Administrative Assistant

Sacramento Ultrasound Institute; Sacramento (CA); On-site; USD 38,000 - 46,000; Full time

Job summary

Sacramento Ultrasound Institute is seeking an Administrative Assistant to support daily campus operations, greeting students and visitors and handling inquiries with professionalism. The role covers front desk duties, mail and scheduling, data entry, invoicing, and basic accounting tasks, with a focus on organization and customer service.

The ideal candidate has 2–3 years of related experience and an Associate's degree.

Qualifications

• Strong organizational and multitasking abilities.
• Proficiency in Canva (flyer design, social media posts, basic marketing materials).
• Comfortable answering phones and interacting with students and visitors.
• Ability to adapt quickly and shift priorities with minimal notice.
• Strong verbal and written communication skills.
• Professional appearance and customer-service mindset.
• Basic computer skills (Microsoft Office, Google Workspace).

Responsibilities

• Serve as the first point of contact for students, visitors, and vendors.
• Answer and direct incoming phone calls; take and relay messages accurately.
• Respond to general email inquiries in a timely and professional manner.
• Provide general information about the school and programs as assigned.
• Greet prospective students and campus guests with professionalism and courtesy.
• Manage incoming and outgoing mail correspondence.
• Maintain and assist with office calendars and scheduling.
• Perform data entry, filing, and document organization.
• Assist with invoicing, payment processing, and basic accounting tasks.
• Monitor and manage office supply inventory.
• Assist in maintaining a clean, organized campus environment.
• Support upkeep of shared spaces, including the student lounge, tables, and desks.

Skills

Canva

Organization

Multitasking

Phone etiquette

Communication

MS Office

Google Workspace

Education

Associate's degree

Tools

Canva

Job description

Position Overview

Sacramento Ultrasound Institute is seeking a highly organized, adaptable, and service-oriented Administrative Assistant to support daily campus operations. This role requires flexibility, strong communication skills, and the ability to pivot between multiple responsibilities with professionalism and efficiency.

Front Desk & Communication

• Serve as the first point of contact for students, visitors, and vendors.
• Answer and direct incoming phone calls; take and relay messages accurately.
• Respond to general email inquiries in a timely and professional manner.
• Provide general information about the school and programs as assigned.
• Greet prospective students and campus guests with professionalism and courtesy.

Office & Clerical Support

• Manage incoming and outgoing mail correspondence.
• Maintain and assist with office calendars and scheduling.
• Perform data entry, filing, and document organization.
• Assist with invoicing, payment processing, and basic accounting tasks.
• Monitor and manage office supply inventory.

Campus Operations Support

• Assist in maintaining a clean, organized campus environment.
• Support upkeep of shared spaces, including the student lounge, tables, and desks.
• Assist various departments as needed to ensure smooth daily operations.
• Perform additional clerical and administrative duties as assigned.

Required Skills & Qualifications

• Strong organizational and multitasking abilities.
• Proficiency in Canva (flyer design, social media posts, basic marketing materials).
• Comfortable answering phones and interacting with students and visitors.
• Ability to adapt quickly and shift priorities with minimal notice.
• Strong verbal and written communication skills.
• Professional appearance and customer-service mindset.
• Basic computer skills (Microsoft Office, Google Workspace).

Job Qualifications

• Minimum Education:Associate'sdegree
• Minimum Experience: 2-3 years of related experience