Administrative Assistant

University of Utah; Salt Lake City (UT); Remote; USD 60,000 - 80,000; Full time

Job summary

An established academic institution is seeking a Financial Administrative Assistant to support its finance team. This role involves a variety of tasks, including account reconciliation, preparing financial reports, and assisting with payroll processes. The ideal candidate will have a strong background in business, excellent communication skills, and a passion for contributing to a diverse work environment. This position offers a flexible remote schedule, making it perfect for individuals pursuing a degree in accounting or finance while gaining valuable experience in a dynamic setting.

Benefits

Flexible Arbeitszeiten

Remote Arbeitsoption

Zugang zu Schulungen

Betriebliche Altersvorsorge

Qualifications

• Erforderlich: Associate Degree in Business oder gleichwertige Erfahrung.
• Mindestens drei Jahre Erfahrung in der Verwaltung oder Sekretariat.

Responsibilities

• Rekonziliert Konten und stellt sicher, dass Transaktionen korrekt gebucht werden.
• Unterstützt die finanziellen Prozesse der School of Medicine.

Skills

Buchhaltungskenntnisse

MS Excel

Verbal Kommunikation

Schriftliche Kommunikation

Problem-Lösungsfähigkeiten

Education

Associate Degree in Business

Tools

Kronos

Datenbanken

Job description

Monday – Friday, business hours. The selected candidate will work a fully remote, flexible schedule with regular check-ins.

Is this a work study job?

Is this a work study job? No

VP Area

VP Area U of U Health - Academics

Department

Department 01501 - SOM Finance

Location

Location Campus

City

City Salt Lake City, UT

Type of Recruitment

Type of Recruitment External Posting

Pay Rate Range

Pay Rate Range $16.00-$19.00/hourly

Close Date

Close Date 06/29/2025

Priority Review Date (Note - Posting may close at any time)

Job Summary

The School of Medicine Dean’s Office Finance Unit serves as a centralized financial resource for 23 academic departments and provides financial operational support for 23 Dean’s Office units. This Financial Administrative Assistant position offers a broad scope of routine responsibilities as well as ad hoc projects working with our Finance team. The variety of tasks allows multiple opportunities to expand your professional skills in a dynamic and diverse work environment and would be an ideal position for an individual currently pursuing a degree in accounting, finance, or business.

Responsibilities

• Reconciles accounts and ensures transactions are posted correctly. Review transactions for accuracy and required backup documentation.
• Supports the School of Medicine’s financial processes.
• Prepares journal entries and completes financial forms as needed.
• Assists with the preparation of various accounting and financial reports.
• Functions as department payroll reporter and provides Human resources support, which includes handling Kronos timecard approvals, ePAF, and I-9processing.
• Assists in the preparation and review of annual budgets.
• Identifies and problem-solves accounting irregularities.
• Collaborates on additional projects as assigned.

DISCLAIMER
This job description is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to the job.

Work Environment and Level of Frequency typically required

Nearly Continuously: Office environment.

Physical Requirements and Level of Frequency that may be required

Nearly Continuously: Sitting, hearing, listening, talking.

Often: Repetitive hand motion (such as typing), walking.

Minimum Qualifications

Associate degree in business or equivalency (one year of education can be substituted for two years of related work experience) and three years full-time secretarial experience required. Demonstrated human relations and effective written and verbal communication skills required. Knowledge of basic bookkeeping practices and direct supervisory experience preferred.

Applicants must demonstrate the potential ability to perform the essential functions of the job as outlined in the position description.

Preferences

• Previous experience with Excel and databases

Special Instructions Summary

Additional Information

The University is a participating employer with Utah Retirement Systems (“URS”). Eligible new hires with prior URS service, may elect to enroll in URS if they make the election before they become eligible for retirement (usually the first day of work). Contact Human Resources at [phone] for information. Individuals who previously retired and are receiving monthly retirement benefits from URS are subject to URS’ post-retirement rules and restrictions. Please contact Utah Retirement Systems at [phone] or [phone] or University Human Resource Management at [phone] if you have questions regarding the post-retirement rules.
This position may require the successful completion of a criminal background check and/or drug screen.

The University of Utah values candidates who have experience working in settings with students and patients from all backgrounds and possess a strong commitment to improving access to higher education and quality healthcare for historically underrepresented students and patients.

All qualified individuals are strongly encouraged to apply. Veterans’ preference is extended to qualified applicants, upon request and consistent with University policy and Utah state law. Upon request, reasonable accommodations in the application process will be provided to individuals with disabilities.
The University of Utah is an Affirmative Action/Equal Opportunity employer and does not discriminate based upon race, ethnicity, color, religion, national origin, age, disability, sex, sexual orientation, gender, gender identity, gender expression, pregnancy, pregnancy-related conditions, genetic information, or protected veteran’s status. The University does not discriminate on the basis of sex in the education program or activity that it operates, as required by Title IX and 34 CFR part 106. The requirement not to discriminate in education programs or activities extends to admission and employment. Inquiries about the application of Title IX and its regulations may be referred to the Title IX Coordinator, to the Department of Education, Office for Civil Rights, or both.
To request a reasonable accommodation for a disability or if you or someone you know has experienced discrimination or sexual misconduct including sexual harassment, you may contact the Director/Title IX Coordinator in the Office of Equal Opportunity and Affirmative Action ( OEO /AA). More information, including the Director/Title IX Coordinator’s office address, electronic mail address, and telephone number can be located at: https://www.utah.edu/nondiscrimination/
Online reports may be submitted at oeo.utah.edu

https://safety.utah.edu/safetyreport This report includes statistics about criminal offenses, hate crimes, arrests and referrals for disciplinary action, and Violence Against Women Act offenses. They also provide information about safety and security-related services offered by the University of Utah. A paper copy can be obtained by request at the Department of Public Safety located at 1658 East 500 South.

Posting Specific Questions

Required fields are indicated with an asterisk (*).

• * Do you have a related Associate's degree or equivalency? (2 years related work experience may be substituted for 1 year of education)
  • Yes
  • No
• * Do you have three or more years of clerical/administrative experience?
  • Yes
  • No
• Indicate your level of expertise in MS Office (Word, Excel, PowerPoint, Outlook, etc.)
  • Basic
  • Intermediate
  • Advanced
• Do you have previous work experience in a college/university environment?
  • Yes
  • No
• How many years of supervisory experience do you have?
  • No experience
  • Less than 1 year
  • 1 year or more, but less than 2 years
  • 2 year or more, but less than 4 years
  • 4 years or more

Required Documents

Resume

Optional Documents

Cover Letter

Historical Only – Do Not Use – See Description for More Information – Appropriate discharge document (such as DD-2214) – Veteran Only

Historical Only – Do Not Use – See Document Description for More Information – Addendum to the University of Utah – Veteran Only

University Human Resource Management
250 East 200 South, Suite 125 Salt Lake City, UT 84111
Contact us: [phone] By Email: [e-mail]