Administrative Assistant

Union Depot; San Diego (CA); On-site; USD 37,000 - 40,000; Full time

Benefits offered by this job

Bonus program

Job summary

ABM, a global facilities solutions provider, is seeking an Administrative Assistant in San Diego to oversee office operations and payroll tasks, delivering clear communication and reliable clerical support. You will manage work orders, assist the Project Manager, coordinate vendor relations, and handle travel arrangements and expense reports.

Strong MS Office skills and attention to detail are required. ABM offers an hourly pay range of $27.00-$29.00, eligibility for bonus programs, and equal

Qualifications

• Two (2) or more years in an administrative or assistant role, preferably in project management.
• Strong organizational and multitasking abilities.
• Excellent written and verbal communication skills.
• Proficiency with Microsoft Word, Excel, and PowerPoint.
• Experience with work order management software is a plus.

Responsibilities

• Manage and assign work orders, ensuring timely completion and follow-up.
• Assist Project Manager with daily tasks, scheduling, and documentation.
• Coordinate client and vendor communications and service agreements.
• Handle general office duties, reports, meetings, and travel arrangements.

Skills

Administrative experience

Microsoft Office

Communication skills

Organizational skills

Tools

Microsoft Office Suite

Job description

The Administrative Assistant has exceptional communication and critical thinking skills to oversee office/site operations. The Administrative Assistant will be responsible for some or all the following: payroll, administrative/clerical document control, new hire training, employee relations and other duties as assigned.

PAY: $27.00 - $29.00 Per Hour

The pay listed is the salary range for this position. Any specific offer will vary based on the successful applicant’seducation, experience, skills, abilities, geographic location,and alignment with market data.

You may be eligible to participate in a Company incentive or bonus program.

Work Order Management:

• Manage and assign work orders to appropriate team members, ensuring timely completion and follow-up.
• Track the progress of work orders and maintain accurate records within the system.
• Generate reports on work order status for project managers and clients as needed.

Project Support:

• Assist the Project Manager with daily tasks and administrative duties, including scheduling meetings, preparing presentations, and tracking project timelines.
• Organize and maintain project documentation, ensuring all files are up to date and accessible.
• Help coordinate project logistics and resource allocation as directed by the Project Manager.

Client & Vendor Relations:

• Serve as a point of contact for clients, addressing inquiries and directing them to the appropriate departments or personnel.
• Support the coordination of vendor services, ensuring that vendor relationships are well-managed and service agreements are adhered to.
• Assist in preparing and distributing communication to clients and vendors regarding project updates, changes, or issues.

General Administrative Duties:

• Perform general office duties, including managing phone calls, handling correspondence, and maintaining office supplies.
• Assist in the preparation of reports, presentations, and documents for internal and external use.
• Coordinate travel arrangements and manage expense reports for project staff.

Performs other duties as assigned or requested.

Qualifications

KNOWLEDGE, SKILLS & ABILITIES:

• Two (2) plus years of experience in an administrative or assistant role, preferably in a project management environment.
• Strong organizational and multitasking skills.
• Excellent written and verbal communication skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).
• Experience with work order management software is a plus.

Desired Skills:

• Ability to manage competing priorities and meet deadlines.
• Strong attention to detail and problem-solving abilities.
• Ability to work both independently and as part of a team.
• Familiarity with vendor management and client communication.

About Us

ABM (NYSE: ABM) is one of the world’s largest providers of integrated facility, engineering, and infrastructure solutions. Every day, our over 100,000 team members deliver essential services that make spaces cleaner, safer, and efficient, enhancing the overall occupant experience.

ABM serves a wide range of market sectors including commercial real estate, aviation, education, mission critical, and manufacturing and distribution. With over $8 billion in annual revenue and a blue-chip client base, ABM delivers innovative technologies and sustainable solutions that enhance facilities and empower clients to achieve their goals. Committed to creating smarter, more connected spaces, ABM is investing in the future to meet evolving challenges and build a healthier, thriving world. ABM: Driving possibility, together.

ABM is an Equal Employment Opportunity (EEO) employer that does not discriminate on the basis of any trait or characteristic protected by applicable federal, state, or local law, including disability and protected veteran status. ABM is committed to working with and providing reasonable accommodation to individuals with disabilities. If you have a disability and need assistance in completing the employment application, please call 888-328-8606. We will provide you with assistance and make a determination on your request for reasonable accommodation on a case-by-case basis.

ABM participates in the U.S. Department of Homeland Security E-Verify program. E-Verify is an internet-based system used to electronically confirm employment eligibility.

ABM is a military-friendly company proudly employing thousands of men and women who have served in the U.S. military. With ABM, you’ll have access to a world-class training program and ample opportunities to use the skills you developed while serving our country. Whether you’re looking for a frontline or professional position, you can find post-military career opportunities across ABM.