Office Administrative Assistant

HR Soul; Tampa (FL); On-site; USD 35,000 - 50,000; Full time

Job summary

HR Soul in Tampa is looking for an Office Administrative Assistant to provide essential operational and administrative support to our client's team. This role involves greeting guests, managing calls, and ensuring the office is organized and welcoming.

The ideal candidate should be friendly, detail-oriented, and skilled in multitasking. Join us to play a vital role in maintaining a positive office environment and to support a fast-growing team.

Qualifications

• Polished and professional in both communication and appearance.
• Enjoys helping people and creating a positive experience.
• Organized, dependable, and detail-oriented.
• Comfortable working in a collaborative, fast-paced setting.

Responsibilities

• Greet guests, candidates, clients, and employees professionally.
• Manage incoming calls and front desk experience.
• Maintain an organized and welcoming office environment.
• Assist with scheduling meetings and office logistics.
• Support leadership with administrative tasks.

Skills

Friendly and professional communication

Organizational skills

Multitasking ability

Detail-oriented

Job description

Here at HR Soul our solutions amplify the performance of people and the soul of company culture. From strategic planning with CEO’s, partnering with HR leaders on key projects, building high performing teams to coaching and recruiting the future of our client’s organization.

We are seeking an Office Administrative Assistant to provide day-to-day operational and administrative support to our client’s growing team in downtown Tampa, Florida.

The Opportunity

We’re partnering with an innovative, fast-growing financial services organization in downtown Tampa that’s building something meaningful, and doing it with intention. They’re looking for a Receptionist who can create a welcoming, polished, and organized experience for everyone who walks through the door.

This role is ideal for someone who enjoys being around people, thrives in a professional office environment, and takes pride in keeping things running smoothly behind the scenes. You’ll be the first impression of the company and an important part of the team’s day-to-day operations.

What You’ll Own

• Greet guests, candidates, clients, and employees with a warm and professional presence
• Answer and direct incoming calls and manage the front desk experience
• Maintain a clean, organized, and welcoming office environment
• Coordinate mail, deliveries, office supplies, and vendor interactions
• Assist with scheduling meetings, preparing conference rooms, and supporting office logistics
• Help support leadership and staff with administrative tasks as needed
• Assist with team events, lunches, and office initiatives
• Provide general administrative support to help keep daily operations on track

What Makes You a Fit

• You’re friendly, polished, and professional in both communication and appearance
• You genuinely enjoy helping people and creating a positive experience
• You’re organized, dependable, and detail-oriented
• You can multitask and stay calm in a busy office environment
• You take initiative and are happy to jump in where needed
• You’re comfortable working in a collaborative, fast-paced setting

The Vibe

Think professional but approachable. The environment is collaborative, team-oriented, and growing quickly, with a strong emphasis on culture and creating a positive in-office experience.

Why This Role

• Opportunity to be part of a growing and innovative organization
• Work in a highly visible role with exposure across the business
• Join a collaborative team with strong leadership and positive culture
• Variety in your day-to-day responsibilities and opportunities to grow

Diversity Commitment

At HR Soul, we embrace a rich tapestry of backgrounds and experiences within our workplace. We actively encourage applications from women, individuals of color, members of the LGBTQ+ community, people with disabilities, ethnic minorities, immigrants, and veterans.

Equal Opportunity Employment Statement

HR Soul proudly upholds its status as an Equal Opportunity Employer. We prohibit discrimination against any employee or candidate based on various attributes, including but not limited to race (encompassing characteristics historically associated with race such as hair texture and style), color, gender (including pregnancy and related conditions), religion or belief, national origin, citizenship, age, disability, veteran status, union membership, ethnicity, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by applicable laws.

Inclusivity Commitment

HR Soul and its partners are fully committed to ensuring that all qualified individuals are included. We provide reasonable accommodations for applicants and employees with disabilities. If you need assistance during the job application or interview process, or require accommodations to perform essential job functions, please reach out via our contact page: Contact HR Soul.

Your Rights

HR Soul is dedicated to ensuring that all applicants are aware of their rights concerning workplace discrimination, which is unlawful.

Application Agreement

By applying for this position, you authorize HR Soul to exclusively consider you as a candidate for the specified opportunity. You affirm that the information you provided about your qualifications is true and that you have not misrepresented yourself. Additionally, you agree to keep confidential any details regarding the position that you may learn from HR Soul, sharing such information only as necessary to support your application process. In exchange, HR Soul pledges to make reasonable efforts to represent you throughout the job screening and resume distribution stages.

Salary Transparency Statement

Compensation for this position (and others) at HR Soul is based on multiple factors, including:

• The candidate’s skill set, experience, and education
• Required licenses and certifications
• Geographic location of the office
• Additional business and organizational considerations

In line with local regulations, HR Soul provides a salary range that reflects a reasonable estimate of the base pay for this role in areas where salary disclosure is mandated.