Administrative Assistant

Aston Carter; San Marcos (CA); On-site; USD 28,000 - 30,000; Part time

Job summary

Aston Carter is seeking a Manufacturing Administrator in San Marcos, CA to provide administrative support to production teams, maintain reports, coordinate training, and liaise with sales on production questions. You will review daily labor hours in ADP, process time corrections, assist payroll, and maintain inventory and training records using Excel and Absorb.

This on-site contract role requires fluent English and Spanish, detail orientation, and the ability to manage multiple tasks in a

Qualifications

• Experience in administrative support within a manufacturing or production environment.
• Proficiency with Microsoft Office, especially Excel and Word.
• Ability to read gauges and tank readings for inventory reporting.
• Excellent bilingual communication in English and Spanish for training and coordination.
• Strong customer service and responsiveness to sales requests.
• Detail-oriented with reliable timekeeping and documentation.
• Ability to manage multiple tasks in a fast-paced production environment.

Responsibilities

• Review daily production labor hours and job assignments in ADP.
• Process daily time correction sheets and assist payroll with questions.
• Document late lunch punches and LAT-code non-compliance reports.
• Prepare and distribute daily milk inventory reports from gauges.
• Coordinate plant training in English and Spanish via Absorb.
• Maintain fill sheets and production reports with data entry.
• Coordinate new product launches using Excel project tracking.
• Update sales on production activity and respond to changes.

Skills

Admin support

MS Office

Bilingual EN/ES

Data entry

Timekeeping/payroll

Attention to detail

Multi-tasking

Tools

ADP

Absorb

Job description

Job Title: Manufacturing Administrator

Job Description

The Manufacturing Administrator works in a dynamic manufacturing environment, providing comprehensive administrative support to the production team. This role focuses on developing, administering, and maintaining production reports, coordinating training for plant personnel and new product launches, and managing communications between the plant and sales departments regarding production and project-related questions.

Responsibilities

• Review daily production labor hours and job assignments to ensure they are correctly recorded in ADP and processed accurately.

• Process daily time correction sheets and submit them to payroll, while assisting payroll with questions related to time punches.

• Support human resources and payroll by documenting late lunch punches and preparing non-compliance reports related to LAT codes.

• Prepare and distribute the daily milk inventory report by reading electronic gauges and manual tank measurements.

• Coordinate training activities for plant personnel, delivering training through Absorb or other platforms to front-line employees in both English and Spanish.

• Perform daily data entry of fill sheets and production reports as defined by leadership, ensuring accuracy and timeliness.

• Coordinate new product launches across a cross-functional team using a standardized project tracking tool in Excel to ensure all setup procedures are completed for successful implementation.

• Manage incoming sales requests related to new projects and late order changes, and provide timely updates on production activities when required.

• Maintain a Skill Matrix report in Excel to ensure adequate staffing depth by shift and to confirm that filling lines and processes are supported by appropriately trained personnel.

• Print and distribute fill sheets and cross-train on fill sheet preparation using various data input methods and system tools.

Essential Skills

• Proven experience in administrative support within a manufacturing or production environment.

• Strong proficiency with Microsoft Office applications, including Excel, Word, and related tools.

• Ability to read and interpret electronic gauges and manual tank readings for inventory reporting.

• Excellent oral and written communication skills in both English and Spanish, with the ability to conduct training for front-line employees.

• Solid customer service skills for managing and responding to sales department requests.

• Strong attention to detail and accuracy in timekeeping, reporting, and documentation.

• Ability to manage multiple tasks and priorities in a fast-paced production environment.

• Competence in filing, organizing, and maintaining documentation and reports.

Additional Skills & Qualifications

• Experience working with ADP or similar timekeeping and payroll systems.

• Familiarity with training coordination and e-learning platforms such as Absorb.

• Experience using Excel as a project tracking tool for cross-functional initiatives.

• Experience in supporting human resources or payroll functions with compliance-related documentation.

• Ability to maintain and update skill matrices or similar workforce planning tools.

• Comfort working with various data input and system tools used in production reporting.

Work Environment

This role is based in a manufacturing plant environment that operates at a fast pace and relies on accurate production and inventory reporting. The Manufacturing Administrator regularly interacts with production personnel, human resources, payroll, and sales teams, and uses technologies such as ADP, Microsoft Office (especially Excel), electronic gauges, and training platforms like Absorb. Work typically involves standard office activities within the plant, including computer-based reporting, documentation, and coordination tasks, as well as periodic presence on the production floor to gather data and support training and communication needs.

Job Type & Location

This is a Contract position based out of San Marcos, CA.

Pay and Benefits

The pay range for this position is $20.00 - $22.00/hr.

Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: Medical, dental & vision Critical Illness, Accident, and Hospital 401(k) Retirement Plan Pre-tax and Roth post-tax contributions available Life Insurance (Voluntary Life & AD&D for the employee and dependents) Short and long-term disability Health Spending Account (HSA) Transportation benefits Employee Assistance Program Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in San Marcos,CA.

Application Deadline

This position is anticipated to close on Oct 12, 2026.

Equal Opportunity and Legal Compliance

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email [e-mail] ([e-mail]) for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.