Administrative Assistant

Talentify; Denver (Lancaster County); On-site; USD 30,000 - 32,000; Full time

Benefits offered by this job

Medical, dental & vision

401(k) Retirement Plan

Life Insurance

Job summary

Aston Carter seeks an Administrative Assistant to support the lead administrator in coordinating customer orders, production schedules, and transportation at a Denver, PA facility. The role requires reliable, detail-oriented work and strong communication.

You will handle order processing, inventory monitoring, reporting, and coordination with carriers and vendors. The position is fully onsite with a contract-to-hire pathway and offers comprehensive benefits.

Qualifications

• Proficiency in Microsoft Office and Excel.
• Experience in office or administrative duties within manufacturing or industrial settings.
• Familiarity with ERP systems.
• Excellent listening and written/verbal communication skills.
• Ability to handle multiple priorities and work under pressure.
• Self-motivated and able to work independently.
• Cross-functional, team-oriented collaboration.

Responsibilities

• Receive and process customer orders via phone, email, and online platforms.
• Schedule recurring customer orders to ensure timely fulfillment.
• Coordinate order fulfillment for pickups and deliveries.
• Monitor inventory levels and communicate inventory needs.
• Prepare inventory and production reports.
• Reconcile freight invoices and transportation costs.
• Process vendor invoices and enter bills into the accounting system.

Skills

Microsoft Office

Microsoft Excel

Administrative experience

ERP systems

Communication

Time management

Self-motivation

Prioritization

Cross-functional teamwork

NetSuite

Tools

NetSuite

Job description

Job Title: Administrative AssistantJob Description

The Administrative Assistant will support the lead administrator in customer, plant production, and transportation efforts to ensure that orders are fulfilled timely and efficiently.

Responsibilities

• Receive and process customer orders via phone, email, and online ordering platforms.
• Schedule recurring customer orders to ensure timely fulfillment.
• Coordinate order fulfillment for customer pickups and deliveries.
• Respond to customer inquiries and direct sales-related questions to the appropriate sales representative.
• Collaborate with Operations Manager to review production schedules and customer requirements.
• Coordinate production activities with outsourced manufacturing partners, as needed.
• Monitor inventory levels and communicate inventory needs to support production and customer demand.
• Schedule and coordinate pickups and deliveries utilizing company-owned trucks.
• Arrange transportation with leased tractor-trailer carriers and independent trucking contractors.
• Coordinate motor freight and parcel shipments, including UPS and other carriers.
• Communicate shipment schedules with customers, carriers, and internal personnel to ensure timely deliveries.
• Maintain accurate inventory, production, and maintenance records.
• Prepare weekly, monthly, and quarterly inventory and production reports.
• Reconcile freight invoices and transportation costs.
• Process vendor invoices and enter bills into the accounting system.
• Prepare sales, purchasing, and vendor reports as requested.
• Maintain office supply inventory and coordinate purchasing of office supplies and administrative materials.
• Perform general clerical and administrative duties to support daily office operations.
• Provide administrative support to onsite and corporate leadership teams.
• Assist with business administration activities, special projects, and other duties.

Essential Skills

• Proficiency in Microsoft Office and Microsoft Excel.
• Minimum of 1 year of experience in office or administrative duties within a manufacturing or industrial setting.
• Familiarity with ERP systems.
• Excellent listening, interpersonal, written, and verbal communication skills.
• Ability to work efficiently under pressure and manage multiple priorities.
• Self-motivated with the ability to exercise sound judgment and work independently.
• Skilled at prioritizing and executing tasks across multiple projects.
• Experience in cross-functional, team-oriented environments.

Additional Skills & Qualifications

• Experience with NetSuite (ERP) is a significant advantage.

Work Environment

The role is based in a local facility in Denver, focusing on recycling drywall for beneficial reuse across many industries. In-office presence is required. The working hours are Monday to Friday, with the first month at 30 hours per week (11:00am - 5:00pm) and subsequent months at 40 hours per week (9:00am - 5:00pm). The dress code is business casual, with jeans permissible. Personal protective equipment (PPE) must be used as required by company policy and safety regulations.

Job Type & Location

This is a Contract to Hire position based out of Denver, PA.

Pay and Benefits

The pay range for this position is $22.00 - $23.00/hr.

Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors.

• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Denver,PA.

Application Deadline

This position is anticipated to close on Sep 22, 2026.

About Aston Carter

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email [e-mail] for other accommodation options.

San Francisco Fair Chance Ordinance:

Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector:

It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI):

We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.