Administrative Assistant

First Presbyterian Church of San Antonio; San Antonio (TX); On-site; USD 42,000 - 55,000; Full time

Job summary

First Presbyterian Church of San Antonio seeks an Administrative Assistant for Adult Formation, Theological Studies & Outreach to support two associate pastors and multiple ministry teams. You will coordinate meetings, workshops, and communications across several departments, using church software and virtual platforms.

The role requires strong organizational, administrative and interpersonal skills, with a high level of discretion and professionalism in daily operations and confidential matters.

Qualifications

• High School diploma and some college or equivalent experience.
• Five or more years of administrative experience.
• Proficiency with MS Office (Word, Excel, Outlook, PowerPoint); experience using an Information Management System or similar platform
• Excellent organizational, administrative and communication skills.

Responsibilities

• Provide administrative support to two associate pastors and ministry teams.
• Organize meetings, workshops, and seminars using church management software and MS Teams/Zoom.
• Coordinate with internal Communications and Facility Operations to advertise and schedule meetings and events
• Communicate with Committees, Ministry Partners, and church members
• Prepare agenda, take minutes, and distribute materials for various Committees
• Process check requests, annual funding applications and quarterly reporting; accompanying letters for checks
• Approve time off requests for ministry teams under supervisor guidance
• Print documents and materials for ministry teams, as needed
• Prepare slides for ministry events, as needed
• Provide support to Receptionist and other Administrative Assistants
• Other tasks as assigned by associate pastors

Skills

MS Office

Organizational skills

Communication

Interpersonal skills

Discretion

Education

High School diploma with some college

Tools

Church management software

Job description

ADMINSTRATIVE ASSISTANT for ADULT FORMATION, THEOLOGICAL STUDY & OUTREACH

JOB SUMMARY

This role provides administrative and operational support for Adult Education and Discipleship, Young Adult and University Ministries, the Zbinden Study Center, Missions, and Church Planting, ensuring smooth day-to-day operations, effective communication, and efficient scheduling. The selected candidate will serve in a highly impactful position on the ministry team.

MINIMUM SKILLS AND QUALIFICATIONS

• Education: High School diploma and some college or equivalent experience
• Work Experience: Five or more years of administrative experience
• Computer Skills: Proficiency with MS Office (Word, Excel, Outlook, PowerPoint); experience using an Information Management System or similar platform
• Excellent organizational, administrative and communication skills
• Ability to graciously interact with others in a personable and professional way
• A teachable, caring, and compassionate spirit
• A high degree of integrity, responsibility and confidentiality

STAFF ACCOUNTABILITY

• Demonstrates an attitude of professional excellence in working with each ministry area
• Creates and maintains a work environment consistent with the Church’s culture
• Exemplifies a positive, “can-do” attitude
• Participates in weekly staff meetings
• Understands that our staff works together as one for the health of the whole Body of Christ, for the glory of God, and for the unity of our staff
• Performs other duties as assigned by the supervisor

PRIMARY RESPONSIBILITIES

• Provide administrative support to two associate pastors and his/her ministry teams
• Organize meetings (which includes ordering lunches), workshops, and seminars using church management software and/or MS Teams or Zoom
• Coordinate with internal Communications and Facility Operations Departments to advertise and schedule in-person and online meetings and events
• Communicate with Committees, FPC Ministry Partners, and FPC members
• Prepare agenda, take minutes, and distribute materials for the Adult Education, Young Adult & University, Global and Local Missions, and Zbinden Study Center Committees
• Process/prepare check requests, annual funding applications and quarterly reporting (Missions and Church Planting), and accompanying letters for checks
• Approve time off requests for the ministry teams, with direction from associate pastor
• Print documents and materials for ministry teams, as needed
• Prepare slides for ministry events, as needed
• Provide support to the Receptionist and other Administrative Assistants, as needed
• Other tasks as assigned by the associate pastors

REPORTS TO: Associate Pastor for Adult Formation & Theological Studies and Associate Pastor for Outreach

SUPERVISES: N/A