Ministry Administrative Coordinator

First Presbyterian Church of San Antonio; San Antonio (TX); On-site; USD 42,000 - 55,000; Full time

Job summary

First Presbyterian Church of San Antonio seeks an Administrative Assistant for Adult Formation, Theological Studies & Outreach to support two associate pastors and multiple ministry teams. You will coordinate meetings, workshops, and communications across several departments, using church software and virtual platforms.

The role requires strong organizational, administrative and interpersonal skills, with a high level of discretion and professionalism in daily operations and confidential matters.

Qualifications

• High School diploma and some college or equivalent experience.
• Five or more years of administrative experience.
• Proficiency with MS Office (Word, Excel, Outlook, PowerPoint); experience using an Information Management System or similar platform
• Excellent organizational, administrative and communication skills.

Responsibilities

• Provide administrative support to two associate pastors and ministry teams.
• Organize meetings, workshops, and seminars using church management software and MS Teams/Zoom.
• Coordinate with internal Communications and Facility Operations to advertise and schedule meetings and events
• Communicate with Committees, Ministry Partners, and church members
• Prepare agenda, take minutes, and distribute materials for various Committees
• Process check requests, annual funding applications and quarterly reporting; accompanying letters for checks
• Approve time off requests for ministry teams under supervisor guidance
• Print documents and materials for ministry teams, as needed
• Prepare slides for ministry events, as needed
• Provide support to Receptionist and other Administrative Assistants
• Other tasks as assigned by associate pastors

Skills

MS Office

Organizational skills

Communication

Interpersonal skills

Discretion

Education

High School diploma with some college

Tools

Church management software

Job description

First Presbyterian Church of San Antonio seeks an Administrative Assistant for Adult Formation, Theological Studies & Outreach to support two associate pastors and multiple ministry teams. You will coordinate meetings, workshops, and communications across several departments, using church software and virtual platforms.

The role requires strong organizational, administrative and interpersonal skills, with a high level of discretion and professionalism in daily operations and confidential matters.