Administrative Assistant

Seattle Search Group; Seattle (WA); Hybrid; USD 34,000 - 48,000; Part time

Job summary

Seattle Search Group is seeking an Administrative Assistant to provide essential support to senior leadership. The role is part-time with a hybrid schedule in the Seattle area, focusing on schedule management, coordination of meetings, and travel arrangements.

The ideal candidate will be highly organized, dependable, and capable of handling confidential information while assisting with content production logistics and general office tasks.

Qualifications

• Previous administrative assistant or similar experience.
• Excellent organizational skills and attention to detail.
• Ability to manage multiple priorities in a fast-paced environment.
• Comfort with basic technology, video calls, and document/file handling.

Responsibilities

• Provide day-to-day administrative support to senior leadership.
• Manage calendars, scheduling, communications, and follow-up.
• Coordinate meetings and travel across multiple schedules.
• Assist with office administration and asset tracking and general operations.
• Support content production logistics, including shoots and file transfers.
• Maintain confidentiality with sensitive company information.

Skills

Highly organized

Calendar & scheduling

Professional & personable

Discretion & trustworthiness

Written & verbal communication

Independent worker

Job description

Administrative Assistant

Location: Hybrid – Seattle Area, ( West Seattle )
Schedule: Part-Time / Approximately Half-Time
Compensation: $25–$35/hour

The Opportunity

Seattle Search Group is conducting a search for a growing professional services organization seeking a highly organized and dependable Administrative Assistant to provide day-to-day administrative support to company leadership and operations.

This is a part-time, hourly position supporting senior leadership. The role includes executive scheduling, general administrative support, event and travel coordination, office-related tasks, and assistance with the administrative side of company content production.

The ideal candidate is trustworthy, detail-oriented, comfortable juggling different priorities, and willing to jump in wherever administrative support is needed. This is a great opportunity for someone specifically seeking consistent part-time work with the potential for the position to grow over time.

Executive & Administrative Support

• Provide day-to-day administrative support to senior leadership.
• Manage calendars, scheduling, communications, and follow-up.
• Coordinate meetings and appointments across multiple schedules and priorities.
• Assist with travel arrangements and related logistics.
• Handle ad hoc administrative and personal-assistant requests as needed.
• Maintain confidentiality when working with sensitive company and executive information.
• Help keep projects, deadlines, and follow-up items organized and moving forward.

Office & Operations Support

• Assist with general office administration and organization.
• Receive, sort, scan, and send mail periodically.
• Assist with company equipment and asset tracking.
• Help with basic software setup and coordinate technical needs with the appropriate team members.
• Maintain organized administrative files and records.
• Provide additional operational support as needs arise.

Events & Team Coordination

• Assist with coordination of internal team training sessions.
• Coordinate executive travel and provide occasional on-site support during leadership visits to Seattle.
• Assist with planning company meetings and events.
• Coordinate calendars, travel arrangements, schedules, and other event logistics.
• Communicate with team members and outside vendors as needed.

Content Logistics Support

This position provides administrative support for content production. It is not a social media management or marketing position.

• Assist with logistics for scheduled content shoots.
• Operate a teleprompter and advance pre-approved questions during recording sessions.
• Organize and transfer recorded files to the editing team.
• Follow up with appropriate team members to help keep production on schedule.
• Confirm that scheduled content has gone live.
• Help coordinate calendars and logistics surrounding content production.

What We're Looking For

• Previous administrative assistant, executive assistant, office management, personal assistant, or similar experience.
• Highly organized with strong attention to detail.
• Strong calendar and scheduling skills.
• Professional, dependable, and personable.
• High degree of discretion and trustworthiness.
• Comfortable supporting multiple leaders and balancing competing priorities.
• Strong written and verbal communication skills.
• Comfortable with basic technology, electronic files, video calls, and learning new software.
• Willing to handle both routine administrative responsibilities and unexpected requests.
• Service-oriented attitude and willingness to help where needed.
• Reliable and consistently available during agreed-upon working hours.
• Ability to work independently and follow through without constant supervision.
• Background check required.

Schedule

This is a part-time, approximately half-time position with a hybrid schedule in the Seattle area.

The position requires consistent availability during agreed-upon hours as well as occasional scheduled in-office responsibilities, executive visits, team events, and content-production activities.

There is potential for the position to grow in hours and responsibilities as the organization's needs evolve.

Compensation

$25–$35/hour, depending on experience.

Seattle Search Group is managing this search on behalf of our client. Additional information regarding the organization and opportunity will be shared with qualified candidates during the recruiting process.