Business Support and Administrative - Administrative Assistant 2

Apex Systems; United States; Remote; USD 68,000 - 152,000; Full time

Job summary

A leading IT services company is seeking a detail-oriented Executive Administrative Assistant to support three dynamic leaders and their global teams. This position is key for fostering team efficiency and connectivity across time zones while managing complex calendars and travel arrangements. The ideal candidate should have a strong background in administrative support with at least 2 years of relevant experience.

Benefits

Medical, dental, vision, life, and disability insurance

Employee Stock Purchase Program

401K program with company match

Health Savings Account

Employee Assistance Program

Qualifications

• 2+ years of experience in administrative or executive support.
• Proven high-level calendar and scheduling experience.
• Ability to work independently and manage time effectively.

Responsibilities

• Manage complex, high-volume calendars across multiple time zones.
• Support onboarding for new hires and coordinate team events.
• Process timely and accurate expense reports.

Skills

Calendar Management

Travel Coordination

Team Support

Education

Bachelor's degree preferred

Tools

Microsoft tools

Job description

Business Support and Administrative - Administrative Assistant 2

Business Support and Administrative - Administrative Assistant 2

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Job Description:

Job Title: Executive Administrative Assistant

Job#: 2079036

Job Description:

Job Title: Executive Administrative Assistant

Location: Remote (PST)

Experience Level: Intermediate (2+ years)

Employment Type: Full-Time

About The Role

We are seeking a resourceful and detail-oriented Executive Administrative Assistant to support three dynamic Leads and their global teams. This highly visible position will be instrumental in fostering team efficiency, ensuring smooth operations across time zones, and acting as the central connector between leadership and internal stakeholders.

What You’ll Be Doing

• 50% Calendar Management:
• Manage complex, high-volume calendars across multiple time zones, ensuring seamless scheduling for meetings, events, and priorities.
• 25% Team Support:
• Support onboarding for new hires, coordinate team events and logistics, and provide ad-hoc administrative support as needed.
• 25% Travel & Expense Management:
• Coordinate international and domestic travel arrangements and process timely and accurate expense reports.
  
  

Why This Role is Compelling

This role offers a front-row seat to the inner workings of high-performing teams, giving you the opportunity to be the heartbeat of team coordination. You’ll gain unique insight into strategic operations and be a vital driver in connecting the dots between people, processes, and projects.

What We’re Looking For

Required Qualifications:

• 2+ years of experience in administrative or executive support
• Proven high-level calendar and scheduling experience
• Track record of handling international travel coordination and T&E reporting
• Experience providing onboarding and logistics support to teams
• Ability to work independently, manage time effectively, and handle sensitive information with discretion
  
  

Preferred Qualifications:

• Bachelor’s degree preferred, but not required with strong relevant experience
• Prior experience in large tech companies or supporting executive leadership
• Background supporting multiple leaders and international teams
• Familiarity with Microsoft tools and internal systems
  
  

Bonus Points For:

• Project management capabilities
• Experience supporting CVP or C-level executives
• Stretch project ownership and growth mindset
  
  

Key Success Metrics

• Timely and accurate execution of responsibilities
• Positive feedback from leads and team members
• Strong cross-functional collaboration and proactive communication
  
  

EEO Employer

Apex Systems is an equal opportunity employer. We do not discriminate or allow discrimination on the basis of race, color, religion, creed, sex (including pregnancy, childbirth, breastfeeding, or related medical conditions), age, sexual orientation, gender identity, national origin, ancestry, citizenship, genetic information, registered domestic partner status, marital status, disability, status as a crime victim, protected veteran status, political affiliation, union membership, or any other characteristic protected by law. Apex will consider qualified applicants with criminal histories in a manner consistent with the requirements of applicable law. If you have visited our website in search of information on employment opportunities or to apply for a position, and you require an accommodation in using our website for a search or application, please contact our Employee Services Department at [email protected] or 844-463-6178.

EEO Employer

Apex Systems is an equal opportunity employer. We do not discriminate or allow discrimination on the basis of race, color, religion, creed, sex (including pregnancy, childbirth, breastfeeding, or related medical conditions), age, sexual orientation, gender identity, national origin, ancestry, citizenship, genetic information, registered domestic partner status, marital status, disability, status as a crime victim, protected veteran status, political affiliation, union membership, or any other characteristic protected by law. Apex will consider qualified applicants with criminal histories in a manner consistent with the requirements of applicable law. If you have visited our website in search of information on employment opportunities or to apply for a position, and you require an accommodation in using our website for a search or application, please contact our Employee Services Department at [email protected] or 844-463-6178.

Apex Systems is a world-class IT services company that serves thousands of clients across the globe. When you join Apex, you become part of a team that values innovation, collaboration, and continuous learning. We offer quality career resources, training, certifications, development opportunities, and a comprehensive benefits package. Our commitment to excellence is reflected in many awards, including ClearlyRated's Best of Staffing in Talent Satisfaction in the United States and Great Place to Work in the United Kingdom and Mexico.

Apex Benefits Overview: Apex offers a range of supplemental benefits, including medical, dental, vision, life, disability, and other insurance plans that offer an optional layer of financial protection. We offer an ESPP (employee stock purchase program) and a 401K program which allows you to contribute typically within 30 days of starting, with a company match after 12 months of tenure. Apex also offers a HSA (Health Savings Account on the HDHP plan), a SupportLinc Employee Assistance Program (EAP) with up to 8 free counseling sessions, a corporate discount savings program and other discounts. In terms of professional development, Apex hosts an on-demand training program, provides access to certification prep and a library of technical and leadership courses/books/seminars once you have 6+ months of tenure, and certification discounts and other perks to associations that include CompTIA and IIBA. Apex has a dedicated customer service team for our Consultants that can address questions around benefits and other resources, as well as a certified Career Coach. You can access a full list of our benefits, programs, support teams and resources within our ‘Welcome Packet’ as well, which an Apex team member can provide.

Apex Systems is a world-class IT services company that serves thousands of clients across the globe. When you join Apex, you become part of a team that values innovation, collaboration, and continuous learning. We offer quality career resources, training, certifications, development opportunities, and a comprehensive benefits package. Our commitment to excellence is reflected in many awards, including ClearlyRated's Best of Staffing in Talent Satisfaction in the United States and Great Place to Work in the United Kingdom and Mexico.

Apex Benefits Overview: Apex offers a range of supplemental benefits, including medical, dental, vision, life, disability, and other insurance plans that offer an optional layer of financial protection. We offer an ESPP (employee stock purchase program) and a 401K program which allows you to contribute typically within 30 days of starting, with a company match after 12 months of tenure. Apex also offers a HSA (Health Savings Account on the HDHP plan), a SupportLinc Employee Assistance Program (EAP) with up to 8 free counseling sessions, a corporate discount savings program and other discounts. In terms of professional development, Apex hosts an on-demand training program, provides access to certification prep and a library of technical and leadership courses/books/seminars once you have 6+ months of tenure, and certification discounts and other perks to associations that include CompTIA and IIBA. Apex has a dedicated customer service team for our Consultants that can address questions around benefits and other resources, as well as a certified Career Coach. You can access a full list of our benefits, programs, support teams and resources within our ‘Welcome Packet’ as well, which an Apex team member can provide.

Apex Systems is part of the Commercial Segment of ASGN Incorporated.

NYSE: ASGN

4400 Cox Road

Suite 200

Glen Allen, Virginia 23060

Apex Systems is an equal opportunity employer. We do not discriminate or allow discrimination on the basis of race, color, religion, creed, sex (including pregnancy, childbirth, breastfeeding, or related medical conditions), age, sexual orientation, gender identity, national origin, ancestry, citizenship, genetic information, registered domestic partner status, marital status, disability, status as a crime victim, protected veteran status, political affiliation, union membership, or any other characteristic protected by law. Apex will consider qualified applicants with criminal histories in a manner consistent with the requirements of applicable law. If you have visited our website in search of information on employment opportunities or to apply for a position, and you require an accommodation in using our website for a search or application, please contact our Employee Services Department at [email protected] (Do not submit resumes or solicit consultants to this email address). UnitedHealthcare creates and publishes the Transparency in Coverage Machine-Readable Files on behalf of Apex Systems.

Seniority level

• Seniority level

  Mid-Senior level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Information Technology

• Industries

  IT Services and IT Consulting

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