Administrative Assistant (Seasonal)

Cavanaugh & Co, LLP; Sarasota (FL); On-site; USD 22,730 - 32,373; Full time

Job summary

A local accounting firm in Sarasota is looking for a full-time Seasonal Administrative Assistant. The ideal candidate will support the office through numerous administrative tasks during tax season. Key responsibilities include client interaction and maintaining an organized front desk. Candidates should possess strong organizational skills and experience in administrative roles, along with proficiency in Microsoft Office. This role offers a unique opportunity to gain valuable experience in a professional environment.

Qualifications

• Ability to manage multiple tasks in a fast-paced environment.
• Detail-oriented and highly organized.
• Strong computer skills including proficiency in Microsoft Office.

Responsibilities

• Greet clients and visitors warmly.
• Utilize the firm's software systems to look up client information.
• Coordinate the pick-up and delivery of tax materials.

Skills

Administrative Assistance

Clerical Skills

Phone Etiquette

Communication Skills

Microsoft Office

Job description

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Cavanaugh & Co, LLP is seeking a full-time, on-site Seasonal Administrative Assistant to help support our Sarasota office for the upcoming tax season. We are looking for a team player who is committed to producing outstanding work that results in success for our firm. The successful candidate will be able to multitask in a deadline-driven environment while providing excellent customer service. The ideal candidate will possess strong organizational, time management, and communication skills ensuring a smooth workflow and efficient administrative processes to support the firm's needs. You are an integral member of a team that prioritizes collaboration and open dialogue. This position offers an excellent opportunity to gain experience in a professional accounting environment while contributing to a dynamic team. If you are prepared to be part of a firm to make a meaningful difference, make this your journey.

Duties

• Greet client and visitors warmly, ensuring they feel welcomed and attended to promptly


• Accept and receive payments


• Utilize the firm's software systems to look up client information and other research


• Coordinate the pick-up, and delivery of tax materials


• Provide customer support via phone, email, and in person, maintaining excellent phone etiquette


• Maintain a clean and organized front desk area to promote a welcoming environment


• Post and mail miscellaneous documents, tax materials, invoices, and IRS correspondence as necessary


• You will have training and work alongside another dynamic administrative assistant


• Additional tasks as needed

Qualifications

• Proficiency in Administrative Assistance and Clerical Skills to support office operations efficiently


• Strong Phone Etiquette and Communication skills, both written and verbal


• Detail‑oriented and highly organized with the ability to manage multiple tasks in a fast‑paced environment


• Strong computer skills including proficiency in Microsoft Office (Word, Excel, Outlook)


• Adaptability and ability to work collaboratively in a team environment


• Prior experience in administrative roles is preferred


• Comfortable with client interactions in person and by phone


• Adhere and uphold company policies and procedures


• Ability to maintain confidentiality and discretion

Pay: From $20 per hour

Commitment Duration: February 2, 2026 until April 16, 2026

Expected hours: up to 40 per week

Employee Benefits: This position is not eligible for benefits

Seniority level: Entry level

Employment type: Full‑time

Job function: Administrative

Industries: Accounting