sectors.
• 5+ years’ experience supporting a senior executive.
• Experience working for a global company; coordinating between time zones.

Responsibilities

• Provide administrative support to department heads and public officials.
• Schedule and coordinate meetings and public events.
• Maintain accurate records and filing systems compliant with regulations.

Skills

Office management systems

Microsoft Office Suite

Written and verbal communication

Organizational skills

Confidentiality

Problem resolution

Bilingual skills

Education

Bachelor's degree or equivalent

Tools

Microsoft Outlook

TEAMS

Zoom

SAP

Concur

Job description

This range is provided by Apex Systems. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

Base Pay Range

$60,000.00/yr - $125,000.00/yr

Job #: 3009566

Title: Sr Administrative Assistant

Employment Type: Permanent (Full Time)

Location: Bellevue, WA

Schedule: Hybrid— 3 days onsite per week

Max Salary: $100-130k base + 5% annual bonus

Qualifications

• Prior experience in administrative roles, preferably within government or nonprofit sectors
• Strong knowledge of office management systems and procedures
• Proficiency in Microsoft Office Suite and document management software
• Excellent written and verbal communication skills
• Ability to manage multiple priorities and meet deadlines in a dynamic environment
• Bachelor's degree or equivalent
• 5+ years’ recent experience supporting a senior executive
• Proven ability to succeed in a demanding, fast-paced environment, maintaining a strong sense of urgency
• Effective organizational skills with focus on confidentiality, accuracy and attention to detail
• Ability to anticipate and proactively resolve potential issues, demonstrating sound judgement / decision-making
• Demonstrates a positive attitude, resourcefulness and maintains composure in high pressure situations
• Experience working for a global company; coordinating between various time zones
• Able to provide support to a widely dispersed team
• Proficient in Microsoft Office products – Outlook, Word, Excel, PowerPoint, etc.
• Experience with TEAMS, Zoom, SKYPE and other collaborative meeting forums
• Experience with other electronic and web-based systems (such as SAP and Concur) to process invoices, travel arrangements
• Schedule flexibility to work outside of routine hours
• Availability for occasional travel to offsite meetings
• Familiarity with government operations, public records, and civic engagement
• Bilingual skills are a plus, especially in communities with diverse populations
• Commitment to ethical standards and public accountability

Responsibilities

• Provide administrative support to department heads, program managers, and public officials
• Schedule and coordinate meetings, hearings, and public events
• Draft, proofread, and distribute official correspondence, memos, and reports
• Maintain accurate records and filing systems in compliance with public sector regulations
• Assist with procurement processes, budget tracking, and invoice processing
• Respond to public inquiries via phone, email, and in-person with professionalism and discretion
• Support interdepartmental communication and collaboration
• Prepare materials for council meetings, public forums, and stakeholder briefings
• Ensure compliance with government policies, confidentiality standards, and data protection laws

Benefits

Apex Benefits Overview: Apex offers a range of supplemental benefits, including medical, dental, vision, life, disability, and other insurance plans that offer an optional layer of financial protection. We offer an ESPP (employee stock purchase program) and a 401K program which allows you to contribute typically within 30 days of starting, with a company match after 12 months of tenure. Apex also offers a HSA (Health Savings Account on the HDHP plan), a SupportLinc Employee Assistance Program (EAP) with up to 8 free counseling sessions, a corporate discount savings program and other discounts. In terms of professional development, Apex hosts an on-demand training program, provides access to certification prep and a library of technical and leadership courses/books/seminars once you have 6+ months of tenure, and certification discounts and other perks to associations that include CompTIA and IIBA. Apex has a dedicated customer service team for our Consultants that can address questions around benefits and other resources, as well as a certified Career Coach. You can access a full list of our benefits, programs, support teams and resources within our ‘Welcome Packet’ as well, which an Apex team member can provide.

Seniority Level

Mid-Senior level

Job Function

Administrative

Industries: IT Services and IT Consulting

Equal Opportunity Employer

Apex Systems is an equal opportunity employer. We do not discriminate or allow discrimination on the basis of race, color, religion, creed, sex (including pregnancy, childbirth, breastfeeding, or related medical conditions), age, sexual orientation, gender identity, national origin, ancestry, citizenship, genetic information, registered domestic partner status, marital status, disability, status as a crime victim, protected veteran status, political affiliation, union membership, or any other characteristic protected by law. Apex will consider qualified applicants with criminal histories in a manner consistent with the requirements of applicable law. If you have visited our website in search of information on employment opportunities or to apply for a position, and you require an accommodation in using our website for a search or application, please contact our Benefits Department at [email protected] or 804-523-8228. (Do not submit resumes or solicit consultants to this email address).